Billingorchard

What is BillingOrchard

BillingOrchard is a web-based invoicing and electronic billing platform geared toward service businesses, professional firms, and organizations that need integrated time tracking and online payment collection. The product combines recurring billing, dynamic HTML invoices, a client-facing portal, and built-in payment acceptance to reduce manual accounts-receivable work. It is positioned as a complete receivables tool rather than only an invoicing template or a payment gateway.

The software supports recurring schedules, automated overdue notifications, late fee rules, and conversion of logged time into billable invoices. It also includes a customer portal where clients can view invoice history, update payment methods, and complete transactions. Administrators can assign dynamic permissions to staff and contractors so time entries and invoice creation can be delegated and approved.

For teams that need to reconcile payments quickly, BillingOrchard includes integrated payment processing for credit cards and ACH/eCheck payments, with settlement timelines designed to reduce days-to-funds. The platform also provides reporting dashboards that reflect recurring revenue and projected cash flow, supporting short-term forecasting and operational planning.

BillingOrchard features

BillingOrchard provides a comprehensive feature set focused on accounts receivable, payments, and billable time. The feature list emphasizes automation for recurring revenue, client self-service, and conversion of time entries into invoices.

Key functional areas include:

• Recurring invoice scheduling and automation
• Dynamic HTML online invoices that render without attachments
• Integrated payment collection (credit card and eCheck/ACH)
• Client-facing portal for account and payment management
• Time tracking with conversion to billable invoices
• Automated notifications for past due invoices and late fees
• Role-based permissions for staff and contractors
• Cash-flow and recurring revenue reporting dashboards

What does BillingOrchard do?

BillingOrchard automates the billing lifecycle from time entry to payment reconciliation. Users can schedule recurring invoices, log billable hours, and convert approved time entries into invoices without exporting to spreadsheets. The system updates the customer record, posts invoices to the client portal, and can present a built-in Pay Now button for immediate payment.

The platform reduces manual steps in A/R management by supporting automated reminders for upcoming or overdue invoices, automatic calculation and application of late fees when configured, and scheduled recurring billing for retainer or subscription models. For businesses that invoice on hourly work, it offers a time-to-invoice path where employees or contractors log hours and managers approve and bill those hours with minimal data entry.

BillingOrchard's client portal is designed to let customers self-serve: view historical invoices and payments, update billing information and payment methods, and communicate about specific billing items. Consolidating these functions in a portal aims to reduce invoice queries and speed cash collection.

BillingOrchard pricing

BillingOrchard offers flexible pricing tailored to different business needs, from individual users to enterprise teams. Their pricing structure typically includes monthly and annual billing options with discounts for yearly commitments. For detailed pricing information, see BillingOrchard's current pricing plans.

Typical pricing structure and plan naming conventions for invoicing platforms like BillingOrchard include a range of tiers such as Starter, Professional, and Enterprise, and sometimes a Free Plan for very small or trial use. Each tier commonly varies by the number of clients, users, available features (for example API access, advanced reporting, and SSO), and available payment processing rates. BillingOrchard is likely to offer add-ons such as custom website design or premium onboarding services as separate charges.

When comparing monthly and annual billing, SaaS vendors in this category often provide a 10–20% discount for annual commitments; businesses that expect steady recurring revenue should evaluate annual billing to reduce per-month costs. Merchant processing fees (for credit card and ACH) and any per-transaction fees charged by BillingOrchard's payment partners are separate from subscription costs and should be reviewed before implementation.

Visit their official pricing page for the most current information.

How much is BillingOrchard per month

BillingOrchard offers competitive pricing plans designed for different team sizes and billing models, with monthly and annual options. Monthly plan costs depend on the feature set selected—basic invoicing and limited users will be less expensive than plans that include API access, multi‑user time tracking, and advanced reporting. For precise monthly rates and any promotional discounts, consult BillingOrchard's current pricing plans.

How much is BillingOrchard per year

BillingOrchard offers annual billing options that typically include discounts compared with month-to-month subscriptions. Annual plans generally reduce the effective monthly cost by a moderate percentage (commonly 10–20% in the industry). For exact annual prices, multi-year offers, and savings percentages, check BillingOrchard's current pricing plans.

How much is BillingOrchard in general

BillingOrchard pricing ranges from entry-level subscription tiers for single users up to enterprise-level packages. Pricing varies by user seats, the number of clients, included features (such as API and advanced reporting), and whether you include optional services like custom website design. Transaction processing fees for credit cards and ACH are typically charged separately and should be factored into total cost of ownership.

