Visuallease

What is visuallease

Visuallease is a lease administration and lease accounting platform designed for corporate real estate, finance, and accounting teams. The platform centralizes leased asset data, automates accounting under ASC 842 and IFRS 16, and maintains an auditable record of lease terms, documents, and critical dates. Visuallease is commonly used by companies managing large portfolios of real estate, equipment leases, or service contracts that require standardized reporting and compliance controls.

Visuallease combines a lease repository with automated amortization schedules, journal entry generation, and reporting tools that integrate with general ledgers and ERP systems. The product is positioned for organizations that need consistent treatment of lease accounting across multiple locations, automated disclosures, and a secure, searchable document store for lease contracts and amendments.

The platform also supports lease abstraction workflows and collaboration between real estate, legal, and accounting teams. Visuallease is used both as a compliance tool for accounting teams and as an operational system for real estate teams tracking expirations, options, renewals, and critical dates.

Visuallease features

Visuallease provides a suite of features that address lease lifecycle management, accounting compliance, and portfolio analytics:

• Central lease repository: A secure, searchable storage for lease contracts, amendments, insurance certificates, and supporting documents with version history and permissions controls.

• Lease abstraction and data capture: Structured fields for critical lease terms (rent schedules, lease start/expiration dates, renewal options, CPI clauses, payments, incentives) with support for manual abstraction workflows and bulk imports.

• Automated lease accounting: Automated calculation of right-of-use assets and lease liabilities, amortization schedules, and periodic journal entries aligned with ASC 842 and IFRS 16 standards.

• Journal entry export and GL integration: Pre-formatted journal entries and export connectors for common accounting systems and ERPs, reducing manual posting work and reconciliation effort.

• Portfolio analytics and reporting: Dashboards and standard reports for lease expense forecasting, portfolio cash flow, lease term distribution, and disclosure-ready schedules for financial reporting.

• Calendar and alerts: Automated notifications for critical dates such as expirations, notice windows, payment due dates, and option deadlines.

• Document management and audit trail: Indexing, access controls, and a full audit trail that captures who updated lease records and when, which supports internal controls and external audits.

• Security and compliance controls: Role-based access, single sign-on (SSO) options, encryption in transit and at rest, and administrative controls for segregation of duties.

• Scenario modeling and lease restructuring: Tools to model lease modifications, early terminations, renewals, and rent escalation scenarios, with immediate accounting impact previews.

• AP and payment support: Visibility into lease-related payments with facilities for payment schedules, vendor mapping, and reconciliation workflows.

These features are designed to work together so real estate teams can manage operational aspects while accounting teams get consistent, auditable outputs for compliance and reporting.

What does visuallease do?

Visuallease centralizes lease information and automates the tasks required to maintain accurate lease accounting and portfolio oversight. The system captures lease terms, stores documents, calculates accounting entries for right-of-use assets and lease liabilities, and generates disclosure schedules and journal entries for financial close.

It reduces manual reconciliation by exporting journal entries in formats compatible with common ERPs and GL systems. Visuallease also provides operational functionality—notifications, calendar tracking, and renewals management—so stakeholders outside accounting can manage lease lifecycles from a single source of truth.

For teams preparing for audits or implementing ASC 842/IFRS 16, Visuallease provides the data structure, control framework, and reporting outputs auditors expect, including audit trails, standardized abstractions, and configurable user permissions.

Visuallease pricing

Visuallease offers these pricing plans:

• Starter: $500/month with basic lease repository, standard reporting, and limited users
• Professional: $1,250/month with automated accounting features, journal entry exports, and expanded user seats
• Enterprise: $3,500/month+ with advanced integrations, custom reporting, dedicated onboarding, and enterprise-grade security controls

Prices vary by portfolio size, number of leases, modules selected (for example, lease accounting vs. full lease lifecycle management), and required integrations. Many customers pay annual contracts; Visuallease also provides custom quotes for large portfolios and enterprise deployments.

Check Visuallease's current pricing tiers (https://www.visuallease.com/pricing) for the latest rates and enterprise options.

How much is visuallease per month

Visuallease starts at $500/month for small portfolios on the Starter plan, with most mid-market customers paying in the $1,250/month range for the Professional tier. Enterprise deployments typically start at $3,500/month and scale upward based on number of leases, required integrations, and supported legal entities.

These monthly figures are representative starting points; final monthly pricing is usually established via a quote that considers the number of active leases, reporting needs, and professional services such as abstraction and implementation.

How much is visuallease per year

Visuallease costs $6,000/year for the Starter plan when paid annually at the representative starter rate of $500/month. Professional annual examples are around $15,000/year and Enterprise engagements commonly start at $42,000/year and increase with scope and service-level requirements.

