Billbooks

What is billbooks

Billbooks is a cloud invoicing and billing platform designed for small and medium-sized businesses in India. It focuses on creating GST-compliant invoices, managing customer ledgers, tracking inventory, and simplifying tax filing workflows. The product targets business owners, accountants, and field sales teams that need a lightweight, mobile-friendly billing tool that integrates with Indian tax requirements.

The platform is accessible from web browsers and mobile apps, which makes it suitable for teams that issue bills at the point of sale, on customer sites, or remotely. Billbooks stores customer and product masters, supports multiple bill formats, and includes features aimed at reducing manual data entry such as reusable templates, import/export tools, and QR code-compatible invoice formats.

Billbooks emphasizes compliance and operational speed: invoices include taxable value breakdowns, GST rate selection, HSN/SAC codes, and support for reverse charge and export documentation. It also provides reporting and reconciliation utilities that help simplify monthly GST return preparation and basic accounting reconciliation.

Billbooks features

Billbooks collects a standard set of features expected from an invoicing and billing product aimed at India-based businesses, organized around invoicing, inventory, compliance, and integrations.

Key billing and invoicing capabilities include template-driven invoice creation, digital invoice sharing by email/WhatsApp, automatic invoice numbering, support for multiple invoice types (tax invoices, credit/debit notes, proforma invoices), and the ability to attach images or supporting documents to bills. Invoices can include GST breakup, HSN/SAC codes, and place-of-supply selection.

Inventory features cover product masters, stock tracking by SKU, low-stock alerts, batch and expiry tracking (where applicable), and basic stock valuation reports. Billing entries can be linked to inventory to reduce stock automatically when invoices are issued, enabling a straightforward sales-to-stock workflow.

Operational and team features include role-based access controls, multi-user accounts, salesperson tracking, price lists and discounts, and configurable invoice fields. Billbooks also offers mobile apps that allow offline bill creation with later syncing, which is useful for field sales representatives with intermittent connectivity.

What does billbooks do?

Billbooks enables businesses to create, send, and maintain GST-compliant invoices quickly. Users can generate tax invoices, receive payments, and maintain customer ledgers without heavy accounting setup. This reduces the time typically spent on paper invoices or manual Excel templates.

The tool consolidates billing data into reports that help businesses monitor receivables, understand sales by product or customer, and prepare summary data for GST returns. These reports typically include day-wise sales, tax liability breakdowns, and receivable aging reports that are useful for month-end reconciliation.

Billbooks also supports integrations and export formats that make it possible to share billing data with accountants or transfer transaction summaries to accounting software. This reduces duplicate data entry and makes collaboration with external tax professionals more efficient.

Billbooks pricing

Billbooks offers these pricing plans:

• Free Plan: ₹0/month with basic invoicing and limited users
• Starter: ₹199/month billed monthly or ₹1,788/year billed annually (equivalent to ₹149/month when billed annually)
• Professional: ₹499/month billed monthly or ₹4,788/year billed annually (equivalent to ₹399/month when billed annually)
• Enterprise: Custom pricing — contact sales for volume discounts, custom integrations, and SLAs

The published plans typically differ by the number of users, the number of invoices per month, access to inventory features, GST return reporting exports, and priority support. The Free Plan is intended for sole proprietors or micro businesses that need occasional invoices; Starter expands invoice limits and includes product masters; Professional unlocks inventory tracking, multi-user access, and GST summary exports; Enterprise adds bespoke integration and dedicated support.

Check Billbooks' current pricing plans at https://www.billbooks.in/pricing for the latest rates and enterprise options. Annual billing often reduces the effective monthly cost; organizations with predictable billing volumes should compare monthly vs annual totals and evaluate the invoice caps, user limits, and add-on fees (for SMS/WhatsApp notifications or e-way bill generation) before committing.

Billing terms generally include automatic renewal, a trial period for paid tiers, and the option to upgrade or downgrade plans. For large customers, Billbooks offers custom SLA terms, on-premise connector options, and API usage packages as part of the Enterprise negotiations.

