Debitoor

What is debitoor

Debitoor is an online invoicing and basic accounting application designed primarily for freelancers, sole traders, and very small businesses. It focuses on rapid invoice creation, straightforward expense tracking, basic bookkeeping, and VAT reporting in jurisdictions where VAT is required. The interface is built to minimize accounting knowledge required to issue professional invoices, record payments, and keep simple financial records.

The product is browser-based with mobile apps for iOS and Android, allowing users to create invoices, capture receipts and view customer balances on the go. Debitoor integrates common payment gateways and bank feeds in supported regions so users can reconcile bank transactions against invoices and expenses. The tool keeps the scope intentionally narrow compared with full ERP or mid-market accounting suites, targeting users who need an affordable, easy-to-use system rather than enterprise-grade features.

Because Debitoor is designed for small operations, it emphasizes templates, email delivery, automatic invoice numbering, and straightforward VAT handling. It also includes basic contact and product management so users can reuse customer and item details when creating new documents.

Debitoor features

Debitoor provides a core set of features tailored to the needs of micro-businesses and freelancers. These include invoicing, expense management, basic bookkeeping, reporting, and integrations. The feature set balances essential accounting tasks with ease of use, favoring guided workflows and clear terminology over accounting jargon.

Key feature areas include:

• Invoicing and quotes: Create customizable invoices and quotes using templates, set payment terms, add taxes, attach files, and send documents by email or PDF.
• Expense tracking: Capture expenses by uploading receipts, categorizing costs, and matching expenses to projects or customers during reconciliation.
• Bank reconciliation: Connect bank accounts (where supported) or import bank statements to reconcile payments against invoices and expenses.
• VAT and tax handling: Tools to configure VAT rates, apply VAT on invoices, and generate VAT reports suitable for local filings in supported countries.
• Payments and gateways: Integrations with common payment processors to accept card and online payments on invoices (gateway availability depends on location).

Other practical features include contact and product lists, simple inventory counters for stock-managed items, recurring invoices, reminders for overdue invoices, and downloadable financial reports such as profit & loss and balance summaries. The product also offers a basic multi-user capability for small teams, with role-limited access suitable for outsourcing bookkeeping to an accountant.

What does debitoor do?

Debitoor streamlines the process of issuing and managing invoices for small businesses. Users can create an invoice from a template, apply VAT if applicable, attach support documents, and send it to a customer within minutes. The system tracks invoice status (sent, viewed, paid, overdue) and supports sending automated reminders.

For bookkeeping tasks, Debitoor collects income and expense records, provides simple categorization, and offers summary reports that help with tax filings and cash flow oversight. Bank feeds and statement imports allow users to reconcile incoming payments automatically or semi-automatically, reducing manual entry.

For day-to-day operations Debitoor functions as a central record for customers, products/services, invoices, and expenses. This centralization helps small-business owners maintain consistent billing, track outstanding receivables, and prepare the essential reports accountants need at tax time.

Debitoor pricing

Debitoor offers these pricing plans:

• Free Trial: Free for 7 days with full feature access in most markets
• Start: €4/month (billed monthly) — €48/year (billed annually) with a basic feature set for sole traders
• Smart: €12/month (billed monthly) — €120/year (billed annually) with recurring invoices, payment integrations, and bank reconciliation
• Plus: €20/month (billed monthly) — €200/year (billed annually) with multi-user access and advanced reporting
• Business: €40/month (billed monthly) — €400/year (billed annually) for expanded integrations and priority support

These plan names and price points reflect common tiering for Debitoor offerings aimed at single users through small teams. Feature availability and pricing vary by country and currency; larger organizations or those with specific compliance needs can request custom, enterprise-style arrangements. Check Debitoor's current pricing tiers (https://www.debitoor.com/pricing) for the latest rates and enterprise options.

How much is debitoor per month

Debitoor starts at €4/month for the entry-level Start plan when billed monthly in typical European pricing. That plan covers the essentials necessary to issue invoices and log basic expenses. Mid-tier plans used for payment processing, bank reconciliation, and recurring billing are commonly priced around €12/month to €20/month, while the most feature-rich small-business plans can be around €40/month.

Many markets offer a free trial so prospective users can test monthly plans before committing to an annual billing cycle. Payment gateway fees from processors (Stripe, PayPal, etc.) are separate and charged by those providers.

Support levels (email, chat, or priority phone) are usually tied to higher-priced plans or offered as add-ons. For exact monthly pricing in your country and any promotional discounts, view Debitoor's current pricing tiers (https://www.debitoor.com/pricing).

How much is debitoor per year

Debitoor costs €48/year for the Start plan when billed annually at the example rate above, offering a discount versus monthly billing. Annual billing typically reduces the effective monthly cost by one or two months compared with month-to-month subscriptions.

Higher tiers such as Smart and Plus are often offered with annual prices like €120/year and €200/year respectively in common European pricing structures; Business-level plans billed annually might be €400/year. Annual plans are useful for users who prefer predictable budgeting and lower recurring payment processing.

If you need an enterprise or custom contract (for multiple users, special integrations, or compliance guarantees), vendor quotations are available on request and may include setup or migration fees.

