Paymoapp

What is Paymo™

Paymo™ is an integrated time tracking, project management, and invoicing application aimed at small businesses, creative teams, consultants, and freelancers. The platform bundles activity-based time capture, task and project organization, resource scheduling, and billing into a single product so teams can manage work from planning through client invoicing without moving data between multiple systems.

Paymo™ provides desktop, browser, and mobile clients for time capture and includes reporting and profitability tools so managers can compare billable hours, costs, and revenue at the project and client level. It also supports basic client collaboration workflows—guest access for clients, asset proofing, and threaded task comments—so feedback and approvals live alongside tasks and time entries.

Designed for service-oriented businesses, Paymo™ focuses on converting tracked time and expenses into estimates and invoices, with integrations for popular payment providers. The product positions itself as a single-pane tool for teams that need to track time accurately and get paid for it while maintaining project visibility.

Paymo™ features

What does Paymo™ do?

Paymo™ consolidates several functions commonly required by service businesses and project teams: time capture, task and project management, team scheduling, reporting, and invoicing. It enables active and automatic time tracking across devices, detailed timesheets, and the ability to convert time entries directly into billable invoices. Reporting covers time, utilization, and profitability so teams know which projects or clients are profitable.

Task management features include multiple task views (Kanban, list, spreadsheet, calendar), subtasks, custom workflows, and task-level discussions with mentions and attachments. Project functionality includes templates, milestones, Gantt charts with dependencies, and a team scheduler to view availability and manage workloads and time off.

On the invoicing side, Paymo™ supports estimates, expense tracking, multi-language invoices, recurring billing, and integrations with online payment providers to accept payments. The platform also offers asset proofing and version control for creative review cycles.

Key feature categories:

• Time tracking & reporting: live timers, manual and automatic time capture, detailed timesheets, and exportable reports.
• Task management: multiple views, subtasks, priorities, and real-time comments.
• Project management: Gantt charts, templates, milestones, and workload balancing via a team scheduler.
• Invoicing & payments: convert timesheets to invoices, expense capture, recurring invoices, and payment gateway integrations.
• Collaboration: guest/client portals, asset proofing, and threaded feedback.

For a complete feature list, see Paymo’s features overview and their mobile capabilities.

Paymo™ pricing

Paymo™ offers flexible pricing tailored to individuals, small teams, and larger organizations. Their structure normally includes a free tier for small users and paid tiers with monthly and annual billing, with discounts for annual commitments and occasional promotional discounts (for example limited-time offers such as seasonal savings on the first months). Paymo also advertises a 15-day free trial with no credit card required and periodic promotional discounts such as seasonal percentage savings on initial months.

Common plan categories listed by Paymo™ include:

• Free Plan: entry-level access for individual users or very small teams; typically limited on advanced features such as automations, advanced reporting, or team scheduling.
• Starter: a step-up plan intended for small teams that need basic time tracking and project structures.
• Professional: fuller project management, Gantt charts, advanced reporting, and invoicing capabilities for growing teams.
• Enterprise: advanced security, dedicated support, custom onboarding, and tailored controls for larger organizations.

Pricing is usually offered on a per-user basis for paid tiers with both monthly and annual billing options; annual billing commonly provides a noticeable discount versus monthly charges. Paymo periodically runs promotions (for example, limited-time discounts up to 40% off initial subscription months) that affect the effective first-term price.

For exact monthly and yearly rates, plan comparisons, and current promotional discounts, visit their official pricing page. Visit their official pricing page for the most current information.

How much is Paymo™ per month

Paymo™ offers competitive pricing plans designed for different team sizes and use cases, with monthly billing for customers who prefer month-to-month subscriptions. Monthly prices normally vary by plan tier and by whether you choose single-user or multi-user billing, and promotional discounts can temporarily change those amounts. Check specific monthly rates and per-user costs on their official pricing page.

How much is Paymo™ per year

Paymo™ offers annual billing with discounts compared to monthly billing for most paid tiers, typically yielding savings when billed yearly. Annual plans are commonly structured as a per-user, per-year charge that gives cost savings versus the equivalent monthly payments—this is a common approach in SaaS time-tracking and project management categories. See the exact yearly totals and any available percentage savings on their official pricing page.

How much is Paymo™ in general

Paymo™ pricing ranges from a free tier to paid plans designed for teams and enterprises. The typical pricing approach covers a free plan for individuals or trialing users, then incremental paid tiers (Starter, Professional, Enterprise) charged per user with optional monthly or annual billing. Organizations should compare plan inclusions—such as number of projects, reporting features, integrations, and support levels—when evaluating the total cost. For current ranges and to calculate total subscription costs for your team size, consult their official pricing page.

