Medstock

What is medstock

Medstock is a cloud-based procurement and inventory management platform focused on medical supplies, devices and consumables. It connects healthcare providers with multiple suppliers through a single ordering and catalog interface, and it maintains item-level inventory, lot and expiry tracking, and order history for clinical and materials teams. The system is built to reduce manual procurement work, improve order accuracy, and increase visibility into supply usage across departments and facilities.

Medstock is designed for hospitals, outpatient clinics, ambulatory surgery centers, group purchasing organizations (GPOs), and medical distributors who need real-time visibility into stock levels and a standardized ordering process. It supports catalog management, contract price enforcement, automated re-ordering rules, and integrations with electronic health records (EHRs) and enterprise resource planning (ERP) systems. The platform also supports multi-site configurations so regional health systems can centralize procurement policies while permitting local order fulfillment.

Operationally, Medstock combines a supplier marketplace with inventory control and analytics. Suppliers can publish catalog content, pricing, and lead times; procurement teams can consolidate orders and route approvals; inventory teams can reconcile receipts, manage expirations, and run cycle counts. Medstock aims to reduce stockouts and expired inventory while providing procurement teams with actionable data on consumption trends and supplier performance.

Medstock features

What does medstock do?

Medstock centralizes medical-supply procurement and inventory control in a single platform. Core functional areas include supplier catalog management, electronic purchase order creation, three-way matching (PO, packing slip, invoice), lot/serial and expiry tracking, and automated reorder rules based on consumption. It supports multi-site visibility so administrators can view inventory across facilities and set centralized policies such as contract pricing and approved suppliers.

The platform includes a configurable approval workflow engine that enforces purchasing limits and departmental budgets. Users can route orders for review based on dollar thresholds, item categories, or site-specific rules. Medstock also provides vendor performance dashboards with on-time delivery rates, claim/return tracking, and price deviation reports, enabling procurement teams to identify high-risk suppliers or opportunities to consolidate spend.

Medstock also offers catalog and contract management tools for both buyers and suppliers. Suppliers can upload standardized item master records with UDI, GTIN, NDC or manufacturer part numbers and attach SDS/MDS documentation. Buyers can enforce contract pricing and preferred-supplier lists, automatically applying negotiated rates at the point of order to avoid unauthorized purchases.

Other features include mobile receiving and inventory adjustments, barcode and RFID support for lot/serial tracking, audit trails for regulatory compliance, scheduled purchase forecasts (based on historical consumption), and built-in reporting templates for spend analytics, budget variance, and cost-per-case analysis. Medstock supports role-based permissions so clinical staff, inventory technicians, and procurement specialists see only the functions relevant to their role.

Medstock pricing

Medstock offers these pricing plans:

• Free Plan: $0/month with limited catalog access and read-only reporting for small clinics or evaluation use
• Starter: $29/month per user billed monthly or $279/year per user billed annually with core procurement and inventory features
• Professional: $59/month per user billed monthly or $579/year per user billed annually with advanced analytics, integrations, and multi-site management
• Enterprise: Custom pricing for large health systems with dedicated onboarding, SSO, advanced security and custom SLAs

Pricing frequently varies by number of facilities, number of SKUs managed, transaction volume, and integration requirements. Check Medstock's current pricing tiers for the latest rates and enterprise options.

How much is medstock per month

Medstock starts at $29/month per user when billed monthly for the Starter plan. That Starter plan covers basic procurement workflows, catalog access and simple inventory tracking. Monthly billing is commonly used by small clinics or pilot projects that need flexible short-term commitment.

For medium-sized facilities with multiple users and higher transaction volumes, the Professional plan at $59/month per user is the typical monthly choice; it unlocks integrations, advanced reporting and multi-site functionality. Enterprise deployments are quoted on a case-by-case basis and often include a minimum monthly platform fee plus per-user or per-transaction charges.

How much is medstock per year

Medstock costs $279/year per user for the Starter plan when billed annually. Annual billing typically includes a discount compared with month-to-month pricing and is the common option for hospitals and clinics that want predictable budgeting.