How much is debitoor in general

Debitoor pricing ranges from €0 (free trial) to €40+/month. The lower end covers sole traders that only need simple invoice creation and receipt tracking; the mid-range supports recurring billing, bank connections, and payment integrations; the upper tier is aimed at small businesses that need multiple users, expanded reporting, and more integration options.

Total cost of ownership also depends on payment gateway fees, accountant fees for bookkeeping assistance, and any costs for additional third-party integrations (for example Zapier automation or a custom connector). Consider whether annual billing, which typically offers discounts, fits your cash-flow needs.

For a precise cost estimate for your business size and country, consult Debitoor's pricing page and factor in third-party fees for payments and banking integration.

What is Debitoor used for

Debitoor is used for creating and managing invoices, tracking expenses, and producing the summary reports needed for small-business tax filings. Freelancers and micro-businesses use it to quickly produce professional invoices, attach receipts, and track whether invoices have been paid or are overdue.

It is also used as a lightweight bookkeeping system: recording business income and expenses, categorizing transactions, matching bank imports to invoices, and producing tax-relevant summaries like profit & loss over defined periods. Small operations that do not need full double-entry accounting or complex payroll often find Debitoor sufficient for daily financial recordkeeping.

Other specific uses include sending recurring invoices for subscriptions or retainer work, managing simple product or service catalogs for invoicing purposes, and providing accountants with structured exports or access so they can prepare tax returns from consistent data.

Pros and cons of Debitoor

Debitoor is intentionally focused and easy to use, which is a benefit for many very small businesses and solo operators. The simplicity reduces the learning curve for business owners who need to start invoicing immediately without accounting training. The mobile apps and templated invoices make it fast to issue and send invoices on the go.

However, the same focus on simplicity is a limitation for larger organizations or those that require advanced accounting features. Debitoor does not offer the depth of full double-entry accounting, comprehensive inventory management, payroll processing, or multi-currency accounting at scale that competitors like Xero or QuickBooks provide. Larger SMEs may outgrow its feature set as their reporting and compliance requirements increase.

Other trade-offs include region-dependent bank feed availability and payment gateway support: some local banks and gateways are supported, while others are not, which can reduce automation in certain countries. For businesses with complex invoicing needs (e.g., advanced recurring billing rules or integrated project accounting), Debitoor may require supplementary tools or migration to a more feature-rich platform.

Debitoor free trial

Debitoor generally provides a time-limited free trial that lets new users evaluate the main features without immediate payment. The trial period is typically around seven days and includes invoice creation, expense entry, and access to reporting tools so prospective users can validate the workflow against their business needs.

During a free trial you can test integrations such as payment gateways and bank imports where available, and you can often import a small set of existing customers or items to see how ongoing use would look. After the trial ends, you can choose a paid plan or cancel; your data is usually retained for a limited period so you can resume without losing setup work.

Before committing, test the features critical to your business, such as VAT reporting format for your country, bank reconciliation flows, and payment collection options. For the most current trial terms and any promotional offers, check Debitoor's trial details on their website.

Is debitoor free

No, Debitoor is not permanently free for full functionality. It commonly offers a short free trial period to evaluate the product, but ongoing use typically requires a paid plan. Some markets may have a limited free tier for single users with very restricted features, but most active businesses will use one of the paid tiers to access bank feeds, payment gateways, and recurring billing.

If you only need a temporary or occasional invoicing solution, use the trial or export invoices to PDF for archiving. For continuous bookkeeping, a paid plan provides the ongoing automation and reporting necessary for tax compliance.

Debitoor API

Debitoor provides an API intended for developers who need to integrate invoicing and simple bookkeeping workflows into other systems. The API exposes endpoints for creating and retrieving customers, invoices, products, payments, and basic bookkeeping objects so third-party apps can programmatically generate invoices, push payments, or synchronize contacts.

Common API use cases include linking an e-commerce store to automatically create invoices for orders, forwarding invoices to a CRM or ERP system, automating recurring invoice creation from scheduling software, or building custom reports by extracting invoice and payment data. Authentication is typically handled via OAuth or API keys depending on the developer access model in the target country.

For technical details, rate limits, and example code, consult the Debitoor API documentation (https://developers.debitoor.com/) which includes endpoint definitions, request and response examples, and guidance on webhooks and common integration patterns.

10 Debitoor alternatives

Debitoor competes in the small-business invoicing and accounting niche. Alternatives vary by feature depth, target market, and price point. Consider factors such as whether you need full double-entry accounting, payroll, multi-currency, or advanced inventory when evaluating options.

Paid alternatives to Debitoor

• QuickBooks: Widely used accounting suite with payroll, inventory, extensive reporting, and large-market integrations; suitable for growing SMEs.
• Xero: Cloud accounting with strong bank feeds, multi-currency, and an extensive app marketplace for integrations; good for established small businesses and accountants.
• FreshBooks: Focuses on invoicing and time tracking for freelancers and service businesses with polished client-facing features.
• Zoho Books: Part of the Zoho suite offering accounting, invoicing, and automation with attractive integrations for businesses already using Zoho apps.
• Sage Business Cloud Accounting: Accounting and compliance features aimed at small to medium businesses with localizations for multiple countries.
• Invoice2go: Simple invoicing-first app aimed at contractors and mobile businesses that need straightforward on-the-go billing.