Annual billing often includes implementation, training, or limited abstraction hours depending on the negotiated agreement, and multi-year contracts or volume agreements may offer discounted effective rates.

How much is visuallease in general

Visuallease pricing ranges from $500/month to $3,500+/month. Entry-level plans cover the basic repository and reporting needs, while full-featured lease accounting and enterprise modules for large portfolios increase the cost substantially. Factors that drive price include the number of leases, need for lease abstraction services, API integrations, and the level of implementation support.

Because lease portfolios vary widely, many organizations obtain tailored pricing; prospective buyers should budget for implementation and potential abstraction services in addition to subscription fees.

What is visuallease used for

Visuallease is used to centralize lease contracts, standardize lease data, and produce accurate accounting outputs for leased assets. Finance and accounting teams use it during month-end and year-end close cycles to generate compliant journal entries and disclosure schedules that align with ASC 842 and IFRS 16.

Corporate real estate and facilities teams use Visuallease to track expirations, exercise options, plan renewals, and coordinate site-level activities tied to lease events. The platform’s calendar, alerts, and document repository reduce the risk of missed notices and undisclosed amendments.

Audit, compliance, and treasury teams use Visuallease to obtain consistent reporting, maintain an auditable change history, and forecast lease-related cash flows for budgeting and covenant management. The system is also used in transaction activity—such as mergers, acquisitions, and divestitures—where accurate lease records are necessary for due diligence.

Pros and cons of visuallease

Pros:

• Single source of truth for lease contracts and critical dates, reducing data silos and manual tracking.
• Automated accounting calculations and preformatted journal entries that reduce manual bookkeeping and human error during financial close.
• Support for ASC 842 and IFRS 16, including amortization schedules, lease classifications, and disclosure-ready reports.
• Integration options with GL/ERP systems that minimize duplicate entry and speed reconciliation.
• Audit-friendly features such as document versioning, permission controls, and an explicit audit trail.

Cons:

• Cost can be significant for very large portfolios or organizations that require custom integrations and extensive professional services.
• Implementation and lease abstraction effort may be time-consuming for organizations with thousands of legacy leases and inconsistent contract documentation.
• Some organizations may require custom reports or API work for deep ERP integration, which can add to implementation timelines and costs.
• Smaller teams with only a handful of leases may find a simpler spreadsheet-based approach temporarily more cost-effective than an enterprise SaaS solution.

Visuallease free trial

Visuallease typically offers guided product demonstrations and may provide limited trial access or sandbox environments for evaluation. Trials or sandbox access are often arranged through a sales or customer success representative to ensure evaluators can load representative lease data and test accounting workflows.

A typical evaluation will include a demo of lease data import, a walkthrough of automated accounting outputs, and a review of reporting and notification features. Many prospective customers request a pilot focused on a subset of leases to validate journal entry accuracy and integration flows before committing to a full deployment.

When evaluating Visuallease in a trial or pilot, prepare a sample set of leases, including different lease types (real estate, equipment, short-term, with incentives) so you can validate modeling, amortization, and journal exports against your own accounting policies.

Is visuallease free

No, Visuallease is not free. The platform is a commercial SaaS product with tiered subscriptions and enterprise pricing; costs depend on portfolio size, selected modules, and professional services such as lease abstraction. Interested organizations should contact Visuallease sales to request pricing details and to discuss pilot options.

Visuallease API

Visuallease provides API capabilities designed to integrate lease data and accounting outputs with ERP, GL, and downstream reporting systems. Typical API capabilities include:

• Programmatic access to lease master data and metadata for synchronization with HR, ERP, or facilities management systems.
• Endpoints for exporting journal entries, amortization schedules, and disclosure reports in formats compatible with ledger systems.
• Webhooks and event notifications to trigger downstream processes (for example, notifying an AP system when a lease payment becomes due).
• Document retrieval APIs for programmatically pulling lease agreements and attachments for records management or downstream processing.

Integration patterns commonly used with Visuallease include direct API-based integrations to ERPs like NetSuite, Oracle, and SAP, file-based exports (CSV or Excel) for systems without API connectivity, and middleware-based synchronization through iPaaS platforms. Visuallease can also support SSO and directory integrations for user management.

For details on specific API endpoints, authentication methods, rate limits, and example payloads, consult Visuallease's developer resources or request API documentation from their support team. Their integration documentation typically outlines recommended patterns for mapping Visuallease accounting outputs into your GL chart of accounts and subledger workflows.

10 Visuallease alternatives

Paid alternatives to visuallease

• LeaseQuery — Lease accounting and lease management focused on automated ASC 842 and IFRS 16 calculations with built-in journal entry exports and audit support. LeaseQuery is widely used by mid-market accounting teams.

• Nakisa — Lease accounting and real estate management with strong reporting and enterprise-scale integrations; often adopted by larger multinational firms for consolidated disclosures.

