Billsby

What is billsby

Billsby is a subscription billing and revenue management platform aimed at SaaS companies, membership sites, and any business that charges recurring fees. It provides hosted billing, subscription lifecycle management, invoicing, and a developer-oriented API to automate billing events, entitlements, and accounting exports. Billsby is built to handle multiple billing models—recurring, metered, usage-based, and one-time charges—while exposing controls for tax handling, coupons, trials, and customer self-service.

Billsby is positioned as a replacement for custom-built billing engines and as an alternative to larger enterprise systems when teams need a focused subscription billing solution. It supports integration with payment gateways, accounting systems, and CRM tools, and is commonly used where billing logic needs to be flexible and tightly integrated with product or user provisioning flows. For technical teams, Billsby emphasizes API-first access plus webhooks for realtime event-driven integration.

Common company profiles that use Billsby include early-stage and scaling SaaS vendors, digital publishers with memberships, B2B services with tiered pricing, and developers who require granular control over billing events and customer lifecycle. Implementation ranges from quick setups for small teams to multi-month integrations for enterprise customers with complex tax and compliance requirements.

Billsby features

Billsby includes a set of features that cover the end-to-end subscription billing lifecycle and developer needs.

• Subscription management: Create plans, tiers, add-ons, metered usage records, and multi-plan subscriptions. Support for trials, upgrades/downgrades, and proration rules is built in.

• Recurring invoices and receipts: Automated invoice generation, scheduling, and customizable invoice templates; support for PDF invoices and emailed receipts.

• Payments and gateways: Integrations with major payment processors for card and direct debit collection, configurable retry/dunning schedules, and reconciliation workflows.

• Tax and compliance: Basic built-in VAT/GST handling and hooks for third-party tax services. Support for tax-inclusive/exclusive pricing and localization controls.

• Customer portal and self-service: Hosted customer portal for subscription changes, payment method updates, and invoice history to reduce support workloads.

• Reporting and revenue recognition: Billing reports, MRR/ARR views, churn and cohort metrics, and exports suitable for accounting or downstream analytics.

• Developer tools: A RESTful API, webhooks for realtime billing events, SDKs/official client libraries, sandbox environments, and a versioned API for predictable upgrades. The API exposes endpoints for customers, subscriptions, invoices, payments, and usage records.

What does billsby do?

Billsby automates subscription billing and payments so engineering teams do not need to build and maintain a bespoke billing engine. It centralizes plan management, invoicing, tax handling, and payment collection while providing programmatic access to every billing object. That lets product and engineering teams link subscription state to entitlement systems and automate lifecycle actions such as provisioning, metering, and churn workflows.

The platform handles common billing-edge cases such as multi-currency pricing, proration on plan changes, coupon and discount application, scheduled renewals, and trial-to-paid transitions. Billsby also offers retry logic and dunning to recover failed payments and integrates with accounting tools for reconciliation and revenue reporting.

For developers, Billsby exposes an API and webhooks so billing events (invoice.created, payment.succeeded, subscription.updated) can trigger business logic. This event-driven model enables real-time updates to CRM records, analytics pipelines, and internal dashboards, ensuring billing state and product access remain synchronized.

Billsby pricing

Billsby offers these pricing plans:

• Free Plan: $0/month — limited to small trial accounts or evaluation with basic features and sandbox access
• Starter: $99/month or $79/month billed annually ($948/year) — core subscription features, single gateway, email support, suitable for small SaaS businesses
• Professional: $249/month or $199/month billed annually ($2,388/year) — advanced features including dunning automation, metered billing, multi-currency support, and priority email support
• Enterprise: $999+/month (custom annual pricing available) — SSO, dedicated account management, custom SLAs, advanced security and compliance support

Check Billsby's current pricing for the latest rates and enterprise options. Enterprise implementations often include onboarding, migration assistance, and custom integration work quoted separately.

How much is billsby per month

Billsby starts at $99/month for the Starter plan when billed monthly. The Starter tier provides the core billing features required to manage subscriptions and is commonly sufficient for small SaaS products with straightforward billing models.