Open source alternatives to Debitoor

• ERPNext: Open-source ERP with accounting, invoicing, inventory, and CRM modules; suitable for businesses that can host and configure their own stack.
• Odoo (Community Edition): Modular open-source platform including invoicing, accounting, and many business apps; requires self-hosting or partner hosting for full implementation.
• Invoice Ninja: Open-source and hosted options for invoicing, payments, and basic time tracking; good for developers who want to customize invoice workflows.

Frequently asked questions about Debitoor

What is Debitoor used for?

Debitoor is used for invoicing and basic accounting for freelancers and small businesses. It helps users create invoices and quotes, track payments and expenses, and generate the simple financial summaries needed for tax reporting and bookkeeping. The focus is on minimal setup and straightforward workflows rather than enterprise accounting features.

Does Debitoor integrate with payment gateways?

Yes, Debitoor supports integrations with common payment gateways in supported countries. Available gateways vary by region but typically include processors such as Stripe and PayPal, allowing customers to pay invoices online. Gateway fees are charged by the payment processors and are separate from the Debitoor subscription.

How much does Debitoor cost per user per month?

Debitoor starts at €4/month for the entry-level Start plan in typical European pricing scenarios. Mid-tier plans that include bank reconciliation and payment integrations are commonly in the €12/month to €20/month range, with higher-tier plans around €40/month for expanded features and multi-user support.

Is there a free version of Debitoor?

Debitoor offers a free trial rather than a long-term free tier for full use. Trials typically allow you to test core features for a limited period (commonly around seven days). Small, restricted free plans may exist in some markets, but sustained use for bookkeeping usually requires a paid subscription.

Can I import contacts and invoices into Debitoor from Excel?

Yes, Debitoor supports CSV or Excel import for contacts and invoice lines. The import tools map common columns such as customer name, email, product SKU, and amounts so you can migrate basic lists from spreadsheets. Complex historical accounting data may require manual adjustment or assistance from an accountant.

Does Debitoor offer bank feeds?

Yes, Debitoor offers bank feed integrations where supported by local banking partners. Bank feed availability depends on your country and bank; where direct feeds are unavailable, you can import bank statements manually using common formats (CSV, MT940, etc.) for reconciliation.

Is Debitoor suitable for VAT reporting?

Yes, Debitoor includes VAT handling and reporting suitable for small businesses in supported countries. You can set VAT rates, apply them to invoices, and generate VAT summaries to assist with periodic filings. For complex tax situations, consult an accountant to ensure compliance.

Can multiple users access a Debitoor account?

Yes, Debitoor supports multi-user access on certain plans. Higher-tier plans add the ability to invite team members or an accountant with configurable access rights, enabling collaboration while limiting permissions for sensitive areas.

Does Debitoor have an API for integrations?

Yes, Debitoor provides an API for programmatic access to invoices, contacts, products, and payments. The API is useful for connecting Debitoor to e-commerce platforms, CRMs, or custom back-office systems; consult the Debitoor API documentation (https://developers.debitoor.com/) for endpoints and examples.

How secure is Debitoor with financial data?

Debitoor applies standard cloud security practices such as encrypted connections and secure hosting. Specific certifications and compliance details vary by region and hosting setup; for enterprise security specifics and data residency questions, review Debitoor's security documentation or contact their support.

### Debitoor careers

Debitoor, like many cloud software vendors, typically lists open roles on its corporate careers page and on major job platforms. Roles commonly cover product development, customer support, sales, and marketing, with a focus on hiring engineers, product managers, and customer success specialists who understand small-business needs.

Working at a product-targeted company like Debitoor often involves cross-functional collaboration between product, design, and customer-facing teams to prioritize features important to freelancers and small firms. International teams may require language skills and familiarity with local tax frameworks.

For current openings and details about company culture, benefits, and remote-work options, check Debitoor's official careers page and professional networking profiles.

Debitoor affiliate

Debitoor sometimes operates partner or affiliate programs that let accountants, bookkeepers, or resellers refer clients for subscription discounts or referral commissions. Affiliate arrangements typically include tracking links, marketing materials, and partner dashboards to manage referrals.

If you are an accountant or agency, look for a dedicated partner program which may include white-label reporting, bulk license management, or partner pricing to support client onboarding. Contact Debitoor's partner team for program details and qualification criteria.

Where to find Debitoor reviews

Independent reviews and user feedback for Debitoor appear on software comparison sites such as Capterra and G2, as well as in forums for freelancers and small-business owners. These reviews typically discuss ease of use, customer support responsiveness, and the strengths/limits of feature coverage in specific countries.

When evaluating reviews, filter by reviewers in your country or industry to determine how well Debitoor's bank feeds, VAT handling, and payment integrations align with your needs. Also consult accountant recommendations in your jurisdiction to confirm regulatory and reporting suitability.