Rydoo

What is rydoo

Rydoo is a cloud-based expense and travel management platform designed to help businesses automate receipt capture, expense reporting, approvals, and reconciliation. The product targets finance teams, travel managers, and employees who need a fast way to record expenses on the go. Rydoo combines mobile receipt capture, optical character recognition (OCR), policy enforcement, and corporate card integration into a single workflow intended to reduce manual data entry and shorten reimbursement cycles.

Rydoo is positioned for mid-market companies and enterprises that need multi-currency support, VAT and GST handling, and integrations with accounting and ERP systems. It is commonly used by distributed teams and organizations with frequent travel or per-diem expenses. The platform provides both mobile apps for iOS and Android and a web application for finance and admin users.

Rydoo emphasizes real-time expense submission and card reconciliation: employees can snap receipts, match them to corporate card transactions automatically, route items through configurable approval chains, and export validated expense data to general ledger systems. This reduces bottlenecks between expense capture and accounting, and helps organizations maintain audit-ready records.

Rydoo features

What does rydoo do?

Rydoo captures receipts and expense details using mobile apps and OCR, turns submitted items into structured expense records, enforces expense policies, routes reports through approvals, and syncs data with accounting systems. The platform supports corporate card feeds, mileage tracking, per-diem rates, VAT/GST extraction, and multi-currency conversion. Administrators can configure expense categories, approval workflows, and integration mappings to match internal accounting structures.

Key functional areas include receipt capture (photo + OCR), expense itemization and categorization, approval workflows with multi-level routing, corporate card reconciliation, mileage and per diem calculation, audit trails and expense reporting, and analytics dashboards for spend visibility. Rydoo also includes travel-related features and integrations to ensure travel bookings and related expenses are captured in the same system for end-to-end travel and expense control.

Rydoo supports role-based access for employees, managers, and finance users, allowing different views and permissions across the workflow. Reporting and export options let finance teams run spend reports, VAT reclaim reports, and GL export files tailored to commonly used accounting packages. The platform also stores receipts and attachments for compliance and audit purposes.

Rydoo features at a glance:

• Receipt capture: Mobile photo capture with automated OCR extraction of merchant, date, amount, and VAT
• Corporate card feeds: Automatic matching of card transactions to submitted receipts
• Approval workflows: Configurable multi-level approvals and delegation
• Multi-currency and VAT handling: Automatic conversions and VAT extraction for reclaim processing
• Mileage tracking: In-app mileage logging with distance calculation and rate application
• Policy enforcement: Rule-based checks, spend limits, and mandatory fields
• Integrations: Exports and connectors for major accounting and ERP systems, single sign-on (SSO), and HR systems
• Analytics and reporting: Dashboards, audit logs, and GL export

Rydoo pricing

Rydoo offers these pricing plans:

• Free Plan: $0/month — basic trial access or free-tier with limited users and features (often time-limited)
• Starter: $6/month per user (billed annually) — core receipt capture, basic approvals, and mobile access
• Professional: $9/month per user (billed annually) — corporate card reconciliation, multi-currency support, advanced approvals
• Enterprise: Custom pricing — full feature set, dedicated onboarding, advanced security, SSO, and tailored integrations

These pricing lines reflect common configuration tiers for expense platforms and the types of features offered at each level. Enterprise customers typically receive custom quotes based on active users, required integrations, data retention, and compliance needs. Check Rydoo's pricing plans for the latest rates, regional variations, and any promotional or volume discounts.

Beyond per-user fees, organizations should account for implementation and integration costs, training, and optional managed services. Rydoo often bundles onboarding and migration services into Enterprise contracts or offers them as add-ons for smaller plans. For companies with large volumes of card transactions or complex approval rules, expect additional professional services to map systems and automate exports.

How much is rydoo per month

Rydoo starts at roughly $6/month per user for entry-level plans when billed annually, with Professional tiers commonly around $9/month per user. Monthly billing options may be available at slightly higher per-user rates; confirm whether taxes, card reconciliation per-card fees, or premium support are included in the listed price. Small teams may pilot on a free or discounted trial, and larger deployments typically move to annual agreements for lower effective per-user pricing.

Operational costs to consider in monthly budgeting include payment reconciliation for corporate card feeds, mobile data used for receipt uploads, and any transaction or gateway fees if the organization uses Rydoo’s travel or booking integrations. Also budget for ongoing user training and administration time, which affect the real monthly cost of ownership.