The Professional plan is $579/year per user with annual billing and includes the same advanced features at a lower effective monthly cost compared with monthly billing. Enterprise customers receive an annual contract with customized terms, implementation fees, and volume discounts on per-user or transaction fees.

How much is medstock in general

Medstock pricing ranges from $0 (free) to $59+/month per user. Small organizations or individual evaluators can use the Free Plan to test catalog and reporting features, while most clinical and procurement teams migrate to Starter or Professional tiers to access ordering, approvals, and integrations.

Total cost of ownership commonly includes platform subscription, implementation and data migration services, integrations (EHR/ERP), and optional support or managed-services fees. For larger systems, deployment and training fees and integration engineering for EHR or ERP connectors are material parts of the upfront cost.

What is medstock used for

Medstock is used primarily to manage healthcare procurement and inventory across single-site and multi-site organizations. Clinical teams use it to request and receive medical consumables and devices; materials management uses it to enforce purchasing policies, track inventory levels and manage returns; and finance teams use it for spend reconciliation and supplier invoice matching. The unified data model ensures consumption, order and invoice data can be analyzed together.

It is commonly used for use cases such as reducing stockouts for critical items (implantables, high-cost disposables), enforcing contract pricing to capture negotiated savings, consolidating supplier catalogs into a single searchable interface, and automating recurring purchase orders based on historical usage. Facilities also use Medstock to manage recalls and expirations by lot or serial number, which is important for product safety and regulatory reporting.

Secondary use cases include supply chain analytics and demand forecasting. Hospitals can run time-series forecasts to predict seasonal surges (for example, IV kits in pandemic periods), identify slow-moving stock to reduce wastage, and run unit-cost comparisons across suppliers to highlight sourcing opportunities. Multi-site operators use the platform to implement centralized purchasing while allowing local fulfillment flexibility.

Operational benefits extend to supply chain resilience: centralized supplier performance metrics help teams identify bottlenecks and alternative sources, while the platform's automated approvals and eProcurement capabilities reduce manual entry errors and accelerate order cycle times. These features support both clinical continuity and cost control initiatives.

Pros and cons of medstock

Pros:

• Centralized supplier catalogs and contract price enforcement reduce maverick spend and simplify ordering for clinicians. This streamlines purchasing workflows and strengthens control over negotiated rates.
• Built-in lot, serial and expiry tracking improves compliance and reduces expired inventory waste. That capability also speeds recall tracing and regulatory reporting when required.
• Multi-site visibility and consolidated analytics enable health systems to optimize inventory across facilities, balance stock between locations, and negotiate volume discounts with suppliers.
• Integration capabilities with EHRs, ERPs and financial systems reduce duplicate data entry and improve the accuracy of procurement-to-pay processes.

Cons:

• Implementation for large hospitals or integrated delivery networks can require significant configuration, data normalization and workflow alignment; initial setup and supplier onboarding are resource-intensive. That means a meaningful implementation timeline and upfront costs are common.
• Organizations with highly bespoke internal procurement rules or legacy ERPs may require custom connectors or middleware, adding integration complexity and potential cost. Enterprise-level integrations with major EHRs or ERPs often carry professional services fees.
• For extremely small clinics the platform’s full feature set may be more than required; low-volume users may prefer a simpler ordering interface with fewer configuration options. Smaller organizations should evaluate the Free Plan or Starter tier before committing to higher tiers.
• Supplier participation matters: the system benefits are reduced if critical suppliers do not publish accurate catalog content, pricing, or lead-time data. Supplier training and onboarding are necessary to realize full catalog benefits.

Medstock free trial

Medstock provides a time-limited trial and a Free Plan for small users to evaluate core capabilities before committing. The trial typically includes temporary elevated access to order creation, inventory updates, and core reporting features so procurement teams can simulate end-to-end workflows. Trials are useful to validate integrations, supplier connectivity and approval routing in a controlled environment.

The Free Plan is intended for evaluation or very small clinics and includes catalog browsing, limited transactional volume, and read-only analytics. It is not intended for high-volume procurement or multi-site operations but serves as an accessible way to understand the platform’s user interface, search and catalog functions.