Visit their official pricing page for the most current information.

What is BillingOrchard used for

BillingOrchard is used primarily to manage invoicing, collect payments online, and track billable time for service-oriented organizations. Typical use cases include professional services firms billing hourly work, subscription-based services needing recurring invoices, and accounting teams that want to automate accounts receivable processes.

Typical workflows supported by the platform:

• Create and schedule recurring invoices for retainers or subscriptions
• Convert approved timesheets into client invoices
• Send dynamic HTML invoices with an embedded payment action
• Automate overdue notices and late-fee application
• Provide a client portal for payment, history review, and self-service updates

Organizations choose BillingOrchard when they need an integrated approach to time capture and billing, want to reduce manual reconciliation, or require a customer-facing portal to minimize billing inquiries. The platform also helps finance teams forecast near-term cash flow based on scheduled recurring revenue.

Pros and cons of BillingOrchard

Pros:

• Centralizes invoicing, time tracking, and payment acceptance in a single system, reducing context switching.
• Provides client self-service via a portal that can lower A/R inquiry volume and improve payment turnaround.
• Supports recurring billing schedules and automated notifications, which reduces repetitive manual invoicing work.
• Integrated payment processing (credit card and eCheck/ACH) that posts reconciled payments directly to invoices.

Cons:

• SaaS subscription plus transaction fees add to ongoing costs, which can be material for high-volume processors.
• Customization for large enterprises or complex billing models may require professional services or add-ons.
• Migration from existing accounting or ERP systems may require planning and potential manual cleanup of historical data.

Deciding factors for prospective buyers include existing payment volumes, the need for time-to-invoice workflows, regulatory or data residency requirements, and whether an integrated client portal aligns with their customer experience strategy.

BillingOrchard free trial

Many vendors in the online billing and invoicing space offer trial periods so prospective customers can test the core features—recurring invoicing, payment collection, and time tracking—before committing. BillingOrchard typically provides a demo or trial period to evaluate the product in a live environment, including the client portal and payment flows.

During the trial, businesses should validate key scenarios: creating recurring invoices, converting timesheet entries to invoices, processing a test payment (understanding sandbox vs. live gateway behavior), and exporting or integrating invoice data with accounting systems. Trials are also an opportunity to test user permissions and the approval workflow for time entries and invoices.

To confirm trial duration, available features during the trial, and any trial-related restrictions, consult BillingOrchard's official resources and request a product demonstration if needed. Visit BillingOrchard's current pricing plans to see trial and onboarding options.

Is BillingOrchard free

No, BillingOrchard does not provide a permanently free plan. The product is offered as a paid subscription with optional trial or demo access to evaluate features before purchase. Transaction and merchant fees for payment processing are separate and should be included in cost calculations.

BillingOrchard API

BillingOrchard provides programmatic access through an API for teams that need to integrate billing data with third-party systems such as accounting packages, CRMs, or custom back-office applications. API capabilities typically include creating and retrieving invoices, posting payments, managing customers, and reading time entries.

API access is useful for automating bulk operations—like pushing approved timesheet data into a billing workflow or syncing invoice status with a CRM for account management. Developers should look for documentation on authentication (API keys or OAuth), rate limits, payload formats (JSON), and available SDKs or example code.

For enterprise integrations, evaluate whether the API supports webhooks for real-time event notifications (invoice paid, payment failed, subscription renewed), as this reduces polling and improves integration responsiveness. Check BillingOrchard's API documentation for endpoints, usage examples, and authentication details.

10 BillingOrchard alternatives

Paid alternatives to BillingOrchard

• QuickBooks Online — Comprehensive accounting and invoicing with strong bank feeds, payroll integrations, and robust reporting. Suited for companies that want bookkeeping and billing in the same platform.
• FreshBooks — Invoicing-focused SaaS with built-in time tracking, expense capture, and client portal features. Popular with freelancers and small professional services firms.
• Xero — Cloud accounting with invoicing, bank reconciliation, and extensive third-party integrations; good for businesses that want accounting-first workflows.
• Chargebee — Subscription billing and revenue operations platform that handles complex usage-based and recurring billing scenarios for SaaS and subscription businesses.
• Zoho Invoice — Cost-effective invoicing and time tracking solution that integrates with the Zoho suite for CRM and accounting; strong for small teams on a budget.
• Wave — Free-to-start invoicing and accounting tools with paid payment processing; practical for very small businesses that want a low-cost entry point.
• Stripe Billing — Developer-friendly recurring billing and invoicing built on Stripe’s payments platform; offers deep customization for modern online businesses.

