Nexonia

What is Emburse Nexonia

Emburse Nexonia is an expense management and AP automation product aimed at mid-market organizations that need to centralize travel and expense (T&E), corporate card reconciliation, invoice capture, and time tracking. The product is delivered as a cloud service and is designed to extend existing accounting and ERP systems rather than replace them—providing automated data flows, approval routing, and audit controls that map to an organization’s finance processes.

The platform is built for multi-entity and multi-currency deployments, supporting VAT and global tax workflows, consolidated reporting, and configurable chart-of-accounts mapping. Nexonia positions itself as a component of a broader Emburse suite that also includes payments, invoice automation, and analytics, which lets finance teams coordinate spend control, payables, and reporting from a smaller set of vendors.

Emburse Nexonia is commonly used by corporate finance, accounting, and procurement teams that need to reduce manual data entry, accelerate expense reimbursements, and improve visibility into T&E spend across departments and geographies. It emphasizes secure integrations with ERPs so that finance teams retain a single source of truth inside their ledger while offloading transactional capture and approvals to Nexonia.

Emburse Nexonia features

Emburse Nexonia combines several modules and capabilities into a single offering for managing employee spend and AP activities. Below are core feature areas and notable capabilities.

What does Emburse Nexonia do?

Emburse Nexonia automates the capture, routing, and posting of expenses, invoices and travel bookings to reduce manual effort and policy exceptions. It provides mobile receipt capture, corporate card importing, automated matching and reconciliation, and configurable approval workflows so spend aligns with policy before it posts to an ERP. The platform includes travel-booking features that let employees book flights, hotels, and ground transportation and receive itinerary updates.

Key operational outcomes Nexonia targets are reduced days-to-reimburse, fewer accounting exceptions, and faster month-end close for T&E-related activity. The product also exposes finance teams to richer spend analytics by consolidating item-level expense data with invoice and card feeds, enabling better forecasting and compliance checks.

Beyond core automation, Nexonia provides administrator tools for card program management, VAT reclaim workflows for international teams, and role-based security for separation of duties across AP, accounting, and procurement.

Emburse Nexonia pricing

Emburse Nexonia offers flexible pricing tailored to different business needs, from individual users and small teams to multi-entity enterprise deployments. Their pricing structure typically includes modular licensing by product module (Expense, Travel, Invoices, Time), optional professional services for implementation, and discounts for annual billing commitments.

Typical mid-market deployments are quoted as a combination of a per-user or per-seat fee for the Expense/Travel modules plus transaction or invoice volume fees for AP automation. Implementation and integration with ERPs such as NetSuite or Sage Intacct are commonly delivered as separate professional services line items.

Finance teams evaluating Nexonia should plan for the cost components below:

• Subscription license: recurring per-user or per-organization fee depending on chosen modules
• Transaction or invoice volume fees: additional charges for transactional throughput on AP/Invoices
• Implementation services: initial configuration, integration mapping, and data migration
• Support and training: included tiers or add-on plans for priority support and dedicated onboarding

Visit their official pricing page for the most current information.

How much is Emburse Nexonia per month

Emburse Nexonia offers competitive pricing plans and typically charges on a per-user or per-module basis when billed monthly. Many mid-market vendors in this category offer modular monthly rates (for example, an expense-only module plus optional travel and invoice modules) and volume-based fees for invoice processing. For an accurate monthly quote, consult their sales team or visit their official pricing page.

How much is Emburse Nexonia per year

Emburse Nexonia offers annual billing options that commonly include discounts versus month-to-month invoicing. Annual contracts usually bundle subscription fees, integration services, and support terms into a single agreement; organizations that commit for 12 months or longer frequently realize lower effective per-user costs. For detailed yearly pricing and possible annual savings, see their official pricing page.

How much is Emburse Nexonia in general

Emburse Nexonia pricing typically ranges from entry-level per-user rates for expense-only deployments to higher per-user or per-transaction rates for full Travel + Expense + AP automation suites. Costs depend on module selection, number of users, invoice volumes, integrations, and any required customization. Mid-market deployments should budget for subscription licenses, onboarding services, and potential bank or card feed setup fees.

For real-world budgeting, finance teams often prepare line items such as:

• Subscription license: per-user or per-organization (varies by module)
• Implementation fees: fixed project cost depending on ERP complexity
• Maintenance/support: included or as a percentage of subscription

Visit their official pricing page for the most current information.

What is Emburse Nexonia used for

Emburse Nexonia is used to automate T&E, corporate card reconciliation, invoice capture and processing, and time tracking for organizations that already run an ERP or accounting system. The platform removes repetitive manual tasks—receipt entry, spreadsheet consolidation, journal preparation—and replaces them with auditable digital workflows that post clean, validated transactions back into the ledger.