During the trial period, Medstock typically provides onboarding documentation and optional walkthrough sessions with a solutions consultant to map common workflows and identify integration points. For Enterprise pilots, Medstock can scope a short proof-of-concept with a limited number of SKUs and one or two supplier connectors to demonstrate expected outcomes before full rollout.

Is medstock free

Yes, Medstock offers a Free Plan. The Free Plan provides limited catalog access and basic reporting for evaluation or very small practices. For full procurement automation, integrations and multi-site management, most organizations upgrade to Starter or Professional plans.

Medstock API

Medstock exposes a RESTful API and a set of pre-built connectors for common healthcare and enterprise systems. The API provides endpoints for catalog retrieval (items, pricing, metadata), purchase order creation and status, goods receipt confirmation, invoice submission and reconciliation, and inventory adjustments at location level. The API supports JSON payloads and standard HTTP verbs, which simplifies integration into middleware or native EHR/ERP connectors.

Authentication is handled with OAuth 2.0 for token-based access and supports role-based API keys for scoped permissions. Enterprise customers can use single sign-on (SSO) with SAML 2.0 or OIDC for administrative access. Rate limiting and usage tiers are applied based on subscription level; higher-tier plans typically receive higher API call volume limits and support for real-time webhooks.

Medstock’s developer documentation includes sample code, OpenAPI (Swagger) specifications, and sandbox credentials to test integrations without affecting production data. Common integration patterns include syncing product masters from the supplier catalogs, sending automated purchase orders from a clinician-facing requisition module, and pushing received items back into the EHR for charge capture. For advanced integrations, Medstock offers professional services to build connectors to major ERP systems like Oracle NetSuite, SAP and Microsoft Dynamics.

For API details and developer resources, see Medstock’s published API reference and developer portal.

10 Medstock alternatives

Paid alternatives to medstock

• SAP Ariba — Enterprise procurement suite with supplier network, contract management and deep ERP integration for global organizations; strong for complex sourcing and large supplier bases.
• Oracle NetSuite Procurement — Integrated procurement and inventory within a cloud ERP environment; recommended when procurement must be tightly coupled with financials and accounting flows.
• GHX (Global Healthcare Exchange) — Healthcare-specific supply chain network focused on supplier connectivity, charge capture, and catalog standardization across hospitals and distributors.
• Omnicell — Offers automated inventory solutions and pharmacy-focused inventory systems with device-level tracking and robotic dispensing integrations.
• Cardinal Health Supply Chain Solutions — Distributor-led procurement and inventory services with supplier consolidation and logistics support for hospitals.
• McKesson SupplyManager — Distributor-integrated procurement platform that couples product sourcing with logistics and contract pricing for large healthcare systems.

Open source alternatives to medstock

• OpenBoxes — Open-source inventory and supply chain management system used by healthcare facilities and NGOs; supports lot tracking, orders and stock transfers with a focus on low-resource environments.
• ERPNext — Open-source ERP that includes inventory, purchasing and accounting modules; adaptable to healthcare procurement workflows with configuration and customization.
• Odoo (Community Edition) — Open-source business suite with modular procurement and inventory features; requires configuration and optional paid modules for advanced manufacturing or multi-warehouse needs.
• Snipe-IT — Open-source asset management system better suited to fixed-asset tracking than consumables, but usable for limited inventory tracking scenarios with custom workflows.

Frequently asked questions about Medstock

What is Medstock used for?

Medstock is used for centralized procurement and inventory management of medical supplies. Healthcare organizations use it to manage supplier catalogs, place and approve purchase orders, track lot and expiry data, and analyze consumption across sites. It helps reduce stockouts, enforce contract pricing, and provide audit trails for regulatory compliance.

Does Medstock integrate with EHR systems?

Yes, Medstock supports integrations with common EHR platforms. The platform provides APIs and pre-built connectors to synchronize item masters, send received items for charge capture, and import inventory usage from clinical workflows. Integration scope is typically scoped during implementation and may require connector development for specific EHR versions.

How much does Medstock cost per user?

Medstock starts at $29/month per user for the Starter plan when billed monthly, with discounts for annual billing. Enterprise pricing varies and is quoted based on facilities, SKU volumes and integration requirements. Implementation and professional services are commonly additional to subscription fees.

Is there a free version of Medstock?

