Practicemanager

What is practicemanager

PracticeManager is a practice management system aimed at ambulatory medical and allied health practices, dental offices, and small specialty clinics. It centralizes patient scheduling, insurance claims, billing, payments, patient intake and clinical administrative workflows into a single web-based platform. The product supports single-site clinics as well as multi-location groups through role-based access, reporting across locations, and centralized billing.

Deployment is primarily cloud-hosted, with browser-based access and mobile-friendly interfaces for front-desk and providers. The platform is designed to replace disparate spreadsheets, paper charts, and separate billing systems by offering an integrated set of tools: appointment calendars, automated reminders, claims submission, electronic superbills, patient statements, a patient portal, and analytics. It also includes operational features such as user permissions, audit logs, data export, and backup.

Typical customers are small physician practices, dental clinics, behavioral health providers, physical therapy practices, and independent specialty clinics that need a cost-effective way to manage patient flow, reduce no-shows, and improve revenue cycle management without a large IT footprint.

Practicemanager features

What does practicemanager do?

PracticeManager provides a suite of operational features focused on revenue cycle and patient flow. Core capabilities include appointment scheduling with multi-provider calendars, automated appointment reminders (SMS/email/voice), online booking, and waitlist management. The scheduling module supports recurring appointments, resource allocation (rooms/equipment), and color-coded views for quick status identification.

The billing suite handles insurance eligibility checks, electronic claim submission, ERA/EFT processing, denial management, and patient statement generation. Built-in CPT/ICD code support and a charge capture workflow reduce manual entry for front-desk staff. PracticeManager includes posting tools for payments, refunds, and adjustments and integrates with common clearinghouses for claims routing.

Clinical-adjacent features include an intake and forms module that supports digital patient registration and consent forms via a secure patient portal, secure messaging between staff and patients, and a basic notes module for encounter summaries. Administrative features include custom reporting and dashboards, customizable templates, audit trails, and user-based permissions to separate front-office, clinical and billing access.

Additional functionality often bundled or available as add-ons includes telehealth sessions, inventory management (for dental/clinic supplies), appointment analytics (no-show trends, utilization rates), and multi-location consolidation for group practices.

Practicemanager pricing

Practicemanager offers these pricing plans:

• Free Plan: $0/month — limited functionality for single-provider clinics, basic scheduling and manual claims only, up to 100 patients, no premium integrations
• Starter: $49/month per provider (billed monthly) or $39/month per provider billed annually ($468/year per provider) — core scheduling, patient portal, electronic claims, automated reminders, email support
• Professional: $129/month per provider (billed monthly) or $99/month per provider billed annually ($1,188/year per provider) — advanced billing tools, clearinghouse integration, reporting suite, telehealth add-on, phone and email support
• Enterprise: Custom pricing starting at $499/month per clinic (billed monthly) or $4,990/year per clinic for annual contracts — multi-location support, dedicated account manager, custom SLAs, single sign-on (SSO), advanced security and custom integrations

Other common fees and one-time costs:

• Implementation/setup fee: $299 one-time for Starter, higher for Professional/Enterprise depending on data migration complexity
• Training and onboarding: packages starting at $499 one-time for coordinated training sessions
• Payment processing fees: variable (percentage per transaction) charged by integrated processors

Check Practicemanager's current pricing plans (https://www.practicemanager.com/pricing) for the latest rates and enterprise options.

Practicemanager pricing

Practicemanager offers these pricing plans:

• Free Plan: $0/month — basic scheduling and limited records for single-provider use
• Starter: $49/month per provider (billed monthly) or $39/month per provider billed annually ($468/year per provider) — scheduling, reminders, basic billing
• Professional: $129/month per provider (billed monthly) or $99/month per provider billed annually ($1,188/year per provider) — full billing and reporting
• Enterprise: Custom pricing; contact sales for quotes starting around $499/month per clinic

Check Practicemanager's current pricing plans (https://www.practicemanager.com/pricing) for the latest rates and enterprise options.

How much is practicemanager per month

Practicemanager starts at $0/month for the Free Plan and $49/month per provider for the Starter plan when billed monthly. Monthly billing is available for all paid tiers, while annual billing reduces the effective monthly cost on Starter and Professional tiers.

How much is practicemanager per year

Practicemanager costs $468/year per provider for the Starter plan when billed annually and $1,188/year per provider for the Professional plan under annual billing. Enterprise annual contracts are quoted based on scope and deployment requirements.

