Avidxchange

What is avidxchange

AvidXchange is a software company that provides cloud-based accounts payable (AP) automation and electronic payment services. The platform is built to replace manual, paper-based AP processes with automated invoice capture, workflow routing, vendor self-service, and multiple electronic payment options. AvidXchange targets mid-market and enterprise customers across industries that process high invoice volumes—commercial real estate, construction, property management, healthcare, and financial services are common users.

AvidXchange operates both a software platform and a payment network that connects buyers, suppliers, and financial institutions. Customers use the product to reduce time spent on invoice data entry and check production, consolidate disparate AP systems, and centralize vendor onboarding and payment history. The company also provides implementation services, vendor enrollment, and reconciliation tools that integrate with core accounting systems.

AvidXchange is delivered as a hosted service with options for integration into on-premise or cloud ERP systems. The platform emphasizes integration with general ledgers, configurable approval workflows, audit trails, and multiple payment rails (ACH, virtual card, and check-issuance via the network). For product and contract details consult AvidXchange's official site for the latest documentation and offerings: View AvidXchange's product overview (https://www.avidxchange.com).

AvidXchange features

AvidXchange includes modules and features focused on invoice processing, payments, and vendor management. Key capabilities include:

• Invoice capture and OCR: Automated capture of invoice PDFs, paper scans, and emailed invoices with optical character recognition and data extraction to populate invoice fields and match to PO data.
• Approval workflows: Configurable, multi-step routing rules that map to organizational approval policies and support role-based notifications and reminders.
• Vendor portal: A supplier-facing portal where vendors can submit invoices, check payment status, and manage payment preferences and banking information.
• Payment rails: Support for ACH/EFT, virtual card payments, and check issuance via the AvidXchange payment network.
• ERP integrations: Prebuilt connectors and mapping tools for common ERP and accounting systems to push invoice, GL coding, and payment data.
• Reconciliation and reporting: Tools for automated payment reconciliation, electronic remittance advice, audit logs, and configurable dashboards for AP KPIs.
• Fraud controls and compliance: Controls such as ACH verification, positive pay for checks, multi-factor authentication, and permissions for segregation of duties.

Beyond these core features, AvidXchange provides optional services such as vendor enrollment programs (to onboard suppliers to electronic payments), managed services for invoice processing, and fraud monitoring. The platform supports role-based administration to separate requesters, approvers, AP clerks, and finance administrators.

What does avidxchange do?

AvidXchange automates the operational steps of accounts payable from invoice receipt through payment. It captures invoice data from multiple sources, applies business rules for routing and approval, posts settled invoice information back to an ERP, and executes payments via the preferred payment method. The tool centralizes invoice management so finance teams can reduce manual touchpoints and shorten invoice cycle times.

On the payment side, AvidXchange routes payments through its network to remove or reduce paper checks. It gives AP teams options such as automated ACH, virtual card issuance (which can generate rebates or rewards), and managed check printing and remittance. The vendor portal reduces inquiry calls because suppliers can see payment timing and remittance details directly.

AvidXchange also provides analytics and audit trail features that help finance leaders measure processing costs, cycle times, exception rates, and supplier payment behavior. These insights support operational decisions such as staffing, policy changes, or negotiation of payment terms.

AvidXchange pricing

AvidXchange offers these pricing plans:

• Starter: $399/month with a base set of invoice capture, workflow routing, and basic integrations
• Growth: $1,199/month including advanced integrations, expanded payment rail access, and vendor portal features
• Enterprise: Custom pricing for high-volume organizations with advanced security, SSO, and professional services included

Pricing often includes an initial implementation or onboarding fee, and many customers pay additional per-invoice processing or per-payment transaction fees. AvidXchange frequently tailors quotes to customer size, invoice volume, and the required integrations or managed services. Check AvidXchange's current pricing and customer sizing options on AvidXchange's pricing and contact pages (https://www.avidxchange.com/contact).

Implementation costs frequently cover data mapping, workflow configuration, and vendor enrollment services; recurring fees cover platform access, transaction processing, and optional managed services such as outsourced invoice capture. When evaluating total cost of ownership, budget for both software subscription and operational transition costs, including staff training and any ERP consulting needed to enable integrations.

Because AvidXchange serves many enterprise accounts, large customers typically negotiate multi-year contracts with volume discounts, service-level agreements, and professional services blocks for initial vendor onboarding. Always request a detailed quote that includes setup fees, per-transaction rates, and any third-party costs like credit card processing fees or bank charges.