Typical use cases include:

• Enforcing expense policies automatically with multi-level approvals and policy engines
• Replacing paper receipts with mobile receipt capture and OCR to reduce data-entry time
• Reconciliation of corporate card transactions against employee reports
• Booking, tracking and managing business travel with itinerary notifications and unused-ticket tracking to reclaim value
• Automating invoice capture (scan, OCR, 2- or 3-way matching) to accelerate AP processing and approval

Finance teams also use Nexonia to centralize spending data for month-end close, internal audits, and management reporting. Integration with ERPs keeps GL mapping consistent and helps reduce reconciliation differences between corporate cards, employee reimbursements, and supplier invoices.

Pros and cons of Emburse Nexonia

Pros:

• Highly configurable approval workflows that can match complex organizational hierarchies and routing rules
• Strong ERP-focused integrations (NetSuite, Sage Intacct, QuickBooks, Xero) that enable bi-directional data synchronization
• Mobile-first features for receipt capture, itinerary updates and approvals that improve end-user adoption
• VAT and global tax handling appropriate for multi-country finance teams
• Administrator tools for corporate card program management and transaction ingestion

Cons:

• Pricing for full-suite deployments (Expense + Travel + Invoices) can be materially higher than single-module solutions; costs include integration and implementation services
• Mid-market customizations and unique ERP mappings may lengthen implementation timelines and require professional services
• Organizations with very small teams may find some enterprise-grade capabilities more than they need, which can affect ROI
• As with any cloud financial system, data residency, regulatory, and SSO requirements must be validated during procurement and onboarding

Emburse Nexonia free trial

Emburse Nexonia typically offers product demonstrations and trial or sandbox environments through the sales team or customer success organization. Trials are often scoped to a small set of users and limited modules so finance teams can validate integrations, approval routing, and user experience before committing to a full rollout.

A trial or proof-of-concept is useful for validating critical items such as ERP mapping, automated GL posting accuracy, corporate card feed stability, mobile receipt OCR accuracy, and the policy enforcement engine. When requesting a trial, request sample data flows and a short integration checklist so your IT and accounting teams can verify connectivity and data integrity.

To arrange a demo or trial environment, schedule a personalized demo via Emburse’s Nexonia pages or contact their sales team for a sandbox configuration that mirrors your chart-of-accounts and approval structure.

Is Emburse Nexonia free

No, Emburse Nexonia is not a free product for production deployments. Like most mid-market finance platforms, Nexonia provides demo and trial sandboxes but requires a paid subscription for ongoing use, support, and production integrations. Small evaluations or pilot programs may be offered for limited users at no charge through the sales team, but full deployments require a licensing agreement. Visit their official pricing page for current program details.

Emburse Nexonia API

Emburse Nexonia provides API endpoints and integration tooling to enable secure, bi-directional data exchange between Nexonia and ERPs, HR systems, bank feeds, and corporate card providers. The API supports common tasks such as pushing approved expense items into the accounting system, pulling employee and department master data, importing card transactions, and retrieving invoice and approval statuses.

APIs are typically RESTful, use JSON payloads, and require authentication keys or OAuth flows depending on the integration pattern. Common integration scenarios include:

• Automated ledger posting: map Nexonia expense items to GL accounts and post journals into NetSuite, Sage Intacct or QuickBooks
• Card feed ingestion: consume bank or card issuer feeds programmatically into Nexonia for reconciliation
• User provisioning: keep employee records, departments, and cost centers synchronized between HR/IdM and Nexonia

For organizations with limited integration teams, Emburse and implementation partners provide pre-built connectors and professional services to accelerate ERP integrations and custom API development. For API reference and developer resources, consult Emburse’s integration documentation or speak to their technical onboarding team.

10 Emburse Nexonia alternatives

Paid alternatives to Emburse Nexonia

• SAP Concur — Enterprise-grade travel and expense platform with broad travel supplier integrations, global compliance features, and deep SAP ecosystem connections.
• Expensify — Simpler expense reporting with strong mobile receipt capture and rapid reimbursements, well-suited to smaller teams and distributed workforces.
• Certify — Expense management that emphasizes ease of use and reporting; often chosen by mid-market organizations seeking straightforward T&E automation. (Certify is part of the broader Emburse family in some markets.)
• Coupa — A broader spend management suite that includes procurement, invoicing and expense capabilities designed for larger organizations with procurement-driven policies.
• Ramp — Corporate card + spend management product that combines card issuance, automated expense workflows, and cashback incentives aimed at high-growth companies.
• Zoho Expense — Expense management integrated into Zoho’s suite of business apps; often cost-effective for organizations already in the Zoho ecosystem.