How much is practicemanager in general

Practicemanager pricing ranges from $0 (free) to custom Enterprise plans around $499+/month per clinic. Small practices typically pay between $39–$99/month per provider on annual plans depending on feature needs; larger groups pay custom rates that include implementation and SLA costs.

What is Practicemanager used for

Practices use PracticeManager to manage day-to-day operations: scheduling patients, reducing front-desk administrative time, submitting and tracking claims, and reconciling payments. By centralizing those workflows, staff spend less time toggling between separate systems (calendar, billing, patient portal) and more time on patient-facing tasks.

The software is also used to reduce revenue leakage. Automated insurance eligibility checks and electronic claims submission accelerate reimbursement cycles; denial tracking and remittance posting reduce back-office manual work. Automated patient reminders and online booking reduce no-shows and improve clinic utilization.

Operational reporting and dashboards help practice managers make staffing and scheduling decisions. Reports such as payer mix, AR aging, appointment utilization, and daily production reports are used for cash flow forecasting and targeted operational improvements.

Pros and cons of Practicemanager

Pros:

• Consolidates scheduling, billing, and patient intake into a single interface, which reduces duplicate data entry and streamlines workflows.
• Built-in billing and clearinghouse connectivity accelerates claims processing and reduces days in A/R for many practices.
• Modular pricing allows small clinics to start with core scheduling and add billing or telehealth as needed, limiting initial costs.

Cons:

• Advanced features such as enterprise reporting, SSO, or custom integrations are reserved for higher tiers and enterprise contracts, which can be costly for rapidly growing groups.
• Practices with highly specialized clinical workflows or complex EHR requirements may find the clinical notes module limited compared with full EHR systems; additional EHR integration is often required.
• Onboarding and data migration can require professional services for clinics with large historical datasets, which adds to the total cost of ownership.

Operational considerations and trade-offs include integration complexity for legacy EHR systems, training time for front-desk staff, and verifying payer connectivity for specialty claims (e.g., workers’ compensation or rare payers).

Practicemanager free trial

PracticeManager commonly offers a trial period for new customers so clinics can validate scheduling, reminders, and basic billing workflows before committing. Typical trials allow administrators to test patient booking, run mock claims, and evaluate reporting without submitting live claims.

A trial is useful to confirm clinic-specific configurations: appointment types, resource allocation, reminder content, and insurance payor setups. During the trial, clinics should test key workflows such as a full patient intake -> appointment -> charge capture -> claim submission -> ERA posting cycle to ensure all integrations behave as expected.

To initiate a trial or demonstration, contact PracticeManager sales or request a demo through their contact channels. View Practicemanager's demo and trial options (https://www.practicemanager.com/demo) for more information.

Is practicemanager free

Yes, Practicemanager offers a Free Plan that provides basic scheduling and limited patient records for single-provider practices, but it excludes many billing, clearinghouse, and reporting features needed by revenue-cycle-focused clinics.

Practicemanager API

PracticeManager exposes API endpoints designed to let clinics integrate scheduling, patient demographics, claims, and payments with third-party systems. Typical API capabilities include RESTful endpoints for patients, appointments, claims, payments, and reporting exports. Authentication is commonly done via API keys or OAuth 2.0 depending on the integration level.

The API supports common integrations with EHR systems through patient and appointment synchronization and supports webhook callbacks for real-time events such as appointment creation, payment posting, or claim status changes. For larger customers, HL7/FHIR-based interfaces are available or can be implemented as part of an enterprise integration package.

Documentation for API endpoints, rate limits, authentication, and example payloads is provided in the developer portal. Developers can use the API for automating tasks like nightly patient import, posting payments from a separate POS system, or exporting production data to a BI tool. Review Practicemanager's API documentation (https://www.practicemanager.com/api) for details on supported endpoints and authentication methods.

10 Practicemanager alternatives

• Dentrix — Dental-focused practice management with integrated charting and imaging workflows.
• Athenahealth — Cloud-based medical practice management and EHR with large clearinghouse capabilities.
• Kareo — SMB-focused medical billing and practice management with outsourced billing services available.
• SimplePractice — Practice management and telehealth for behavioral health and allied providers.
• Nextech — Specialty practice platform tailored to dermatology and ophthalmology with robust clinical features.
• eClinicalWorks — Comprehensive EHR and practice management solution for mid-sized practices.
• AdvancedMD — Integrated PM/EHR with revenue cycle management and telehealth offerings.
• Cerner Ambulatory — Enterprise-grade EHR with tightly integrated practice management for larger organizations.
• DrChrono — Cloud-native EHR/PM with flexible APIs and mobile-first scheduling.
• Practice Fusion — Lightweight EHR with integrated scheduling and billing tools suitable for small practices.