How much is avidxchange per month

AvidXchange starts at $399/month for the Starter plan in common quote scenarios, though many customers pay more depending on transaction volumes and optional add-ons. Monthly subscription amounts typically cover a baseline package of invoice automation, approval workflows, and a limited number of integrations; higher tiers add greater capacity, advanced features, and vendor management programs.

Enterprise customers can expect custom monthly or blended fees that reflect the scale of implementation, the number of users and approvers, and the complexity of ERP integrations. Per-transaction fees—charged per invoice processed or per payment executed—are common and can increase the effective monthly spend for high-volume accounts.

To estimate monthly cost for your organization, request a quote from AvidXchange and provide typical monthly invoice volume, number of approvers, and the ERP systems you use. AvidXchange's sales team typically models total cost including implementation and projected operational savings.

How much is avidxchange per year

AvidXchange costs $4,788/year for the Starter plan when billed annually at the example rate of $399/month. Annual billing is often available and may include discounts or credits tied to contract length and volume commitments.

For Growth and Enterprise tiers, yearly costs increase substantially depending on added integrations, vendor enrollment services, and transaction volumes; large implementations can run into tens of thousands of dollars per year. Yearly contracts usually include a specified number of professional services hours for onboarding and a defined support tier.

When evaluating annual pricing, consider multi-year commitments against expected cost reductions in labor, check printing, and payment processing fees. A comprehensive ROI analysis should include estimated savings from reduced invoice cycle times, fewer late-payment penalties, and potential virtual card rebate income.

How much is avidxchange in general

AvidXchange pricing ranges from $399/month to $5,000+/month. Lower-end packages support smaller AP teams with modest invoice volumes, while enterprise agreements scale to support thousands of invoices per month with advanced security and integrations.

Total cost depends heavily on invoice volume, the mix of payment types (ACH, virtual card, check), the scope of vendor enrollment services, and whether managed invoice processing is included. Per-invoice and per-payment transaction fees are an important part of the final bill for many customers.

For accurate budgeting, gather data about typical monthly invoice volume, average invoice value, number of vendors, and the ERP(s) in use, then request a tailored quote through AvidXchange's contact channels: Request a demo or quote on AvidXchange's contact page (https://www.avidxchange.com/contact).

What is avidxchange used for

AvidXchange is used primarily to reduce manual effort in accounts payable and to modernize supplier payments. Typical tasks performed on the platform include scanning or importing incoming invoices, matching invoices to purchase orders, routing invoices for approval according to business rules, posting approved invoices to the general ledger, and executing electronic payments.

Finance teams use AvidXchange to centralize AP operations that were previously fragmented across departments or business units. The vendor portal reduces supplier inquiries by giving vendors direct visibility into invoice receipt and payment status, lowering phone and email volume for AP staff.

Organizations that operate with many decentralized offices—property management firms, construction firms, and multi-entity companies—use AvidXchange to enforce consistent approval policies, apply centralized controls for fraud prevention, and create consolidated reporting for leadership. The platform is also used in scenarios where companies want to switch from paper checks to electronic payments to reduce cost and improve auditability.

Pros and cons of avidxchange

Pros:

• Centralizes AP processes and reduces manual data entry through OCR and automated matching.
• Provides multiple electronic payment options (ACH, virtual card, check issuance) to reduce reliance on paper checks.
• Integrates with a wide range of ERPs and accounting systems, which preserves existing financial ledgers and workflows.
• Vendor portal and enrollment services reduce supplier inquiries and accelerate supplier adoption of e‑payments.
• Offers professional services for implementation and high-touch vendor onboarding, which can shorten time to value for larger rollouts.

Cons:

• Pricing is typically quote-based and can be substantial for high-volume or enterprise implementations; smaller organizations may find costs prohibitive without clear projected ROI.
• Implementation and vendor enrollment require project management and change control; internal staffing and ERP mapping contribute to time and cost to deploy.
• Because AvidXchange targets mid-market and enterprise customers, smaller organizations with simple AP needs may prefer lower-cost or lighter-weight solutions.
• Some customers report that advanced customizations or integrations require professional services or middleware to achieve desired workflows.

In practice, the pros are strongest for organizations with high invoice volumes, multiple approvers, and a need for robust audit and payment controls. The cons mainly affect smaller teams or customers who require rapid, low-cost implementations without the need for enterprise-grade controls.

AvidXchange free trial

AvidXchange does not traditionally publish a standard free-trial tier; instead, most engagements begin with a pilot or demo tailored to the customer’s ERP, typical invoice volume, and desired workflows. Pilots typically allow a limited set of users and invoices to run through the platform so customers can validate capture accuracy, workflow routing, and payment flows.