• CoStar Real Estate Manager — Enterprise lease administration and portfolio management combined with market data and transaction tools for corporate real estate teams.

• MRI Software — Property and lease management platform with lease accounting modules and strong ERP integration options for real estate portfolios.

• ProLease — Lease administration and accounting software offering operational lease management features and reporting for mid-market real estate teams.

• LeaseAccelerator — Global lease accounting platform with strong automation and integration focus, serving large enterprises with complex portfolios.

• Yardi — Property and lease management platform with lease administration and accounting capabilities, primarily for property managers but also used for corporate portfolios.

Open source alternatives to visuallease

• ERPNext — An open source ERP with asset and contract management modules that can be adapted for basic lease tracking and accounting workflows; requires configuration and possibly custom development for ASC 842/IFRS 16 automation.

• Odoo (Community Edition) — Open source ERP and business app suite with document storage and contract modules; suitable for teams willing to extend modules to handle lease-specific accounting features.

• Dolibarr — Open source ERP/CRM that includes contract and document modules which can be repurposed for basic lease administration in small organizations, with additional development required for compliant accounting outputs.

Open source options generally require more configuration and development effort to match the out-of-the-box lease accounting and compliance functionality offered by Visuallease and other commercial vendors.

Frequently asked questions about Visuallease

What is Visuallease used for?

Visuallease is used for lease administration and lease accounting. Organizations use it to centralize lease documents, track critical dates, calculate ASC 842/IFRS 16 accounting entries, and produce disclosure-ready schedules for financial reporting and audits.

Does Visuallease support ASC 842 and IFRS 16?

Yes, Visuallease supports ASC 842 and IFRS 16 calculations. The platform automates right-of-use asset and lease liability calculations, amortization schedules, and can generate journal entries and disclosure reports aligned with the two standards.

How much does Visuallease cost per user?

Visuallease starts at $500/month for the representative Starter plan; pricing is typically per-portfolio or per-company rather than strictly per-user, and larger deployments or enterprise modules increase the cost. Contact Visuallease for a tailored per-user or per-portfolio pricing breakdown.

Can Visuallease integrate with ERP systems?

Yes, Visuallease integrates with common ERP and GL systems. Integrations include API-based exports, pre-formatted journal entry files, and connectors for systems such as NetSuite, Oracle, and SAP, depending on customer requirements.

Does Visuallease offer lease abstraction services?

Yes, Visuallease offers professional services for lease abstraction. Many customers use vendor-assisted abstraction to ensure consistent data capture and reduce internal project burden during implementation, especially when onboarding large or complex lease portfolios.

Is Visuallease suitable for small businesses?

It can be suitable but may be more than smaller teams need. Small companies with a handful of leases may find the platform’s compliance and automation valuable, but should weigh subscription and implementation costs against simpler alternatives or manual processes.

How secure is Visuallease?

Visuallease uses industry-standard security controls. The platform includes role-based access, encryption in transit and at rest, SSO options, and audit trails; enterprise customers can contract for additional security requirements and compliance assurances.

Can Visuallease export journal entries to our general ledger?

Yes, Visuallease exports journal entries in ledger-compatible formats. Export formats and integration methods vary by ERP; Visuallease provides configurable export templates and API endpoints to map lease accounting outputs to your chart of accounts.

How long does implementation take?

Implementation timelines vary from weeks to months depending on scope. A small pilot or single-entity deployment can be completed in a shorter timeframe, while full enterprise rollouts with abstraction, custom integrations, and thousands of leases commonly take several months.

Does Visuallease provide audit support?

Yes, Visuallease supports audit and compliance processes. The system maintains an auditable record of lease data, changes, and documents, and can produce disclosure schedules and supporting documentation that auditors commonly request.

visuallease careers

Visuallease hires across product, engineering, customer success, professional services (lease abstraction and implementation), and sales roles. Career pages typically list openings with role descriptions, location or remote options, and information about benefits and company culture. Candidates interested in technical roles should highlight experience with SaaS platforms, integrations, and enterprise accounting workflows.

visuallease affiliate

Visuallease may offer partner and referral programs directed at accounting firms, real estate advisors, and systems integrators. These affiliate or partner arrangements commonly include referral fees, co-selling opportunities, and joint implementation services. Organizations interested in partnering should contact Visuallease’s partnerships team through their website to learn about requirements and benefits.

Where to find visuallease reviews

You can find user reviews and ratings for Visuallease on software review aggregators and professional forums. Common sources include G2, Capterra, and accounting or real estate industry publications where practitioners discuss implementation experiences, integration quality, and customer support. For the most current peer reviews, search for Visuallease on G2 (https://www.g2.com) and Capterra (https://www.capterra.com) and compare user-reported pros, cons, and use cases.