For the most accurate monthly cost for your organization, request a tailored quote from Rydoo or review their published tiers on Rydoo's pricing plans so you can compare monthly and annual billing scenarios.

How much is rydoo per year

Rydoo costs approximately $72/year per user for the Starter tier when billed annually at $6/month, and $108/year per user for the Professional tier at $9/month. Enterprise contracts are negotiated annually and frequently include implementation and premium support in the annual fee. Annual billing generally reduces the per-user cost compared with month-to-month pricing.

When calculating annual totals, include one-time onboarding fees or data migration fees that may be invoiced upfront. VAT or local taxes may apply depending on the billing country and whether the customer is subject to B2B VAT reverse charge rules.

For current annual pricing and any volume discounts, review Rydoo's published terms on Rydoo's pricing plans and contact their sales team for enterprise rate cards.

How much is rydoo in general

Rydoo pricing ranges from free trials to custom Enterprise agreements, typically between $0 and $9+/month per user. Entry-level plans cover core capture and approvals, mid-tier plans add corporate card reconciliation and VAT handling, and Enterprise deals include integration, compliance, and advanced security. Large organizations can expect the total cost of ownership to increase with the number of integrations, custom workflows, and professional services required for deployment.

Total-program costs often include:

• Subscription fees: Per-user or per-seat licensing
• Implementation fees: Data migration, integration mapping, and project management
• Support and training: Onboarding sessions and ongoing helpdesk support
• Third-party fees: Costs from card providers or travel suppliers if connected via APIs

Compare total projected costs to current manual processing costs (reimbursements, time spent by employees and finance staff, delays) to assess payback period. For precise pricing and contract terms, consult Rydoo's sales team or view Rydoo's pricing plans.

What is rydoo used for

Rydoo is used to centralize and automate employee expense reporting and corporate card reconciliation. Employees use the mobile app to photograph receipts and submit expenses while managers and finance teams use the web console to review, approve, and export validated data to accounting systems. This reduces time-to-reimbursement, improves policy compliance, and creates an auditable trail for tax and compliance purposes.

Common use cases include travel expense management, corporate card reconciliation, mileage and per-diem calculations for remote or field staff, and VAT/GST reclaim preparation for multinational companies. Rydoo can be used to standardize expense policies across multiple legal entities, currencies, and local tax regimes, which is especially useful for companies operating in several countries.

The platform is also used to gather spend analytics: finance teams use aggregated expense data to identify merchant spend patterns, control discretionary travel spend, and enforce category-level budgets. Integration with purchasing, travel booking, and card issuing platforms allows organizations to combine expenses, booking data, and card transactions into a single view for tighter cost control.

Pros and cons of rydoo

Pros:

• Centralized mobile-first receipt capture reduces manual data entry and speeds up submission and reimbursement cycles
• OCR and automated matching with corporate card feeds minimize reconciliation workload
• Configurable policy rules and multi-level approval workflows support complex organizational structures
• Multi-currency and VAT handling make the product suitable for international operations
• Integrations with accounting and ERP systems streamline GL exports and reduce bookkeeping overhead

Cons:

• Enterprise features, integrations, and premium support generally require higher-tier plans or custom contracts
• Companies with very specific ERP customizations may need professional services and mapping work, which increases implementation time and cost
• Smaller teams with simple needs may find full-featured platforms heavier and may prefer lightweight or free alternatives
• Dependence on OCR accuracy means receipts with poor quality images may still require manual correction

Operational considerations and practical trade-offs include the balance between automation and configuration: more automation reduces manual work but requires careful mapping and policy setup to avoid incorrect categorizations or export errors. Migration from legacy systems can take time and requires cleanup of historical data to avoid duplicated entries.

Rydoo free trial

Rydoo typically offers a free trial or a free-tier evaluation account to let teams test receipt capture, approvals, and basic reporting before committing. The free trial period is used to validate core workflows such as mobile receipt capture, policy enforcement, and basic accounting exports. Trials are recommended for pilot projects: choose a representative set of users (road warriors, managers, finance admins) to evaluate real-world usage and integration needs.

During the trial, evaluate OCR accuracy across typical receipt formats, test corporate card matching, and run through the full approval-to-export workflow to ensure GL export files match your chart of accounts. Use the trial to confirm per-diem and mileage calculations if those features are required for compliance.