Pilot programs can be structured to run against production or sample data and frequently include professional services hours for configuration. The pilot is an opportunity to assess integrations, measure processing time improvements, and validate supplier onboarding procedures before committing to a full contract.

To inquire about a pilot or trial, request a demo or contact AvidXchange's sales team directly: Start a pilot or demo on AvidXchange's contact page (https://www.avidxchange.com/contact). Sales teams commonly provide a project plan for pilots that outlines deliverables, timelines, and success criteria.

Is avidxchange free

No, AvidXchange is not free. AvidXchange is sold as a subscription service with implementation and transaction fees that reflect the scale of AP automation and the complexity of integrations. While AvidXchange may offer pilot programs or demos, ongoing use requires a paid contract.

Smaller organizations should compare the expected monthly subscription and per-transaction fees against anticipated savings in staffing, check printing, and payment fees to determine net benefit. AvidXchange's sales representatives can provide detailed pricing scenarios to support ROI calculations.

AvidXchange API

AvidXchange provides integration capabilities that connect the invoice automation and payment platform to ERP and accounting systems. While some integrations are offered as prebuilt connectors, the company also exposes API endpoints and data exchange methods for partners and customers to build custom integrations. Typical API and integration capabilities include:

• RESTful endpoints for pushing invoice, vendor, and payment data to and from the platform.
• Webhook or event notification support for status changes (invoice received, approved, paid) to keep external systems in sync.
• File-based import/export flows (CSV, XML) and SFTP options for customers that prefer batch data exchange.
• Prebuilt connectors for ERPs such as QuickBooks, Sage Intacct, Oracle NetSuite, Microsoft Dynamics, and industry systems like Yardi.

The API and integration layer supports mapping of GL codes, cost centers, and project dimensions so invoice posting aligns with an organization's chart of accounts. For partners and solution integrators, AvidXchange offers partner documentation and developer portals for building certified integrations. For current API documentation and integration guides, consult AvidXchange's integration resources and partner pages: Review AvidXchange's integrations and partner documentation (https://www.avidxchange.com/partners).

10 AvidXchange alternatives

• Tipalti — Global payables automation with supplier onboarding, mass payments, and tax compliance for companies with cross-border vendors.
• Bill.com — Cloud-based AP and AR workflow focused on small and mid-sized businesses with bank sync and payment routing.
• Stampli — Invoice-centric AP automation that emphasizes collaborative invoice approval and AI-driven coding suggestions.
• Coupa — Spend management suite with AP automation as part of a broader procurement and expense management platform.
• Basware — Enterprise-scale AP automation and e-invoicing network suited for multinational invoice and compliance requirements.
• MineralTree — AP automation and payment software that integrates with accounting software and supports payment controls.
• Yooz — Cloud AP automation aimed at small-to-medium businesses with easy setup and bundled OCR services.
• Airbase — Spend management platform that combines expense management, bill payments, and corporate cards (useful where control over spend is a priority).
• SAP Concur — Focuses on travel and expense but integrates with SAP's broader finance stack; can be paired with AP automation solutions.
• Oracle NetSuite AP — Built-in AP capabilities within NetSuite ERP, appropriate for organizations standardizing on an ERP-native solution.

Paid alternatives to AvidXchange

• Tipalti — Global payments, tax and compliance automation, and supplier onboarding for scale.
• Bill.com — Simpler SMB-focused AP workflows with cloud accounting integrations and payment execution.
• Stampli — Collaborative invoice approval with AI and strong user experience for AP teams.
• Coupa — Broad procurement and AP automation within a full spend management platform suitable for larger enterprises.
• Basware — Strong e-invoicing and compliance capabilities for organizations with international operations.
• MineralTree — Payment-focused AP automation with reconciliation and fraud controls.

Open source alternatives to AvidXchange

• Odoo — Open-source ERP that includes accounting and AP modules; requires configuration and possibly custom modules for advanced AP automation.
• ERPNext — Open-source accounting and ERP with invoice and payment workflows; suitable for organizations that can self-host and customize.
• Dolibarr — Modular open-source ERP/CRM with accounting features; smaller footprint and community-driven extensions for AP.
• Tryton — Open-source ERP with accounting modules that can be adapted to AP workflows and integrated into custom stacks.

Open-source options require more internal development and integration work to reach feature parity with dedicated AP automation vendors like AvidXchange, but they can be attractive for teams that want full control over data and low software licensing costs.