Paid alternatives to Practicemanager

• Dentrix — Strong dental feature set including imaging and chair-side workflows; higher setup costs but deep dental functionality.
• Athenahealth — Robust claims clearing, patient engagement and strong billing services; pricing tends toward percentage-based billing arrangements.
• Kareo — Designed for small medical practices; includes optional outsourced billing services for teams without in-house billers.
• SimplePractice — Popular among behavioral health providers for its integrated telehealth and client portal features.
• Nextech — Specialty workflows and advanced clinical modules for dermatology and other specialties.

Open source alternatives to Practicemanager

• OpenEMR — Full-featured open source EHR with practice management modules, billing and patient scheduling; large community and customizable.
• OpenMRS — Flexible medical record system used widely in global health projects; requires development for PM features.
• GNU Health — Hospital and clinic management platform with modules for patient management and scheduling.
• Oscar EMR — Open source clinical and practice management software used primarily in Canada; has scheduling and billing modules.
• Care2x — Legacy open source hospital information system with scheduling and administrative modules; requires customization.

Frequently asked questions about Practicemanager

What is Practicemanager used for?

PracticeManager is used for appointment scheduling, billing, and patient administrative workflows. Clinics use it to manage bookings, automate reminders, submit and track insurance claims, post payments, and run operational reports to monitor utilization and revenue.

Does Practicemanager integrate with EHR systems?

Yes, Practicemanager integrates with common EHR systems. Integrations include patient demographic sync, appointment linking, and options for HL7 or FHIR interfaces for clinical data exchange; enterprise integrations are available for complex workflows.

How much does Practicemanager cost per user?

Practicemanager starts at $49/month per provider for the Starter plan when billed monthly. Annual billing reduces the per-provider cost on Starter and Professional plans and enterprise pricing is quoted based on scope.

Is there a free version of Practicemanager?

Yes, Practicemanager offers a Free Plan. The free tier includes basic scheduling and limited patient records intended for single-provider practices but excludes many billing and reporting features.

Can Practicemanager submit electronic claims?

Yes, Practicemanager supports electronic claim submission through integrated clearinghouse services. It handles standard CMS-1500 and electronic remittance advice workflows and offers tools for denial management.

Does Practicemanager support telehealth?

Yes, Practicemanager offers telehealth as an add-on feature. Telehealth supports secure video visits via the patient portal and can be enabled per-practice with optional integrated billing for telehealth-specific CPT codes.

How secure is Practicemanager?

PracticeManager adheres to common healthcare security practices. The platform uses encrypted communication channels, role-based access controls, audit logging, and can meet HIPAA requirements; enterprise contracts include additional security and compliance documentation.

Can I migrate data into Practicemanager from another PM?

Yes, data migration is supported as part of onboarding. PracticeManager provides migration services or tools for importing patient demographics, appointment history, and billing ledgers; larger migrations typically include a professional services fee.

Does Practicemanager have an API for developers?

Yes, Practicemanager provides a RESTful API with webhook support. The API covers patients, appointments, claims and payments with API key or OAuth authentication and detailed developer documentation to support integrations.

What training resources does Practicemanager offer?

Practicemanager provides onboarding and training packages for new customers. Training options include live onboarding sessions, recorded tutorials, a knowledge base, and priority support for Professional and Enterprise customers.

Practicemanager careers

PracticeManager lists career opportunities for product, engineering, customer success, and sales roles on their corporate site. Roles emphasize experience with healthcare software, HIPAA compliance, and integrations. Candidates typically find openings for implementation specialists, front-line support, and software engineers focused on APIs and interoperability. Check Practicemanager's careers listings (https://www.practicemanager.com/careers) for current openings and hiring criteria.

Practicemanager affiliate

PracticeManager maintains an affiliate and partner program for consultants, billing services, and resellers that refer clinics or provide implementation services. Affiliates receive referral fees or discounts depending on contract terms, and partners may qualify for co-marketing resources and technical onboarding. Interested parties can learn more about partnership opportunities on Practicemanager's partner program page (https://www.practicemanager.com/partners).

Where to find practicemanager reviews

User reviews and independent evaluations for PracticeManager are available on industry review sites and healthcare technology forums. Search for clinic case studies, peer reviews on software marketplaces, and healthcare IT publications that compare practice management systems. For customer testimonials and case studies from the vendor, see Practicemanager's customer stories and review summaries (https://www.practicemanager.com/reviews).