Clockify

What is clockify

Clockify is a time tracking and timesheet management application that helps individuals and teams record hours, allocate time to projects and clients, and generate reports for billing and analysis. It runs as a web app, desktop clients for Windows/macOS/Linux, mobile apps for iOS and Android, and browser extensions for Chrome and Firefox, allowing time capture from virtually any environment. Clockify supports manual entry, timer-based tracking, and bulk editing of entries, which makes it suitable for both ad-hoc tracking and structured time reporting.

The platform is used across professional services, software development, marketing agencies, consulting, and internal operations teams to measure utilization, calculate billable hours, and reconcile payroll or invoicing. Clockify stores project, task, and user metadata that feeds into detailed analytics and exportable reports, supporting client invoicing, internal cost tracking, and productivity analysis. The product emphasizes unlimited users on the free tier and modular paid features for businesses that need advanced reporting, user permissions, or administrative controls.

Administrators can configure projects, hourly rates, budgets, and billable vs. non-billable flags; managers can review time entries, approve timesheets, and export CSV or PDF reports. Clockify also integrates with calendars and third-party tools to import events or start timers from other workflows, reducing duplicate entry and improving accuracy. For organizations with compliance or audit needs, Clockify provides an audit trail of time edits and user activity logs.

Clockify features

Clockify offers a set of core and advanced features built around time capture, reporting, and team management. Core functionality includes: timer-based tracking, manual time entry, bulk timesheet editing, and project/task hierarchies. The product also provides desktop and mobile clients that sync with the cloud, offline support to capture time without an active connection, and browser extensions that let users start/stop timers from other web apps.

Advanced features available on paid tiers include granular user roles and permissions, time approval workflows, scheduled reports, custom fields, workload management, billable rates per user or project, and payroll-ready exports. The reporting engine supports grouped, filtered, and date-range reports and can generate invoices and timesheet summaries for clients. Administrators can set hourly cost vs. billing rates, and Clockify calculates profitability and utilization based on entries.

Clockify supports integrations that extend tracking and automation: calendar sync to convert events to time entries, native integrations with major project tools, and Zapier for thousands of automation routes. The platform exposes a REST API for programmatic access to users, projects, time entries, reports, and workspaces. Additional enterprise-grade features include single sign-on (SSO) support, centralized user provisioning, and advanced data retention controls.

What does clockify do?

Clockify records and organizes time spent on work items so teams can measure productivity, create client invoices, and analyze project budgets. It makes it possible to track time in real time with a running timer or retrospectively by entering hours and notes. Time entries can be tagged, assigned to projects and tasks, and marked as billable or non-billable for downstream invoicing.

The tool aggregates individual entries into timesheets and reports that help managers understand utilization, detect scope creep, and identify under- or over-resourced projects. It also converts timesheet data into invoice-ready formats and supports exporting data to accounting systems or CSV for manual billing workflows. For people focused on compliance or payroll, Clockify offers audit logs and approval workflows to verify recorded time prior to payout.

Clockify also provides administrative controls for setting rates, budgets, and alerts when project hours near a threshold, enabling proactive management of project spend. The desktop and mobile clients ensure teams can capture time continuously, and integrations allow automation such as starting a timer when a task opens in another application.

Clockify pricing

Clockify offers these pricing plans:

• Free Plan: $0/month with unlimited users, basic time tracking, manual time entries, and basic reporting
• Starter: $4.99/month per user (approximate) with advanced reports, time rounding, and basic integrations
• Professional: $7.99/month per user (approximate) with time approvals, custom fields, and advanced permissions
• Enterprise: Custom pricing for large organizations with SSO, advanced security, dedicated support, and custom contracts

The free tier is feature-rich for basic tracking needs, while paid plans add administrative controls, automation, and security features for teams. Many organizations choose annual billing for a per-user discount; billed yearly prices typically reflect a reduction compared to monthly subscriptions. Check Clockify's current pricing for the latest rates and enterprise options.

Clockify also offers add-on capacity and priority support for organizations that need custom SLAs or onboarding assistance. For teams evaluating cost versus benefit, look at the features associated with each tier—time approvals and custom reporting often justify moving from the free plan to a paid tier for mid-sized and larger teams.

How much is clockify per month

Clockify starts at $0/month for the Free plan. Paid per-user monthly subscriptions typically begin in the low single-digit dollars per user for small teams and scale up for plans that include advanced administrative and security features. Many vendors, including Clockify, publish both monthly and annual pricing on their site; review Clockify's monthly pricing details for an up-to-date breakdown.

How much is clockify per year

Clockify costs $0/year for the Free plan. For paid tiers, annual billing commonly offers a discount equivalent to one or two months free compared to monthly billing; for example, a plan listed as $4.99/month might cost roughly $59.88/year per user when billed annually. Verify discounting and current yearly rates on Clockify's pricing page.

