Stampli

What is stampli.com

Stampli is an accounts payable (AP) automation platform designed to centralize invoice receipt, capture invoice data, manage approval workflows, and surface clear audit trails for finance teams. It focuses on reducing manual entry and exception handling by combining optical character recognition (OCR), machine learning, and a collaboration layer that attaches conversations directly to invoices.

Organizations use Stampli to replace email- and paper-based AP processes with a single system that captures invoices (PDF, email, scanned), extracts key fields, routes invoices to the right approvers, resolves exceptions through an activity trail, and integrates final approved invoices into ERP systems. The platform targets finance teams in mid-market and enterprise environments that process high invoice volumes and require auditability and internal controls.

Stampli emphasizes visibility for both AP specialists and approvers: accounts payable users see workflow and matching status, while approvers can comment, attach documents, and approve invoices without moving between multiple systems. This reduces cycle time for approvals and increases first-pass match rates.

Stampli features

Stampli combines capture, intelligence, and workflow features to automate core AP tasks. The platform typically includes:

• Invoice capture and ingestion: Multi-channel invoice intake via email, upload, scanning and vendor portals, with automatic indexing and routing.
• Document intelligence and OCR: Automated extraction of invoice fields (invoice number, vendor, amounts, dates, line items) with machine-learning models that improve over time.
• Workflow and approvals: Flexible routing rules, multi-step approvals, delegations, and escalation rules that align with internal control policies.
• AP collaboration layer: Invoice-centric comment threads and task assignments so vendors and internal stakeholders can communicate directly on the invoice record.
• Exception management and matching: Automatic PO matching, three-way match support, and exception queues for items that require human review.
• ERP integrations and posting: Native or connector-based integration to ERP systems to post approved invoices and maintain GL mapping, vendor records, and payment status.
• Audit trails and reporting: Complete historical records of approvals, edits, and attachments with configurable reporting for SLA, cycle times, and compliance.
• Vendor portal and payments support: Optional vendor-facing portals and integrations with AP payment networks or third-party payment providers.

These modules work together to reduce manual touchpoints, centralize documentation, and provide measurable KPIs such as invoice cycle time, exception rate, and approval latency.

What does stampli.com do?

Stampli automates the end-to-end accounts payable lifecycle. It ingests invoices, extracts critical data via OCR and ML, routes invoices through configurable approval workflows, resolves exceptions through inline collaboration, and posts the final approved invoice to the customer’s ERP. The system is organized around the invoice as the single source of truth so all decisions and communications are attached to the invoice record.

For AP teams, Stampli reduces data entry by pre-populating invoice fields and learning from corrections. For approvers, Stampli simplifies approvals with email-based approvals or a lightweight approval interface, reducing delays caused by missing context or attachments. For finance leadership, Stampli provides dashboards and exportable reports to monitor spend, measure process improvements, and support audit and compliance requirements.

Stampli also provides vendor management capabilities such as vendor self-service portals, invoice status visibility, and communication tools that reduce inbound status requests to AP staff.

Stampli pricing

Stampli primarily sells through sales-led, quote-based pricing rather than fixed public tiers. Typical engagements are priced based on invoice volume, number of approvers/users, integration complexity, and optional services (implementation, support, and advanced integrations). For budget planning and comparison, AP automation implementations commonly price in two ways: per-invoice processing fees or per-user/per-month tiers.

• Free Plan: $0/month — generally not available as a multi-user production plan; some vendors offer limited trial or pilot accounts for evaluation.
• Starter: $25/month per user (estimated) or $2.00–$5.00 per invoice (estimated) for small deployments; exact pricing requires a quote from Stampli.
• Professional: $40/month per user (estimated) or $1.25–$3.00 per invoice (estimated) for mid-sized organizations with ERP integrations and higher volume discounts.
• Enterprise: Custom pricing — negotiated pricing that bundles advanced security, SSO, dedicated support, and enterprise-grade integrations.

These figures are representative ranges used to estimate budgets; final rates depend on contract length, invoice volume, and the scope of implementation services. For accurate and up-to-date pricing, check Stampli's implementation and pricing options at Stampli's pricing and enterprise options: https://www.stampli.com/pricing.

How much is stampli.com per month

Stampli starts at approximately $25/month per user for small deployments when vendors or providers publish per-user pricing; many customers instead choose per-invoice pricing models or enterprise contracts. Monthly costs depend heavily on invoice volume and the level of post-implementation support required.