Open source alternatives to Emburse Nexonia

• Odoo (Expenses module) — The open-source Odoo ERP includes an Expenses app for receipt capture, approvals, and integration with its accounting module; suitable for organizations willing to self-host and customize.
• ERPNext (Expenses/Accounts Payable) — Open-source ERP that provides expense reporting and invoice workflows with multi-currency support; good for teams that want a full ERP plus expense functions.
• Dolibarr (Expenses/Banking) — Lightweight open-source ERP/CRM with expense and bank reconciliation modules; useful for small organizations that want an on-premise or self-managed solution.

Frequently asked questions about Emburse Nexonia

What is Emburse Nexonia used for?

Emburse Nexonia is used for expense management, travel booking, invoice processing, and time tracking. It automates receipt capture, approval workflows, corporate card reconciliation, and posting of transactions back into ERPs so finance teams can reduce manual data entry and speed up month-end close.

How does Emburse Nexonia integrate with ERPs like NetSuite and Sage Intacct?

Emburse Nexonia integrates via bi-directional API-based connectors and pre-built mappings. These integrations synchronize chart-of-accounts, employee records, and approved expense or invoice data, enabling automated journal creation and reconciliation without manual exports and imports.

Does Emburse Nexonia support mobile receipt capture and approvals?

Yes, Emburse Nexonia includes a mobile app for receipt capture and approvals. Users can photograph receipts, apply OCR to extract data, submit expenses, and approve items while on the go; administrators can configure required fields and policy checks before items proceed to reimbursement.

Can Emburse Nexonia handle multi-currency and VAT reclaim?

Yes, Emburse Nexonia supports multi-currency transactions and VAT/tax handling. The platform provides exchange-rate handling, VAT fields and reclaim workflows designed for organizations operating across multiple tax jurisdictions.

Is there an API available for Emburse Nexonia?

Yes, Emburse Nexonia provides RESTful APIs and integration tools. The APIs enable ledger posting, card feed ingestion, user provisioning, and status queries; pre-built connectors and partner services are available for common ERPs.

Why choose Emburse Nexonia over a spreadsheet-based process?

Emburse Nexonia reduces manual effort, errors, and approval bottlenecks compared to spreadsheets. By automating capture, policy enforcement, and ERP posting, it shortens reimbursement cycles, improves auditability, and provides spend visibility that spreadsheets cannot scale to deliver reliably.

When should my company consider implementing Emburse Nexonia?

When manual expense reporting, slow reimbursements, or reconciliation gaps begin to create significant operational overhead. Typical triggers include increasing headcount, multiple entities or currencies, frequent card use, or a desire to consolidate T&E data into a single system for reporting and control.

Where can I find reviews and customer feedback about Emburse Nexonia?

You can find customer reviews on third-party review sites and Emburse’s customer stories pages. Independent sites contain user ratings, feature comparisons, and implementation feedback that can help validate fit for your organization; also consult vendor case studies for examples of realized efficiencies.

How much does Emburse Nexonia cost per user?

Emburse Nexonia offers modular pricing and does not publish one-size-fits-all per-user prices publicly. Costs depend on selected modules (Expense, Travel, Invoices), number of users, invoice volumes, and integration services—request a tailored quote or view their official pricing page for details.

Is training and support available for Emburse Nexonia?

Yes, Emburse Nexonia offers training and customer success services. Options include onboarding assistance, administrator training, documentation, knowledge base articles, and paid support tiers or dedicated customer success managers for larger deployments.

Emburse Nexonia careers

Emburse maintains a careers portal for roles across product, engineering, sales, customer success and operations. Positions often focus on cloud SaaS development, integrations, and customer implementation services—areas central to Nexonia’s ongoing product delivery. For open roles and application details, visit Emburse’s careers pages and job listings.

Emburse Nexonia affiliate

Emburse operates partner and reseller programs that include implementation partners, accounting system specialists, and travel management resellers. Organizations interested in reselling or implementing Nexonia should contact Emburse’s partner team to learn about certification, deal registration, and partner benefits.

Where to find Emburse Nexonia reviews

Independent reviews are available on platforms such as G2, Capterra and TrustRadius where users rate ease of use, implementation, and support. Reading multiple reviews across these sites helps surface common strengths and weaknesses reported by other mid-market customers. Also consult Emburse’s customer case studies for vetted use cases and ROI examples.