Open source alternatives to BillingOrchard

• InvoicePlane — Self-hosted invoicing and billing application that supports invoices, quotes, and client management; suitable for teams that prefer full control and no recurring SaaS fees.
• ERPNext — Open source ERP with integrated accounting, invoicing, time tracking, and CRM; well suited to organizations that want a single open source system to manage finance and operations.
• Dolibarr — Modular open source ERP/CRM with invoicing, payments, and project/time tracking modules; flexible for small to mid-size organizations.
• Kill Bill — Open source billing and subscription platform targeted at enterprises and developers that need a highly extensible billing engine.
• FOSSBilling — Community-driven billing and client management system aimed at web hosts and service providers who want a self-hosted billing panel.

Frequently asked questions about BillingOrchard

What is BillingOrchard used for?

BillingOrchard is used for invoicing, electronic billing, time tracking, and online payment collection. Businesses use it to schedule recurring invoices, convert billable hours into invoices, and provide a client portal for payments and billing history. It is particularly useful for service providers and accounting teams that need integrated A/R workflows.

How does BillingOrchard handle recurring invoices?

BillingOrchard supports configurable recurring invoice schedules and automated notifications. You can set custom billing frequencies, apply automatic late fees, and have the system email or post invoices to the client portal on the defined schedule. The recurring engine also updates cash-flow forecasts based on active schedules.

Does BillingOrchard accept credit card and eCheck payments?

Yes, BillingOrchard processes credit cards and eCheck/ACH transactions within invoices. The platform integrates payment acceptance directly into the invoice view with Pay Now buttons so customers can complete transactions without attachments or downloads. Settlement timing and processing fees depend on the payment partner and chosen gateway.

Can BillingOrchard track billable time and convert it to invoices?

Yes, BillingOrchard includes time tracking and time-to-invoice workflows. Employees or contractors can log billable hours, supervisors can approve entries, and approved time can be converted into line items on invoices to speed billing for hourly work.

Is there a free version of BillingOrchard?

No, BillingOrchard is a paid subscription product rather than a permanently free service. Prospective customers can typically request a trial or product demo to evaluate features before purchasing. Transaction fees for payment processing are additional and should be considered when budgeting.

Does BillingOrchard have an API for integrations?

Yes, BillingOrchard provides API access for programmatic integrations. The API enables creating invoices, posting payments, managing customers, and reading time entries; look for documentation that covers authentication, rate limits, and webhook support for event-driven syncs.

How secure is BillingOrchard with payment data?

BillingOrchard uses standard security practices for payment and account data. Payment processing typically leverages PCI-compliant gateways and encryption for data in transit, and the platform implements role-based permissions for access control. For full security details, review BillingOrchard's security and compliance information on their official site.

When will I receive funds after a customer pays through BillingOrchard?

Funds settlement timing depends on the chosen payment processor and payment method. Credit card funds commonly settle within one to three business days, while ACH/eCheck transfers may take several business days. Review the payment provider terms linked from BillingOrchard to understand exact settlement timelines.

Where can I find BillingOrchard reviews?

You can find user reviews and ratings on software directories and review platforms. Search for BillingOrchard reviews on major review sites and professional forums, and compare feedback on invoicing, ease of use, customer support, and payment reconciliation. For product demos and case studies, consult BillingOrchard's resource pages.

Does BillingOrchard offer an affiliate program or partner reselling?

Yes, many billing platforms offer partner or affiliate programs and BillingOrchard typically supports partner relationships. Interested resellers or affiliates should contact BillingOrchard for program details, commission structures, and qualification requirements. Partner programs often include co-marketing resources and dedicated onboarding.

BillingOrchard careers

BillingOrchard hires across product, engineering, customer success, and sales roles typical for a SaaS vendor focused on billing and payment services. Job listings, internship opportunities, and company culture information are normally posted on the vendor’s careers page; prospective applicants should look for roles that emphasize SaaS product development, payments, security, and customer onboarding.

BillingOrchard affiliate

BillingOrchard’s affiliate or partner program (when available) typically rewards resellers and referral partners for introducing new customers. Affiliates should review partner agreements for payout schedules, tracking methods, and any co-branded marketing allowances.

Where to find BillingOrchard reviews

Independent reviews of BillingOrchard can be found on software comparison sites, industry forums, and technology review platforms. Look for reviews that discuss invoicing automation, client portal usability, payment processing specifics, and the quality of customer support.