To start a trial or check current trial offers, view Rydoo's pricing plans for trial details and signup options on Rydoo's pricing plans. Trials can also be supplemented by demos and onboarding sessions from Rydoo’s sales or customer success teams.

Is rydoo free

Rydoo offers limited free trials or a free-tier evaluation, but full feature access typically requires a paid subscription. Free access is intended for pilot testing and is limited in users and features. For ongoing usage across an organization, companies usually subscribe to Starter, Professional, or Enterprise plans depending on the number of users and required integrations.

If budget is the main constraint, begin with a small pilot group on the free trial to quantify time saved and reimbursement speed improvements before expanding to a paid plan. Rydoo sales can outline the minimum commitments and whether special startup or educational discounts are available.

Rydoo API

Rydoo provides API capabilities and integration endpoints designed for connecting expense data to accounting, HR, and ERP systems. Typical API functionality includes creating and retrieving expense items, uploading receipt images, managing users and organizational structures, retrieving reports and exports, and receiving webhooks for status changes like approvals or reimbursements. The platform supports automated exports for GL entries so finance systems can ingest validated expense data.

Authentication for APIs is commonly delivered via OAuth2 or token-based mechanisms with role-based scopes to restrict what external applications can access. Webhook support allows real-time notifications for key events (new expense submitted, approval completed, export generated), enabling synchronous integrations with payroll and ERP flows.

Rydoo also offers pre-built connectors for widely used accounting platforms and middleware partners to simplify setup. For development teams, Rydoo’s developer documentation is the primary resource for endpoint details, rate limits, example requests, and SDKs; see Rydoo's developer documentation and integration pages for current API references and sample code. Large customers often engage Rydoo’s professional services for custom integration projects to map GL accounts, tax codes, and multi-entity structures.

10 Rydoo alternatives

Below are ten tools commonly compared with Rydoo for expense and travel management:

• SAP Concur — enterprise-grade travel and expense platform with broad travel booking and supplier ecosystem
• Expensify — mobile-driven expense capture and corporate card reconciliation suited to mid-market companies
• Certify — expense management and travel expense automation with strong reporting
• Zoho Expense — expense tracking integrated with the Zoho suite, cost-effective for small and mid-size businesses
• Brex — corporate card plus expense management designed for startups and high-growth companies
• Nexonia — configurable expense and time tracking with strong ERP integrations
• Chrome River — expense automation aimed at large enterprises with complex policy needs
• Coupa — spend management suite that includes expense and supplier management
• Soldo — prepaid card and spend management combined with expense capture
• Divvy — spend management with budgeting and virtual cards for teams

Paid alternatives to rydoo

• SAP Concur — large-enterprise focus, comprehensive travel booking, expense, and invoice management with global compliance and broad travel supplier integrations. Suited for organizations needing a single integrated travel and expense ecosystem.

• Expensify — strong mobile experience, Receipt OCR (SmartScan), and straightforward corporate card reconciliation. Popular with small to medium teams and finance departments that need fast deployment and easy user onboarding.

• Certify — offers automated expense reporting with configurable reporting and local tax handling. Strong reporting and analytics for finance teams focused on internal spend controls.

• Zoho Expense — cost-effective solution that integrates tightly with Zoho Books and Zoho People, good for SMBs that already use the Zoho suite.

• Nexonia — known for configurable exports to ERPs and advanced approval routing, preferred where deep ERP integrations are required.

• Brex — combines corporate card issuance with expense workflows and real-time tracking, particularly attractive to startups and companies that want integrated card controls.

Open source alternatives to rydoo

• Odoo (Expenses module) — Odoo is an open source ERP with an Expenses module that can be extended and self-hosted; suitable for organizations that want full control and the ability to customize workflows and integrations.

• ERPNext (Expense Management) — ERPNext includes expense claims and supplier/payment workflows; open source and well-suited to teams willing to host and extend the platform.

• Firefly III — primarily personal finance but can be adapted for small-scale shared tracking and expense recording when customized by a development team.

• Dolibarr (Expenses module) — an open source ERP/CRM that includes expense handling and can be customized for small businesses comfortable with self-hosting.

Open source options generally require more IT resources to deploy and maintain compared with hosted SaaS platforms, but they offer greater control over data, customization, and cost structure for organizations with the technical capacity to manage them.

Frequently asked questions about Rydoo

What is Rydoo used for?