How much is stampli.com per year

Stampli costs roughly $300/year per user when using a per-user model at the low end, but most enterprise customers work from custom annual contracts that bundle licenses, onboarding, training, and integration services. Annual contracts frequently provide volume discounts for higher invoice counts.

How much is stampli.com in general

Stampli pricing ranges from small pilot options (effectively free or low monthly fees) to fully managed Enterprise contracts that can total tens of thousands annually depending on volume and services. Expect costs to scale with invoice volume, number of approvers, and integration complexity.

For current and precise numbers, view Stampli's pricing and implementation options at Stampli's pricing and enterprise options: https://www.stampli.com/pricing.

What is Stampli used for

Stampli is used to automate accounts payable functions — invoice capture, approval workflows, exception handling, and integration into ERP systems. Finance teams use it to shorten approval cycles, improve invoice matching accuracy, and centralize records for audit and compliance.

Typical use cases include PO and non-PO invoice processing, three-way matching for purchase orders, vendor invoice dispute resolution, tax and compliance reporting, and consolidated invoice data for analytics. The platform is used across finance, procurement, and operations teams that require clear visibility into the invoice lifecycle.

Departments that handle high invoice volumes, multiple approvers, or complex GL coding needs benefit from Stampli’s configurable workflows and learning-based extraction. Companies with distributed approvers or remote teams also use Stampli to provide a single place to review and approve invoices without paper or shared inboxes.

Pros and cons of Stampli

Stampli provides a strong feature set for AP automation but has trade-offs common to enterprise SaaS solutions.

Pros:

• Central invoice collaboration reduces clarification loops and speeds approvals.
• Machine learning-based capture reduces manual data entry and improves accuracy over time.
• Native and connector-based ERP integrations ensure approved invoices post cleanly into GL and AP subledgers.
• Strong audit trails and reporting help with compliance and month-end close.

Cons:

• Pricing is typically quote-based, which means longer procurement cycles and variable cost predictability for smaller organizations.
• Implementation and change management are required to maximize benefit; teams without dedicated change resources may see slower adoption.
• Some customers report needing additional customization for complex PO workflows or unusual ERP setups, which can increase implementation timelines and costs.

Overall, Stampli is well-suited to organizations seeking a purpose-built AP automation solution with a focus on collaboration and integration with core financial systems.

Stampli free trial

Stampli frequently offers pilot programs or trial evaluations to qualify fit before enterprise purchase. A trial typically allows AP teams to process a subset of invoices, test capture accuracy, and evaluate approval workflows and ERP integration readiness in a sandbox or limited-production environment.

Trials or pilots often include onboarding support, a short implementation window, and training for approvers so teams can validate ROI metrics such as reductions in approval time or manual touches. For availability and conditions of current trials, check Stampli's implementation and support resources at Stampli's implementation and support resources: https://www.stampli.com/support.

Is stampli.com free

No, Stampli is not generally free for production use. Companies usually purchase Stampli under a subscription or invoice-based contract; free evaluations or pilot programs may be available for short-term testing.

Stampli API

Stampli exposes API capabilities to support integration with ERPs, procurement systems, and third-party services. Typical API functionality includes invoice creation and retrieval, export of approved invoice data, webhook notifications for workflow events (approval, rejection, or matching status), and vendor record management.

API endpoints and developer resources allow IT teams to automate posting of approved invoices to backend ledgers, synchronize vendor master data, and trigger downstream processes such as payment runs. Webhooks can be used to notify downstream systems of status changes in real time, enabling tighter automation across procure-to-pay.

For details on endpoints, authentication, rate limits, and example integrations, consult Stampli's API documentation and developer guides at Stampli's API documentation and developer resources: https://www.stampli.com/developers.

10 Stampli alternatives

• Tipalti — Cloud AP automation with a strong emphasis on global payments and supplier payments orchestration.
• Coupa — Broader spend management suite that includes AP automation, procurement, and expense management for large enterprises.
• AvidXchange — AP automation and payments platform that focuses on invoice-to-pay workflows and payment networks.
• Basware — Global AP and e-invoicing provider with strong capabilities for complex procurement and compliance.
• Bill.com — Mid-market focused AP automation with integrated payments and simple workflows.
• SAP Concur — Part of SAP’s finance ecosystem, focusing on expense and invoice management for enterprise customers.
• Oracle NetSuite AP Automation — Native AP automation for NetSuite ERP customers.
• Yooz — Cloud AP automation with fast implementations and mid-market targeting.
• Kofax — Capture and process automation including invoice capture and workflow orchestration.
• MineralTree — Payment-focused AP automation with vendor payment orchestration and ERP integrations.