What is Paymo™ used for

Paymo™ is primarily used by service businesses and project teams that need to track time precisely and tie that time to project management and billing. Typical use cases include tracking billable hours for client projects, monitoring team utilization, creating estimates that reflect actual planned time and costs, and issuing invoices based on tracked work.

Specific uses include:

• Project tracking and delivery: planning projects with milestones and Gantt views, assigning tasks, and monitoring progress against deadlines and budgets.
• Time capture and payroll/billing: collecting timesheet data for billing clients or calculating payroll, converting time entries into invoices, and tracking expenses per project.
• Profitability analysis: calculating project-level profit margins, analyzing client profitability, and identifying overrun risks through reports on actual vs budgeted time and costs.

Paymo™ is commonly adopted by marketing agencies, freelancers, design studios, consultants, developers, and other professional services where time equals revenue. It reduces friction when turning hours into invoices and gives managers insight into who is working on what and which clients deliver the best margins.

Pros and cons of Paymo™

Paymo™ offers a balanced feature set for teams that need lightweight project management and tight integration between time tracking and invoicing. Strengths include simple-to-use timers across devices, the ability to convert timesheets into invoices, built-in profitability reporting, and multiple task views for different team preferences.

Advantages:

• Clear linkage between tracked time and invoicing so teams minimize lost billable hours.
• Multiple time capture methods: manual timers, active/automatic tracking from desktop apps, and mobile clock-ins.
• Project-level reporting for profitability, utilization, and client analysis that helps prioritise work.

Limitations:

• Larger enterprises with advanced portfolio management needs may find Paymo™ less feature-rich than full enterprise PPM solutions.
• Deep accounting features (such as double-entry bookkeeping) are not a substitute for dedicated accounting platforms; many teams will continue to integrate Paymo™ with accounting software or payment gateways.
• Some integrations and advanced automations may require higher-tier plans, which increases per-user cost for growing teams.

Overall, Paymo™ is a good fit for small-to-medium service teams that prioritize time-to-invoice workflows and want side-by-side visibility of tasks, time, and money.

Paymo™ free trial

Paymo™ advertises a trial period designed to let teams test end-to-end flows—time tracking to invoicing—before committing. The trial period is typically 15 days and does not require a credit card to start. The free trial gives access to core features so teams can run real projects, capture time, and generate invoices in a test environment.

During the trial, you can explore:

• Live timers and automatic time capture
• Task and project setup, including templates and Gantt charts
• Converting timesheets into invoices and generating estimates
• Basic reporting and team scheduling

Trials are useful for validating that Paymo™ supports your billing workflows, the required task views, and reporting needs. If you need longer evaluation or assistance, Paymo™ typically offers onboarding resources and documentation to help set up a representative project and run sample billing cycles.

Is Paymo™ free

Yes, Paymo™ offers a free tier intended for individuals or very small teams with limited needs. The free tier typically provides basic time tracking, task boards, and simple project handling but limits advanced features such as detailed profit reporting, advanced Gantt capabilities, or larger team scheduling. For teams that need full reporting, integrations, and invoicing automation, the paid Starter, Professional, or Enterprise plans are recommended. See current free tier limits and feature comparisons on their official pricing page.

Paymo™ API

Paymo™ provides an application programming interface (API) and developer documentation enabling integrations, automation, and custom workflows. The API supports core objects such as tasks, projects, time entries, invoices, and users, allowing teams to read and write data from external systems like accounting software, custom dashboards, or internal time-reporting tools.

Common technical capabilities include REST-style endpoints, JSON payloads, and authentication mechanisms suited for server-to-server integrations. Paymo™ also documents examples and response formats to help developers map Paymo™ resources to their own systems. Developers can use the API to automate invoice creation from a billing system, synchronize project data with other tools, or export time and expense data for payroll processing.

For full technical details, endpoints, rate limits, and code examples, consult Paymo’s developer resources at their API documentation site and the integrations directory at Paymo integrations.

10 Paymo™ alternatives

Paid alternatives to Paymo™

• Toggl Track — Simple, user-friendly time tracking with reporting and project dashboards; integrates with many project tools and focuses on fast timer capture and analysis.
• Harvest — Time tracking plus invoicing and expense capture, with a user-friendly interface and integrations for accounting and project management tools.
• Clockify — A popular time tracker offering both free and paid tiers; focuses on time reporting, billable hours, and team oversight.
• Hubstaff — Time tracking with optional activity monitoring, GPS/mobile tracking, and payroll integrations for distributed teams.
• Wrike — Project management with time tracking add-ons and strong task coordination features for mid-sized teams.
• Asana — Task and project management with time tracking via integrations; good for teams that prioritize task workflows and large-scale project coordination.
• Monday.com — Work OS that can be extended with time-tracking widgets and billing workflows; highly customizable boards and automations.