How much is billbooks per month

Billbooks starts at ₹0/month for the Free Plan, which is suitable for very small users with low invoice volume. The most common small-business tier starts at ₹199/month when billed monthly for the Starter plan.

Moving to the Professional tier typically increases the monthly cost to ₹499/month, which includes inventory controls, multi-user access, and expanded reporting. Enterprise pricing varies and is quoted based on usage and integration needs.

Monthly billing is flexible but can be more expensive over a year than annual billing; many businesses save by choosing annual plans when available. Check Billbooks' billing options on their official pricing overview to see current monthly plan promotions.

How much is billbooks per year

Billbooks costs ₹1,788/year for the Starter plan when billed annually (equivalent to ₹149/month), and ₹4,788/year for the Professional plan when billed annually (equivalent to ₹399/month). Enterprise plans are priced on request and billed according to contract terms.

Annual billing commonly includes a discount compared to the monthly rate and may add benefits such as waived setup or reduced fees for SMS/notification credits. Organizations that issue a predictable number of invoices annually should calculate total invoice volume against plan caps to determine whether annual billing provides cost advantages.

For businesses with seasonal billing or uncertainty about long-term needs, monthly billing remains an option, but teams should factor in administrative overhead for switching plans mid-year.

How much is billbooks in general

Billbooks pricing ranges from ₹0 (free) to ₹499+/month depending on features and user counts. Small sole proprietors often remain on the Free Plan or Starter, while growing businesses that need inventory management, multi-user access, and e-way bill generation typically select Professional or Enterprise tiers.

Total cost of ownership should include add-on charges such as SMS/WhatsApp notification credits, additional user licenses beyond plan caps, e-way bill integrations (if charged separately), and any professional services for onboarding or custom integrations. Budgeting for an accounting or bookkeeping integration and occasional exports to an external ERP should also be considered.

Most businesses evaluate the break-even point by comparing manual billing labor costs and error rates against the monthly subscription and integration costs. For many small firms, the productivity gains and compliance consistency justify the subscription fees even at the Professional tier.

What is billbooks used for

Billbooks is used primarily for generating GST-compliant invoices and managing sales records. Typical daily use cases include creating invoices at point-of-sale or on customer premises, sending digital copies to customers, and recording payments against invoices to maintain accurate receivables.

Beyond day-to-day billing, Billbooks is used to maintain product catalogs and monitor stock levels, which is helpful for businesses that have a limited SKU set and need lightweight inventory controls without a full ERP. The platform's reporting is used to produce sales summaries for GST filing, reconcile receipts, and produce customer statements.

Accounting teams and external tax preparers use Billbooks as a source system for sales transactions. Exports and API integrations allow data to be moved into accounting packages for ledger posting and for reconciling bank payments against invoices, making it useful as the operational billing source even if advanced accounting occurs elsewhere.

Pros and cons of billbooks

Billbooks offers a focused feature set tailored to Indian tax rules, which makes it straightforward for businesses that need fast, compliant invoices. Advantages include quick invoice creation, mobile apps for field billing, GST-aware templates, and clear reporting for sales and tax liability.

However, because Billbooks is designed as a lightweight billing and invoicing product, it may lack deep accounting automation and sophisticated multi-warehouse inventory features found in full ERP systems. Businesses with complex manufacturing, multi-entity consolidation, or advanced inventory requirements might find the capabilities limited without additional integrations.

Other strengths include the mobile-first experience and low barrier to entry; onboarding is typically fast and can be handled by non-technical staff. On the flip side, organizations seeking advanced customization, highly specific invoice layouts, or complex workflow automation may need the Enterprise plan or custom development.

When evaluating Billbooks versus alternatives, weigh the trade-offs between focused billing functionality and broader finance or ERP platforms. For many SMEs, Billbooks hits a practical sweet spot between cost and capability.

Billbooks free trial

Billbooks typically offers a free tier and a time-limited trial for paid tiers so users can evaluate the product before committing. The Free Plan allows basic invoice creation and limited features, which is sufficient for sole proprietors and micro businesses to assess compatibility with daily workflows.