Yes, Medstock offers a Free Plan. The Free Plan includes limited catalog access and basic reporting for small clinics or evaluation purposes. Organizations that need procurement automation, integrations, or multi-site management typically upgrade to a paid plan.

Can Medstock handle lot and expiry tracking?

Yes, Medstock includes lot and expiry tracking capabilities. The platform supports barcode and RFID workflows for receiving and issuing, records lot/serial numbers on receipts and consumption, and can trigger alerts for upcoming expirations or recall actions. This functionality is important for implantables and regulated medical products.

What integrations does Medstock offer?

Medstock offers API-based integrations and pre-built connectors for ERPs, EHRs and supplier networks. Common integrations include EHR charge capture, ERP financial posting, and supplier catalog synchronization. Higher-tier plans include expanded API quotas and integration support from Medstock’s professional services team.

Does Medstock support mobile receiving?

Yes, Medstock supports mobile receiving and inventory adjustments. Mobile apps or browser-based mobile interfaces allow stockroom staff to scan barcodes, confirm receipts and perform cycle counts at the point of work. Offline receiving capabilities are available in certain deployment scenarios to support disconnected sites.

How secure is Medstock?

Medstock follows enterprise security practices and offers SSO, role-based access and encrypted data transport. The platform supports SAML/OIDC for single sign-on, enforces role-based permissions for segregation of duties, and uses TLS for data in transit. Enterprise plans include audit logs, SOC-type controls and contractual security provisions for regulated customers.

Can I import existing supplier catalogs into Medstock?

Yes, Medstock supports bulk catalog imports and data mapping tools. During onboarding, suppliers and buyers can upload CSV/XLSX files or use supplier connectors to publish product master data. Data-normalization services are available to clean and match SKUs, UDI/GTIN identifiers and pricing rules.

What training and support does Medstock provide?

Medstock provides onboarding, documentation and tiered support for customers. Paid plans include access to onboarding consultants, training sessions for procurement and inventory staff, and technical support SLAs. Enterprise customers commonly receive a dedicated customer success manager and custom training programs for users and suppliers.

**medstock careers

Medstock hires across product management, healthcare supply chain engineering, customer success and professional services. Roles often require domain knowledge in healthcare procurement, EHR/ERP integration experience, or software engineering skills focused on cloud platforms and data integration. Career pages typically list remote and hybrid opportunities for customer-facing consultants and technical roles.

Medstock’s career progression emphasizes cross-functional experience — employees are often rotated between implementation, product and support teams to accelerate domain expertise. For product and engineering roles, the company values experience with REST APIs, HL7/FHIR concepts (for EHR integrations), and familiarity with inventory or logistics systems.

Candidates should expect a multi-stage hiring process that may include technical assessments, case studies on procurement or inventory scenarios, and interviews with cross-functional stakeholders such as product owners and customer success managers. For open roles and application details, review Medstock’s official careers listings.

**medstock affiliate

Medstock operates an affiliate and partner program to extend supplier connectivity and systems integrators. The program is aimed at distributors, GPOs and systems integrators who resell Medstock services or build connectors for specific EHRs/ERPs. Partners receive access to developer resources, co-marketing materials and referral incentives based on deal flow.

Certified partners often participate in supplier onboarding, catalog normalization, and local implementation projects. The affiliate program includes partner training on Medstock’s platform functionality and a partner portal with deal registration, enablement documents and technical guides. Prospective partners can sign up for the partner program through the Medstock partner portal at Medstock’s partner program page.

**Where to find medstock reviews

User reviews for Medstock can be found on healthcare software review sites and SaaS marketplaces that cover procurement and supply-chain tools. Look for detailed reviews on vendor-focused platforms such as G2, Capterra and TrustRadius where users comment on ease of use, integration quality and supplier onboarding experience. Reviews on those sites typically include ratings for ease of deployment, support responsiveness and feature completeness.

You can also find case studies and customer testimonials on Medstock’s website that describe real-world deployments, integration partners and quantified outcomes such as reduced stockouts or lower inventory carrying costs. For independent perspectives, search for reviews with keywords like “Medstock procurement platform review” and compare multiple sources to get a balanced view.