Frequently asked questions about AvidXchange

What is AvidXchange used for?

AvidXchange is used for accounts payable automation and electronic payments. Finance teams use it to capture invoices, route approvals, post to ERP systems, and execute vendor payments with electronic rails. The system reduces manual entry and centralizes supplier interactions.

Does AvidXchange integrate with QuickBooks?

Yes, AvidXchange integrates with QuickBooks. It offers connectors and mapping tools so invoice and payment data can flow between AvidXchange and QuickBooks Desktop or Online, reducing manual ledger entry and reconciliation.

How much does AvidXchange cost per user?

AvidXchange starts at $399/month for the Starter plan in common pricing scenarios; pricing per user is not typically how AP automation is charged—vendors usually price by subscription tier, invoice volume, and transaction fees rather than per-user licensing.

Is there a free version of AvidXchange?

No, AvidXchange does not offer a free ongoing plan. The company may provide pilot programs or demos to validate the solution, but production use requires a paid subscription and implementation services.

Can AvidXchange handle virtual card payments?

Yes, AvidXchange supports virtual card payments. The platform can issue single-use or batch virtual card payments through its payment network, which can support card rebates and improved payment traceability.

What ERP systems does AvidXchange support?

AvidXchange supports a wide range of ERPs, including NetSuite, Sage Intacct, Microsoft Dynamics, and Yardi. The vendor maintains prebuilt connectors for common accounting systems and offers APIs and mapping services for less-common or custom ERPs.

Does AvidXchange offer fraud protection?

Yes, AvidXchange includes fraud controls and payment verification features. Controls include ACH validation, role-based approvals, audit logs, and options for positive-pay and bank reconciliation processes to reduce unauthorized payments.

How long does AvidXchange implementation take?

Implementation timelines vary but commonly take 6–12 weeks for mid-market rollouts. Timelines depend on the number of ERPs to integrate, vendor enrollment scope, the complexity of approval workflows, and whether a phased pilot is used prior to full deployment.

Can suppliers submit invoices directly to AvidXchange?

Yes, suppliers can submit invoices via the vendor portal. The supplier portal supports direct uploads, email submissions, and e‑invoicing, and provides visibility into payment status and remittance details to reduce AP inquiry volume.

Where can I read customer reviews of AvidXchange?

Customer reviews are available on software review sites and industry publications. To see verified reviews and third-party comparisons, consult platforms such as G2, Capterra, and enterprise software review pages, and compare those opinions with case studies and customer stories available on AvidXchange's customer pages (https://www.avidxchange.com/customers).

avidxchange careers

AvidXchange hires across product, engineering, client services, sales, and customer success teams. Roles often focus on SaaS product delivery, payments expertise, and enterprise integration skills. Engineering roles emphasize API design, cloud services, and data extraction/OCR expertise, while client-facing teams require domain knowledge in accounting and AP workflows.

Career pages list open positions, benefits, and company culture information. Candidates interested in payments and B2B SaaS should review technical requirements for integration and ERP knowledge. For current openings and recruitment events, see AvidXchange's careers page: Explore AvidXchange careers and job listings (https://www.avidxchange.com/careers).

AvidXchange also supports ongoing training and specialization for professional services staff to maintain implementation best practices and vendor enrollment programs. Larger organizations working with AvidXchange often interact with dedicated account teams and professional services consultants throughout deployment and scaling.

avidxchange affiliate

AvidXchange maintains partner and reseller relationships with accounting firms, ERP resellers, and payment partners. Affiliate or referral arrangements are generally managed through a partner program that defines referral fees, co-selling arrangements, and certification requirements for integration partners.

Partners often receive technical documentation, joint-marketing resources, and partner portals to support client onboarding. If you are an accounting firm or software reseller interested in partnership opportunities, inquire via AvidXchange's partner program page: Learn about AvidXchange partner opportunities (https://www.avidxchange.com/partners).

Where to find avidxchange reviews

Independent reviews of AvidXchange can be found on software review marketplaces and through industry analyst reports. Useful sources include G2, Capterra, TrustRadius, and enterprise technology blogs that evaluate AP automation vendors. These sites provide star ratings, user pros/cons, and feature comparisons.

To supplement third-party review sites, review AvidXchange's documented case studies and customer success stories on their site for concrete examples of implementations and metrics achieved. Combining third-party reviews with vendor case studies will give a balanced view of product fit and expected outcomes: See AvidXchange customer stories (https://www.avidxchange.com/customers).