Paid-trial periods (for Starter or Professional) usually provide access to key features such as inventory tracking, GST summary reports, and multi-user access so decision-makers can validate integrations, invoice templates, and reporting outputs. Trials often include sample data or allow importing a small dataset to simulate real operations.

To start a trial or compare plan features, view Billbooks' trial and plan details on their official site at https://www.billbooks.in/pricing. When testing, verify export formats, API access (if needed), and mobile app behavior to ensure the platform meets your operational needs before scaling.

Is billbooks free

Yes, Billbooks offers a free plan that lets small users create basic GST-compliant invoices, maintain a small product catalog, and access core billing features without monthly fees. The free plan is intended for micro businesses, freelancers, and sole proprietors with low invoice volume.

The free tier typically includes limited users and invoice counts per month; businesses that exceed those limits or require inventory automation and multi-user collaboration should upgrade to Starter or Professional. Upgrades unlock additional features like bulk import/export, advanced reports, and higher invoice caps.

For organizations that only issue occasional invoices, the free plan can be a permanent option; for growing teams, the paid tiers provide measurable operational benefits that justify the subscription.

Billbooks API

Billbooks provides a RESTful API that allows syncing invoices, customers, products, and payments with external systems. The API supports standard CRUD operations on core objects (invoices, customers, items) and includes endpoints for downloading invoice PDFs programmatically, creating e-invoice/e-way bill requests (where supported), and querying transaction histories.

Authentication is typically token-based (API key or OAuth-style access tokens depending on plan), and rate limits are applied based on subscription level. Developers can use the API to automate invoice creation from a point-of-sale system, push sales transactions to an accounting backend, or synchronize stock levels across multiple channels.

The API also supports webhooks to notify external systems about important events such as invoice creation, payment receipt, or stock level alerts. For details, developers should consult the Billbooks developer documentation at https://www.billbooks.in/api or contact support for Enterprise-level API SLAs and higher throughput plans.

Common integrations enabled via the API include payment gateways (for auto-recording receipts), CRM systems (to link customers and payment histories), e-commerce platforms (for order-to-invoice automation), and accounting software (for general ledger posting and reconciliation).

10 Billbooks alternatives

• Tally — Desktop-first accounting and invoicing with deep GST features for Indian businesses
• Zoho Books — Cloud accounting and invoicing with auto GST filing and bank reconciliation
• QuickBooks — Global cloud accounting with invoicing and robust integrations
• ClearTax — GST filing and invoicing tools with tax compliance features
• Marg ERP — Inventory and billing with multi-branch support aimed at retail and distribution
• Busy — Accounting and billing solution for SMEs with inventory and taxation features
• Square Invoices — Simple invoicing with payments and basic inventory (global focus)
• RazorpayX — Payments-first platform with invoicing and reconciliation features
• FreshBooks — Service-based invoicing and time tracking for small businesses
• Wave — Free invoicing and accounting for small businesses (emerging markets)

Paid alternatives to billbooks

• Tally: A mature desktop and cloud hybrid with extensive GST features, inventory, payroll, and statutory reports; better for companies needing deep accounting ledgers and multi-branch operations.

• Zoho Books: Offers end-to-end accounting, GST-ready invoices, automated bank feeds, and multi-currency support; integrates tightly with the Zoho suite for CRM and HR.

• QuickBooks: Provides scalable accounting, invoicing, payroll, and strong third-party integrations; suited for firms that want a global product with local tax customizations via partners.

• Marg ERP: Focused on retail and distribution with multi-warehouse inventory, barcode scanning, and billing; useful for businesses with larger SKU counts and physical stores.

• Busy: Desktop and cloud solutions for SMEs offering invoicing, inventory, and statutory compliance; geared toward users looking for a traditional accounting interface.

Open source alternatives to billbooks

• Odoo: Open source ERP with invoicing, inventory, and accounting modules; highly extensible but requires hosting and configuration.

• ERPNext: Open source ERP with full accounting, stock, and invoicing features; suitable for companies that want a self-hosted, customizable system.