How much is Billsby per year

Billsby costs $948/year for the Starter plan when billed annually at the equivalent of $79/month. Annual billing typically reduces the effective monthly price and may include additional onboarding credits or reduced transaction fees depending on negotiations for larger accounts.

How much is billsby in general

Billsby pricing ranges from $0 (free evaluation) to $999+/month for Enterprise customers. Small teams generally start on the Starter plan ($99/month), mid-sized customers move to Professional ($249/month), and organizations with complex compliance or scale requirements choose Enterprise with custom pricing. Additional costs to budget can include payment processor fees, tax service integrations, and optional onboarding or migration services.

What is Billsby used for

Billsby is used for managing recurring revenue operations: creating and maintaining subscription plans, issuing invoices, collecting payments, and tracking revenue metrics. Companies use it to reduce the operational overhead of billing while retaining full control through an API. The product lifecycle events it produces are used to drive entitlement systems, CRM updates, and customer communications.

Typical use cases include SaaS product billing (tiered plans, trials, upgrades), usage- or metered-based billing for APIs or platform services, membership billing for content or associations, and bundled offerings where multiple products are consolidated under a single billing relationship. Billsby is also used by finance teams to export invoice and payment data to accounting systems for revenue recognition.

Operational benefits come from reducing errors in invoicing, centralizing tax and discount logic, and automating retry/dunning processes to improve collections. Teams also use the hosted customer portal to reduce support requests for billing changes, and the API/webhooks to ensure product access remains tightly coupled with billing state.

Pros and cons of Billsby

Pros:

• Strong API and webhook support that lets engineering teams automate billing workflows and integrate deeply with product and CRM systems. The developer-first approach simplifies custom workflows and event-driven automation.
• Support for common billing models (recurring, usage, one-off), proration, coupons, and trials makes it suitable for most SaaS and membership businesses. Built-in reporting and exports simplify finance and accounting processes.
• Hosted customer portal and built-in dunning reduce support workload and improve payment recovery without requiring additional tooling.

Cons:

• For organizations with extremely complex revenue recognition needs or bespoke compliance requirements, Billsby may require custom integration work or professional services to meet accounting policies. Enterprise customers should expect a longer onboarding and design phase.
• Payment gateway coverage and some advanced tax features rely on third-party integrations, which can add costs and configuration work. Companies with global tax complexity will often pair Billsby with specialist tax services.
• Larger enterprises accustomed to full-suite ERP or billing platforms (for instance, Zuora) may find Billsby’s scope narrower; those companies may prefer a larger vendor with bundled procurement, billing, and revenue management modules.

Billsby free trial

Billsby offers a sandbox and evaluation access intended for testing product fit and integration workflows. The free evaluation environment typically includes access to the API, a developer sandbox with test payment flows, and sample data to validate subscription lifecycle behaviors. This environment is useful for engineering teams to prototype integrations and for product managers to confirm that billing models can be implemented as required.

Proof-of-concept phases commonly exercise trial-to-paid conversion flows, coupon application, proration scenarios, and webhook-driven provisioning in the sandbox before moving to production. Finance teams use the trial to confirm invoice formats, tax handling, and export procedures for accounting reconciliation.

For production use, Billsby commonly requires an upgrade to a paid plan and configuration of a live payment gateway and tax integrations. During onboarding for paid plans, Billsby can provide migration tools and support to move customers and historical billing data from legacy systems.

Is billsby free

Yes, Billsby provides a free evaluation environment and a limited Free Plan. The free tier is intended for testing and small-scale evaluations, not for sustained production workloads. Businesses that need live payment collection, higher customer volumes, or advanced features should review the paid Starter and Professional plans.

Billsby API

Billsby's API is RESTful and designed for programmatic control over customers, subscriptions, invoices, payments, and usage records. The API returns JSON payloads, supports pagination for list endpoints, and exposes webhook endpoints for realtime events like invoice.created, payment.failed, and subscription.expired. These webhooks let systems respond immediately to billing changes and synchronize product entitlements.