How much is clockify in general

Clockify pricing ranges from $0 (free) to custom enterprise pricing per user per month. Typical paid tiers fall in the low single-digit to low double-digit dollars per user per month, depending on features and support level. Organizations with complex security or data residency requirements should expect enterprise-level quotes that reflect additional services and SLAs.

What is clockify used for

Personal Use: Clockify is used by freelancers and consultants to track billable hours, produce invoices, and provide clients with timesheet transparency. Individuals can use the free plan to maintain accurate personal time logs, categorize work by project, and export reports for invoicing or tax preparation.

Team Time Tracking: Teams use Clockify to coordinate work across projects, see who is working on what, and measure utilization. Managers can review timesheet summaries to reallocate resources, identify overtime patterns, and balance workloads. The platform supports approvals so recorded time can be verified before it's used for payroll or billing.

Project Budgeting and Billing: Companies use Clockify to set budgets per project, track time against those budgets, and generate reports that feed into client invoices or internal cost accounting. With rate settings and cost vs. billable analytics, organizations can calculate project profitability and use historical data to estimate future bids.

Operational Insights: Clockify provides historical reporting that helps teams understand productivity trends, identify recurring bottlenecks, and build baseline estimates for projects. Data exports and API access allow organizations to integrate time data into BI tools or payroll systems for deeper financial analysis.

Pros and cons of clockify

Pros:

• Open access to a robust Free Plan: allows unlimited users and tracks core timekeeping needs with no immediate subscription cost. This makes it easy to adopt across an organization without license negotiations.
• Multi-platform availability: web, desktop, mobile, and browser extensions let users capture time from the environment that suits them. Offline support minimizes data loss when connectivity is intermittent.
• Flexible reporting and exports: grouped and filtered reports, CSV/PDF exports, and invoicing formats enable both billing and internal analysis.
• API and integrations: programmatic access and pre-built integrations let teams automate workflows and connect Clockify to expense, payroll, and project management systems.

Cons:

• Advanced features behind paid tiers: time approval workflows, advanced permissions, SSO, and enterprise controls require paid subscriptions and may be necessary for larger organizations with compliance needs.
• Complexity for large orgs: managing many projects, rates, and custom fields can require administrative overhead and familiarity with the product’s configuration options.
• Limited built-in accounting features: while Clockify supports exporting invoice-ready data, it is not a full accounting system; many teams pair it with accounting software or invoice directly using exported data.

Overall, Clockify is strong for teams and freelancers who need reliable time capture and reporting at low cost, while organizations with strict security or advanced HR workflows may require enterprise plans or additional integrations.

Clockify free trial

Clockify's Free plan is a practical starting point because it provides unlimited users and basic time tracking without a time-limited trial. Paid tiers typically offer a free trial period for new accounts—this allows teams to test advanced reporting, approvals, and administrative features before committing to a subscription. If you need features like SSO or dedicated onboarding, contact sales for enterprise trial arrangements or pilot programs.

When evaluating a trial, test common workflows: start/stop timers from your primary apps, bulk-edit time entries, run grouped reports for different date ranges, and simulate invoice exports. Confirm that approvals and role-based permissions behave as expected in your organizational structure. Use the trial to validate integrations—connect calendars, test the Zapier integration, and try importing/exporting CSV files.

Is clockify free

Yes, Clockify offers a free plan that provides unlimited users, unlimited projects, basic reporting, and time tracking via timers and manual entries. The free tier is sufficient for freelancers and small teams who only need straightforward time capture and reporting. For more advanced capabilities such as SSO, time approvals, or premium support, you will need one of the paid plans.

Clockify API

Clockify exposes a RESTful API that enables programmatic access to workspaces, users, projects, clients, time entries, and reports. Common use cases for the API include syncing time entries from external systems, automating user provisioning, pulling detailed project time for BI tools, and creating custom dashboards. The API supports authentication using API keys/token scoped to a user and workspace, and endpoints return JSON for easy consumption.

Typical API operations include creating and editing time entries, listing projects and tasks, retrieving user reports filtered by date ranges, and managing workspace settings. Developers can use the API to build custom integrations—examples include starting timers from internal applications, pushing events from a calendar into Clockify as time entries, or exporting time for payroll processing automatically.

Clockify maintains online developer documentation with endpoint definitions, request/response examples, and authentication details—see Clockify's API documentation to get started. For higher-volume integrations, review rate limits and workspace-scoped permissions; enterprise customers can discuss extended API access or integration support with Clockify's support team.