Rydoo is used for expense and travel management across mobile and web to automate receipt capture, expense report submission, approvals, and GL export. It helps finance teams reduce manual reconciliation, speed reimbursements, and maintain an auditable record of employee spend.

How much does Rydoo cost per user per month?

Rydoo starts at approximately $6/month per user for entry-level plans when billed annually, with mid-tier plans commonly around $9/month per user; Enterprise pricing is custom. Actual costs vary by region, number of users, and required integrations—view Rydoo's pricing plans for current numbers.

Does Rydoo integrate with accounting systems like QuickBooks or Xero?

Yes, Rydoo integrates with accounting systems including QuickBooks and Xero as well as larger ERPs using connectors or API exports. Integrations allow validated expense data and GL entries to flow directly into your accounting system for reconciliation.

Can Rydoo reconcile corporate card transactions automatically?

Yes, Rydoo offers corporate card reconciliation by importing card feeds and matching transactions to expenses and receipts. Automatic matching reduces manual reconciliation, and unmatched transactions can be handled via the admin console.

Is Rydoo compliant with tax and VAT reporting needs?

Rydoo supports multi-currency and VAT/GST handling and provides tools to extract VAT details from receipts to aid in reclaim processes. The system stores receipts and provides reporting that helps with VAT audits and tax compliance.

Does Rydoo have a mobile app for receipt capture?

Yes, Rydoo includes mobile apps for iOS and Android for on-the-go receipt capture, OCR extraction, and quick expense submission. Mobile offline capture is available to queue uploads when connectivity is limited.

Can I customize approval workflows in Rydoo?

Yes, Rydoo supports configurable multi-level approval workflows and delegation so businesses can route expenses according to department, amount, or custom rules. Workflows can include conditional routing and manual overrides for exceptions.

Does Rydoo offer single sign-on (SSO) and enterprise security features?

Yes, Rydoo provides SSO and enterprise security controls such as role-based access, audit logs, and encryption in transit and at rest. Enterprise plans typically include advanced security certifications and options for dedicated support.

Can Rydoo export data to accounting general ledgers?

Yes, Rydoo can export GL-ready files and mapped entries that match your chart of accounts for import into accounting and ERP systems. Export formats and mapping options are configurable to meet the requirements of the destination system.

Does Rydoo provide an API for integrations?

Yes, Rydoo exposes APIs and webhook support for integrations that allow companies to automate expense creation, retrieve reports, and receive event notifications. Developer documentation and integration guides are available for engineering teams.

rydoo careers

Rydoo maintains a product and engineering organization as well as roles in customer success, sales, and implementation delivery. Careers often include positions for software engineers, product managers, integrations specialists, and customer success managers who help customers configure workflows and integrations.

Working at Rydoo typically involves collaboration across distributed teams, and the company frequently lists roles requiring experience with SaaS product delivery, cloud platforms, and enterprise integrations. Candidates with experience in accounting software or expense management integrations are typically prioritized for technical and partner-facing roles.

To find current openings and information about company culture, check Rydoo's official careers page or their LinkedIn company profile for up-to-date job listings and recruitment events.

rydoo affiliate

Rydoo offers partner and reseller programs in many regions to enable accounting firms, travel management companies, and software resellers to sell and implement the platform. Affiliate and partner programs typically include training materials, lead sharing, implementation support, and co-marketing opportunities.

If you are an accounting practice, VAR, or software integrator interested in reselling Rydoo, the partner program provides materials for onboarding clients, partner-specific discounts, and access to API documentation to build custom connectors. Contact Rydoo’s partner team via their website to learn about program tiers and eligibility.

Where to find rydoo reviews

For user reviews and ratings of Rydoo, consult independent review sites like G2, Capterra, and TrustRadius where customers post feedback on ease of use, feature completeness, and support responsiveness. Industry forums for finance and travel managers also contain implementation notes and peer comparisons.

Reading case studies on Rydoo's website provides vendor-provided success stories that show real-world use cases and ROI figures, but be sure to balance those with independent user reviews to understand common pain points and deployment experiences. For integration-specific feedback, search posts and threads about integrating Rydoo with your target ERP or accounting package to see experiences from similar deployments.

If you want to compare live pricing, integration documentation, or developer resources, view Rydoo's pricing plans, Rydoo's integration pages, and Rydoo's developer documentation for the most current information.