Open source alternatives to Paymo™

• Kimai — Open source time-tracking application with multi-user support, reporting, and invoice generation add-ons; suitable for teams wanting hosted or self-hosted control.
• ActivityWatch — Automatic time-tracking tool for privacy-conscious users that records activity locally and provides exportable timelines.
• OpenProject — Open source project management with timelines, task management, and basic time tracking; suited for teams preferring self-hosted options.
• Redmine — Flexible, open source project tracker that can be extended with time-tracking plugins and custom modules for billing and reporting.

Frequently asked questions about Paymo™

What is Paymo™ used for?

Paymo™ is used for time tracking, project management, and invoicing. Teams use it to record billable hours, manage tasks and deadlines, schedule resources, and convert timesheets into invoices. It helps service businesses maintain visibility into project profitability and client billing.

How does Paymo™ track time?

Paymo™ uses manual timers, desktop tracking, and mobile clock-ins. Users can start live timers in the browser or desktop app, enter timesheets manually, or use automatic activity tracking from the desktop client. Time entries can be edited, tagged to projects and tasks, and later converted into invoices.

Does Paymo™ integrate with accounting or payment providers?

Yes, Paymo™ integrates with common payment and accounting tools. The platform provides integrations and export options to connect with payment processors and external accounting systems; see their integrations directory for the current list and connectors.

Can I convert tracked time into invoices with Paymo™?

Yes, Paymo™ can convert timesheets and expenses into invoices. The process allows you to select billable entries, create professional invoices from those entries, apply taxes, and set up recurring billing where needed.

Is Paymo™ suitable for freelancers and small agencies?

Yes, Paymo™ is designed for freelancers, small agencies, and service teams. Its free tier and tiered paid plans accommodate solo operators through growing teams, providing features to track work, estimate projects, and bill clients without a complex enterprise setup.

When does Paymo™ offer discounts or promotions?

Paymo™ periodically runs promotional discounts such as limited-time savings on initial months. Examples include seasonal offers that provide percentage discounts on the first billing cycles; specific promotions vary by time and region, so check their pricing page for current deals.

Where can I find Paymo™ support and documentation?

Paymo™ maintains an online knowledge base and developer docs. Their resources include feature guides, onboarding help, API documentation, and troubleshooting articles to help admins and users configure the product and integrate it with other systems.

Does Paymo™ have an API for automation?

Yes, Paymo™ provides a RESTful API and developer documentation. The API exposes endpoints for tasks, projects, time entries, invoices, and users, enabling integrations, exports, and automation of billing workflows; see their API documentation for details.

How secure is Paymo™ for client data?

Paymo™ uses industry-standard protections and access controls for hosted accounts. The company documents security practices and account controls; for specifics about certifications, encryption, and enterprise controls, consult their security-related resources and terms on the Paymo website.

Can Paymo™ track team workload and availability?

Yes, Paymo™ includes a team scheduler and workload views. Managers can view who is available, who is overbooked, and planned time off; this helps balance assignments and avoid capacity bottlenecks across projects.

Paymo™ careers

Paymo™ is a software company that hires across product, engineering, marketing, and customer success functions. Job listings typically appear on the company’s careers page and may include remote positions given the company’s global user base. Typical roles include software engineers, UX/UI designers, product managers, and customer support specialists focused on onboarding and user education.

Paymo™ emphasizes cross-functional collaboration between product and customer-facing teams to iterate on feature improvements relevant to time tracking and invoicing workflows. Candidates interested in roles should expect to demonstrate relevant SaaS product experience, knowledge of modern web stacks (for developer roles), or domain experience in B2B SaaS support and onboarding.

Check Paymo’s official careers listings for current openings and role descriptions on their website.

Paymo™ affiliate

Paymo™ operates referral and partnership programs that let partners and affiliates earn rewards or credits for referring customers. Affiliate programs generally provide tracking links, marketing materials, and commission structures that vary by partner tier. Agencies and independent consultants who bill clients or resell SaaS services often use affiliate or partner programs to offset subscription costs or generate referral revenue.

For specific program details—commission rates, eligibility, and sign-up process—review Paymo’s partner pages and terms on the Paymo website.

Where to find Paymo™ reviews

Independent reviews for Paymo™ can be found on software review platforms and marketplaces where users post ratings, feature comparisons, and implementation notes. Look for in-depth reviews and user feedback on sites such as G2, Capterra, and Trustpilot, and cross-check screenshots and case studies on Paymo’s own site for sample workflows. When evaluating reviews, pay attention to comments about time-tracking accuracy, invoicing workflows, integration breadth, and customer support responsiveness.

For the most reliable assessments, compare several review sources and filter reviews by company size and industry to find feedback relevant to your own use case.