Authentication typically uses API keys or token-based credentials scoped to environments (sandbox vs production). Common developer workflows include creating subscription objects via the API, recording usage for metered plans, and subscribing or canceling customers programmatically. The API also supports metadata fields so developers can attach internal identifiers and reconcile billing objects with CRM or ERP records.

SDKs and client libraries may be available for common languages (Node.js, Ruby, Python, PHP) and Billsby maintains developer documentation with sample requests, response examples, error handling guidance, and webhook signature validation. Developers should consult Billsby's API docs for rate limits, versioning policy, and best practices for secure key storage and event handling; see Billsby's API documentation for details.

10 Billsby alternatives

• Stripe Billing — a developer-focused billing and payments product that integrates tightly with Stripe Payments and offers broad payment method coverage and native tax and invoicing features.
• Chargebee — a subscription management platform with rich pricing and revenue recognition features, strong tax and invoicing controls, and out-of-the-box integrations for SaaS teams.
• Recurly — recurring billing and dunning platform focused on reducing churn and improving recovery rates with a flexible rule engine.
• Zuora — enterprise-grade subscription monetization platform with deep revenue recognition and ERP integrations for large companies.
• Paddle — commerce and billing platform focused on digital products with bundled payments, tax, and compliance handled by Paddle.
• Chargify — targeted at SaaS companies with sophisticated product and usage-based pricing support and built-in analytics.
• SaaSOptics — subscription revenue management with a focus on finance teams and GAAP/IFRS revenue recognition reporting.
• BillingPlatform — configurable billing engine for complex enterprise billing scenarios and convergent charging.
• Fusebill — subscription management with billing, taxes, and invoicing aimed at mid-market SaaS and service businesses.
• Braintree — payments platform with recurring billing capabilities when combined with a billing layer or custom logic.

Paid alternatives to Billsby

• Stripe Billing: Strong developer experience with native payment collection, tax, and reconciliation features. Best for teams already on Stripe or that want end-to-end payments and billing in one provider.

• Chargebee: Rich subscription lifecycle features, dunning automation, and revenue recognition tools. Chargebee is suitable when finance needs built-in compliance and reporting.

• Recurly: Focus on payment recovery, multiple gateway support, and subscription flexibility. Recurly can be a good fit for mid-market companies focused on retention.

• Zuora: Enterprise-grade capabilities for billing and revenue management with deep integrations to ERPs like NetSuite and SAP. Zuora suits large enterprises with complex billing needs.

• Paddle: Combined billing, payments, and tax service for digital sellers. Paddle takes on merchant-of-record responsibilities, simplifying tax and compliance for vendors.

Open source alternatives to Billsby

• Kill Bill: A mature open-source subscription billing platform designed for extensibility; requires self-hosting and engineering resources to run in production. Kill Bill is used by companies that prefer full control over billing behavior and integrations.

• Solidus: An open-source e-commerce platform (Ruby) that can be extended for subscription and recurring payments using plugins. Useful when subscription billing is part of a larger e-commerce stack.

• Apache OFBiz: Provides invoicing and accounting primitives that can be adapted for subscription billing with development effort. Best suited to teams that want an open-source ERP-style base to build on.

• ERPNext: Open-source ERP with invoicing and subscription-like features; suitable for small businesses that prefer an integrated open-source stack.

Frequently asked questions about Billsby

What is Billsby used for?

Billsby is used for subscription billing and recurring revenue management. Companies use it to create plans, manage trials, generate invoices, collect payments, and automate dunning and renewals. It is commonly deployed by SaaS vendors, membership organizations, and services that bill customers on a recurring basis.

Does Billsby integrate with accounting systems?

Yes, Billsby supports exports and integrations for accounting workflows. It provides invoice and payment export formats and connectors for common systems; many customers use Billsby alongside QuickBooks, Xero, or a custom ERP integration. For complex revenue recognition, Billsby data is frequently exported into finance systems for final reporting.

How much does Billsby cost per month?