Paid alternatives to Stampli

• Tipalti — Integrated invoice processing and global payment capabilities designed for high-volume payables and multinational suppliers.
• Coupa — Offers AP automation as part of a comprehensive business spend management platform; strong analytics and supplier management.
• AvidXchange — Specializes in invoice automation and payment processing for businesses that need vendor payment networks.
• Basware — Enterprise-level e-invoicing and AP automation with advanced compliance for international trading partners.
• Bill.com — Easy-to-deploy AP automation targeting small and mid-sized businesses with invoicing and payment features.

Open source alternatives to Stampli

• Odoo — Open source ERP with invoice and accounting modules that can be extended for AP automation.
• ERPNext — Open source ERP that includes accounting and AP modules suitable for small to mid-sized organizations.
• InvoicePlane — Self-hosted invoice management system that can be adapted for basic AP workflows.
• Dolibarr — Open source ERP/CRM with invoicing and purchase modules that can support simple AP processes.
• Tryton — Modular open source ERP with accounting modules that can be used to build AP pipelines.

Frequently asked questions about Stampli

What is Stampli used for?

Stampli is used for automating accounts payable processes including invoice capture, approval workflows, exception resolution, and posting to ERP systems. It centralizes invoice-related communication and creates auditable records of approvals and edits.

Does Stampli integrate with my ERP?

Yes, Stampli supports ERP integrations via native connectors and API/webhook-based integrations for systems like NetSuite, Oracle, SAP, and Microsoft Dynamics. Integration depth varies by ERP and should be validated during procurement and implementation.

How much does Stampli cost per user?

Stampli typically starts at roughly $25/month per user in representative per-user pricing models, but most customers receive custom quotes based on invoice volume and integration needs. Enterprise pricing is often negotiated and can include volume discounts and bundled services.

Is there a free trial for Stampli?

Yes, Stampli commonly offers pilot or trial evaluations for potential customers, allowing finance teams to test capture accuracy, workflows, and integration readiness in a controlled environment before committing to a full contract.

Can Stampli read line-item details on invoices?

Yes, Stampli's capture engine can extract line-item details for many invoices, though extraction accuracy depends on invoice formatting and vendor variability. The machine learning model improves extraction over time as users verify and correct fields.

Does Stampli handle PO matching?

Yes, Stampli supports PO matching and three-way matching to help automate validation and flag exceptions when quantities, prices, or totals diverge from PO or receipt records.

How long does it take to implement Stampli?

Implementation timelines vary but often range from a few weeks to several months depending on ERP complexity, volume of historical data migration, and the number of custom workflows. A pilot can be set up quickly, while full production rollouts with integrations take longer.

Is Stampli secure and compliant?

Yes, Stampli provides enterprise-grade security features such as role-based access, single sign-on (SSO), encryption in transit and rest, and audit logging. Specific compliance certifications and contractual clauses should be validated with Stampli for regulated industries.

Can vendors submit invoices directly to Stampli?

Yes, Stampli supports vendor portals and multiple intake channels including email submission, vendor portal uploads, and electronic invoicing, which reduces the need for AP to re-key vendor-submitted invoices.

Does Stampli have an open API for integrations?

Yes, Stampli exposes APIs and webhooks for integration with ERPs, procurement systems, and reporting tools. The API supports invoice creation, status queries, and event notifications to enable automated downstream processing.

Stampli careers

Stampli hires across product, engineering, customer success, sales, and implementation teams to support growing enterprise customers. Careers typically emphasize experience in SaaS, finance automation, integrations, and customer-facing roles that support complex implementations.

For current openings and hiring practices, check Stampli's careers and hiring information at Stampli's careers page: https://www.stampli.com/careers.

Stampli affiliate

Stampli occasionally works with partners, resellers, and channel affiliates to deliver solutions to customers with specific ERP or vertical requirements. Affiliate or partner programs often provide implementation training, co-selling support, and integration expertise.

Contact Stampli's partner team for current affiliate program details and partner requirements at Stampli's partner and channel program: https://www.stampli.com/partners.

Where to find Stampli reviews

Third-party review sites such as G2, Capterra, and Gartner Peer Insights host user reviews for Stampli that cover customer satisfaction, implementation experiences, feature comparisons, and ROI anecdotes. For vendor-provided case studies and customer references, review Stampli's customer stories and case studies at Stampli's customer success resources: https://www.stampli.com/customers.