10 Clockify alternatives

• Toggl Track — Simple, design-forward time tracking with powerful reporting and a friendly UI; strong for freelancers and small teams who want minimal setup.
• Harvest — Time tracking with built-in invoicing and expense tracking, good for agencies and consultants needing one tool to handle billing and time.
• Hubstaff — Time tracking with employee monitoring and GPS features for remote and field teams; includes payroll and productivity insights.
• TimeCamp — Automated time tracking with attendance features and strong reporting; integrates with popular project management tools.
• Everhour — Deep integration with project platforms like Asana and Trello, useful when time tracking needs to live inside task management tools.
• ClockShark — Field-service-focused time tracking with scheduling and GPS for construction and service businesses.
• Replicon — Enterprise-grade time and attendance platform with complex billing, contracts, and compliance features.
• Paymo — Combines project management with time tracking and invoicing for small teams handling client work.
• Harvest Forecast — (paired with Harvest) resource planning + time tracking for teams who need capacity planning alongside time data.
• Clockify alternatives within open ecosystems can also be considered based on specific workflows

Paid alternatives to Clockify

• Toggl Track — paid plans add team dashboards, billable rates, and priority support; good for teams that value UI and quick insights.
• Harvest — paid tiers include invoicing credits, expense tracking, and integrations with accounting systems.
• Hubstaff — paid plans enable employee monitoring, GPS and timesheet approvals, suited for distributed field teams.
• Replicon — enterprise-focused, with configurable workflows and compliance features for large companies.
• Everhour — paid tiers offer more detailed reporting, budgeting, and deep integrations with project platforms.

Open source alternatives to Clockify

• Kimai — self-hosted time-tracking that supports projects, activities, and reporting; suitable for teams that want full control over data and customization.
• Anuko Time Tracker — lightweight web-based tracker for small teams, easy to self-host and configure for simple needs.
• TimeTrex — open-source time and attendance system that includes scheduling and payroll modules for on-premise deployments.
• OpenProject — project management with time tracking modules; when self-hosted it can be extended for detailed time reporting.

Frequently asked questions about Clockify

What is Clockify used for?

Clockify is used for time tracking and timesheet management to capture hours, allocate them to projects or clients, and generate reports for billing, payroll, and utilization analysis. Teams use it to measure productivity and track project budgets, while freelancers use it to produce client invoices.

Does Clockify integrate with calendar apps?

Yes, Clockify supports calendar integration so you can convert calendar events into time entries and see scheduled work alongside tracked time. Calendar sync reduces duplicate entry and helps reconstruct days when timers were not running.

How much does Clockify cost per user per month?

Clockify starts at $0/month per user for the Free plan; paid per-user plans typically begin in the low single digits per user per month depending on the feature set and billing cadence. Check Clockify's current pricing for the exact per-user rates and discounts for annual billing.

Is there a free version of Clockify?

Yes, Clockify offers a free plan with unlimited users, projects, and basic reports, which is sufficient for many freelancers and small teams. Paid plans add administrative and security features necessary for larger organizations.

Can Clockify be used for billing and invoicing?

Yes, Clockify can generate invoice-ready reports and export time entries in formats compatible with accounting systems, and it includes simple invoice generation on some paid plans. Many teams export Clockify data into QuickBooks, Xero, or invoicing tools to complete the billing workflow.

Does Clockify offer time approvals?

Yes, Clockify supports time approval workflows on paid tiers, allowing managers to review and approve timesheets before they are used for payroll or billing. Approval processes help ensure compliance and reduce disputed hours.

Can I use Clockify offline?

Yes, Clockify has offline support in desktop and mobile apps so users can continue tracking time without an internet connection; data syncs automatically when a connection is reestablished. This is useful for remote or field workers with intermittent connectivity.

How secure is Clockify?

Clockify implements standard security practices including encrypted data transfer, role-based access controls, and options for SSO on enterprise plans; enterprise customers can request additional security assurances. For full details on compliance and certifications, consult Clockify's security documentation.

Does Clockify have an API for integrations?

Yes, Clockify offers a REST API that exposes endpoints for time entries, projects, users, reports, and more, allowing programmatic access for custom integrations and automation. Developers can start with Clockify's API documentation for authentication, endpoints, and examples.

Can I export data from Clockify?

Yes, Clockify supports data export to CSV and PDF for reports and timesheets, and the API allows programmatic exports for BI and payroll systems. Exports make it straightforward to move time data into accounting systems or internal analytics pipelines.

clockify careers

Clockify hires across product, engineering, support, and customer success roles depending on growth needs. Careers pages typically list remote-friendly positions, required skills, and the application process. For current openings and job descriptions, see Clockify's careers or company pages on job platforms.

clockify affiliate

Clockify runs referral and affiliate programs from time to time; these programs typically reward users who refer new paying customers with credit or commission. Check Clockify's partner or affiliate information on their website to learn eligibility, commission rates, and enrollment steps.

Where to find clockify reviews

Independent user reviews and ratings are available on software review platforms such as G2, Capterra, and TrustRadius where users discuss ease of use, reporting quality, and support responsiveness. For firsthand user feedback and case studies, search for Clockify reviews on those review sites and read customer testimonials on Clockify's site.