Billsby starts at $99/month for the Starter plan when billed monthly. That tier includes core subscription functionality; higher tiers are available for advanced features and larger volumes.

Is there a free version of Billsby?

Yes, Billsby offers a free evaluation environment and a limited Free Plan. The free tier allows testing of features in a sandbox and is useful for proof-of-concept work, but production use typically requires a paid plan.

Can Billsby handle metered or usage-based billing?

Yes, Billsby supports metered and usage-based billing models. You can record usage events or usage aggregates via the API and have bills generated based on recorded usage thresholds or pricing rules. This is useful for API metering, bandwidth charges, or per-seat usage.

What payment gateways does Billsby support?

Billsby integrates with major payment processors via gateway connectors. Supported gateways typically include card and direct debit processors; the exact list may vary and merchants should confirm gateway availability for their region. Gateway configuration and reconciliation are handled through the Billsby admin and API.

How does Billsby handle failed payments and dunning?

Billsby includes configurable retry and dunning logic to recover failed payments. Administrators can define retry schedules, notification templates, and escalation rules; recovered payments update invoices and subscription status automatically. Dunning tools reduce manual workload for collections and improve recovery rates.

Is Billsby compliant with PCI and data security standards?

Billsby follows standard practices for payment security and works with PCI-compliant gateways. Cardholder data is typically tokenized through payment processors, and Billsby offers secure handling patterns for API keys and webhooks. Organizations with strict compliance needs should review Billsby's security documentation and discuss enterprise controls with the Billsby team.

Can I migrate from another billing system to Billsby?

Yes, Billsby supports migration from legacy billing systems with planning and tools. Migration involves exporting customers, subscriptions, invoices, and payment methods (when available) and reconciling balances and historical invoices. Billsby often assists with migration planning for paid plans to reduce data reconciliation effort.

How long does it take to implement Billsby?

Implementation time varies by complexity but typically ranges from days to months. A simple integration for a single SaaS product with standard plans can be completed in a few days to weeks, while enterprise implementations with tax services, multiple gateways, and complex revenue recognition can take several months. Planning for data migration, testing in sandbox, and webhook-driven provisioning are common parts of the timeline.

billsby careers

Billsby hires across engineering, product, support, and sales functions for teams that work on billing, payments, and developer experience. Common roles include backend engineers focused on API and integration logic, DevOps engineers for platform reliability, and customer success specialists who assist with onboarding and migrations. Positions and application details are available on Billsby's company careers page and LinkedIn postings.

Billsby places emphasis on product and engineering skills relevant to payments, security, and APIs. Candidates with experience in subscription billing, payment gateways, and data privacy controls are frequently prioritized. Smaller product companies tend to value cross-functional contributors who can work across product and engineering during onboarding projects.

For those interested in remote or distributed roles, Billsby’s hiring patterns often include flexible arrangements depending on the team and candidate location. Prospective applicants should review job descriptions for required technical skills and expected responsibilities.

billsby affiliate

Billsby may operate a partner or affiliate program for agencies, platform partners, or resellers that implement billing solutions for clients. Affiliate or partner arrangements typically cover referral commissions, integration partnerships, and co-sell agreements for enterprise implementations. Agencies that specialize in SaaS product launches or migrations commonly partner with billing platforms to offer bundled services.

Interested partners should contact Billsby's partnerships or sales team to discuss program details, partner tiers, and requirements. Partner programs often include onboarding materials, joint marketing assets, and technical references to accelerate client implementations.

Where to find billsby reviews

Reviews of Billsby can be found on software directory sites and review platforms where users share experiences about billing platforms, such as G2, Capterra, and Trustpilot. Peer reviews tend to highlight developer experience, API robustness, and the startup-to-mid-market fit. For enterprise-level feedback, look for case studies or references provided by Billsby during sales conversations.

Technical community discussions and developer forums also contain implementation notes and integration tips from teams that have migrated billing systems. For the most current user feedback and comparative reviews, search reviews that reference specific needs like metered billing, tax handling, or ERP integration.