• Invoice Ninja: Open source invoicing and billing platform that can be self-hosted; good for freelancers and small teams who want control over hosting and customization.

• Dolibarr: Modular open source ERP and CRM with billing and stock modules; lightweight and easy to set up for small companies.

Frequently asked questions about Billbooks

What is Billbooks used for?

Billbooks is used for creating GST-compliant invoices and managing basic billing operations. Businesses use it to issue tax invoices, maintain customer ledgers, track payments, and generate sales and tax summary reports that simplify GST return preparation.

Does Billbooks integrate with accounting software?

Yes, Billbooks supports integrations and exports for accounting systems. Data can be exported in common formats (CSV/Excel) and transferred via API to accounting packages; Enterprise customers often get assisted integrations for ledger posting.

How much does Billbooks cost per month?

Billbooks starts at ₹0/month for the Free Plan, with the Starter plan commonly priced at ₹199/month and the Professional plan at ₹499/month when billed monthly. Enterprise pricing is custom.

Can I generate e-way bills from Billbooks?

Yes, Billbooks can help generate e-way bills through integrated or exportable workflows. Where applicable, the platform supports e-way bill generation or provides exports that match e-way bill requirements for uploading to the government portal.

Does Billbooks have a mobile app?

Yes, Billbooks provides mobile applications for on-the-go billing. Mobile apps support invoice creation, customer lookup, and offline entry with later synchronization to the cloud.

Is Billbooks GST-compliant?

Yes, Billbooks is designed for GST compliance in India. Invoices include GST split-ups, HSN/SAC codes, and place-of-supply fields; reports facilitate GST return preparation and reconciliations.

Can multiple users work in Billbooks at the same time?

Yes, Billbooks allows multi-user accounts on paid tiers. Role-based access control helps define who can create invoices, modify product masters, or manage reports; the number of users depends on the selected plan.

How secure is data in Billbooks?

Billbooks uses cloud security best practices to protect billing data. Typical measures include HTTPS transport, credential-based access controls, and data backups; Enterprise customers can request enhanced SLAs and security options.

Can I import my existing invoices into Billbooks?

Yes, Billbooks supports bulk import of customers, products, and invoices. CSV/Excel import templates are provided to map existing data into the system, which reduces manual migration effort.

Does Billbooks offer API access?

Yes, Billbooks offers a REST API and webhook support for automation. The API covers core objects like invoices, customers, and products and enables integrations with payment gateways, CRMs, and accounting systems; detailed developer docs are available on their site.

billbooks careers

Billbooks hires across product, engineering, sales, and customer support roles focused on building billing and GST-compliance solutions. Engineering roles typically involve backend API development, mobile app maintenance, and integrations with Indian tax systems; product teams work on user experience for invoicing and reporting.

Candidates often require familiarity with cloud architectures, REST APIs, and Indian GST workflows. For current openings and recruitment processes, check Billbooks' careers information at https://www.billbooks.in/careers or contact their HR team directly for application details.

Billbooks also offers internships and junior roles in customer success, where new hires learn product onboarding, troubleshooting, and client-facing documentation practices. Employee testimonials and role descriptions on their careers page provide practical insight into day-to-day responsibilities.

billbooks affiliate

Billbooks runs partner and referral programs for accountants, bookkeepers, and resellers who introduce new customers. Affiliate arrangements typically provide commission or recurring revenue share for referrals that convert to paid plans, and resellers may receive training and marketing assets to support local sales.

To join the affiliate program, potential partners should review partner terms and sign up via the Billbooks partner page or contact partnerships at the official website. Enterprise partners can negotiate custom reseller agreements and co-branded deployment options.

Where to find billbooks reviews

User reviews and ratings for Billbooks can be found on software comparison sites and marketplace listings that cover Indian billing and accounting tools. Look for reviews that discuss invoicing workflow, GST reporting accuracy, mobile app usability, and customer support responsiveness.

For direct testimonials and case studies, view Billbooks' customer stories and feature highlights on their official site at https://www.billbooks.in. Independent review platforms and community forums for small businesses and accountants also provide real-world feedback on implementation experiences and reliability.