Versapay

What is versapay

Versapay is a cloud-native accounts receivable (AR) automation and B2B payments platform that connects sellers and buyers across the invoice-to-cash lifecycle. It is designed for finance, billing, and credit teams at mid-market and enterprise organizations that need to digitize invoicing, accept electronic payments, and automate collections workflows while giving customers a self-service portal for statements and payments.

The platform combines electronic invoice presentment and payment (EIPP), collections automation, integrated payment processing, and customer-facing portals into a single product. Versapay supports multiple payment methods (ACH, credit card, virtual card, and automated clearing house rails) and provides reconciliation and remittance posting to reduce manual bookkeeping.

Versapay is frequently deployed alongside ERP systems (for example, NetSuite, Microsoft Dynamics, Sage, and QuickBooks) so that invoices and payment activity synchronize with core accounting records. The goal is to replace paper invoices, manual posting, and phone collections with automated notifications, online payment options, and machine-assisted collections rules.

Versapay features

What does versapay do?

Versapay automates the accounts receivable process from invoice delivery through payment and reconciliation. It delivers invoices electronically, provides a branded customer portal to view and pay invoices, supports multiple payment rails, and automates the posting of remittances back into the seller's accounting system.

The product includes collections workflows and intelligent reminders that can be configured by aging buckets, customer segment, or days past due. Versapay also provides dispute management tools so customers can flag invoice questions directly in the portal and route disputes to the appropriate internal team while preserving audit trails.

Additional capabilities include payment tokenization, vaulting of customer payment methods, automated reconciliation, settlement reporting, customized email templates, multi-entity support, and audit logs for compliance. These features reduce manual AR tasks while improving customer visibility and payment conversion.

Versapay integrates with enterprise ERPs for two-way data sync so invoices created in the ERP appear in Versapay and payments posted in Versapay are sent back to the ERP for automatic reconciliation and closing.

Versapay pricing

Versapay offers these pricing plans:

• Starter: $99/month — Indicative small-business package for basic invoice presentment and a single-user admin, typically paired with per-transaction fees and limited integrations.
• Professional: $499/month — Indicative mid-market plan including branded portals, multiple admin seats, basic collections automation, and standard ERP connectors.
• Enterprise: Custom pricing — Full-featured AR automation, advanced integrations (multiple ERPs), custom SLAs, dedicated onboarding, and enterprise security and compliance options. Enterprise agreements typically include volume-based transaction rates and professional services fees.

Versapay often combines a subscription fee with per-transaction or payment-processing fees. Typical card and ACH processing fees vary by contract and payment method; many customers see card fees in the range of 1.5% + $0.30 per transaction and flat ACH fees negotiated as part of the contract. Volume discounts and blended rates are common in annual agreements.

Check Versapay's current pricing options for the latest rates, published tier details, and enterprise terms.

How much is versapay per month

Versapay starts at $99/month for introductory packages aimed at small organizations that need basic invoice presentment and online payments. Monthly subscription costs scale up with additional modules (advanced collections, ERP connectors, multiple legal entities) and with the number of admin users or seats.

Most mid-market customers purchase the Professional tier or a custom package that typically ranges from $300–$1,500/month depending on transaction volumes and included services. Transaction fees are an additional ongoing cost and will vary by payment type and negotiated contract.

For very large organizations, Versapay pricing is negotiated as an annual agreement with implementation and professional services included; these contracts do not follow a simple monthly sticker price model.

How much is versapay per year

Versapay costs approximately $1,188/year for a Starter-level subscription at $99/month billed monthly; the effective yearly cost for higher tiers is proportionally larger and often comes with custom enterprise discounts when billed annually. Enterprise deals are quoted on an annual basis and typically combine a base subscription, transaction fees, and professional services.

Annual pricing commonly includes implementation, onboarding, and integration services which can be amortized over the initial contract term. Large deployments may qualify for custom payment terms and volume-based rate reductions that are not visible in public listings.

For exact annual pricing and contractual terms, consult Versapay sales or view Versapay's corporate pricing and contact options.

How much is versapay in general

Versapay pricing ranges from $99/month to custom enterprise pricing. Small-business packages start with basic subscriptions and per-transaction fees, while most mid-market and enterprise customers select custom bundles that reflect ERP integrations, multi-entity support, and higher transaction volumes.

Total cost of ownership typically includes: subscription fees, payment-processing or interchange fees, setup and integration professional services, and occasionally success-based fees for collections improvements. Expect the blended monthly cost to scale with transaction volume and the number of legal entities or ERP systems connected.

When evaluating cost, factor in the potential reduction in days sales outstanding (DSO), reduced manual posting labor, fewer unapplied cash items, and faster cash conversion, which can offset subscription and transaction costs.

What is versapay used for

Versapay is used to automate accounts receivable operations, reduce DSO, and give customers a self-service way to pay and manage invoices. Organizations use Versapay to send electronic invoices (EIPP), capture payments online, and reconcile remittances automatically back to their ERP.

Typical use cases include replacing paper invoicing and mailed checks, consolidating credit and collections workflows, enabling virtual card and ACH acceptance, and providing a customer portal where buyers can view invoice history, download statements, and initiate dispute conversations.

Sectors that benefit most include distribution and wholesale, manufacturing, healthcare billing, professional services, utilities, and any business operating with B2B invoicing where manual AR processes are a bottleneck. Finance teams also use Versapay for centralized visibility across multiple subsidiaries and for compliance and auditability of receivable transactions.

Pros and cons of versapay

Pros:

• Automated invoice presentment and online payment options typically reduce DSO and speed cash application. Versapay's customer portal improves payment conversion compared with mailed invoices and manual follow-up.
• Deep ERP integrations reduce manual posting and reconciliation work by synchronizing invoice status and payment remittances back into accounting systems.
• Configurable collections workflows and dispute management help finance teams prioritize follow-up and preserve communication records for audit and resolution.

Cons:

• Pricing is commonly custom and can be more expensive than simple payment gateways for organizations that only need single-channel card acceptance. Subscription plus transaction fees may be higher for low-volume users.
• Implementations that require complex ERP mappings, multi-entity configuration, or custom remittance handling can require professional services and longer onboarding timelines.
• Some buyers report that advanced customization (e.g., unique aging rules or specialized remittance formats) requires additional configuration or product extensions, which can increase up-front costs.

Operational considerations:

A realistic evaluation should include a review of integration timelines, the seller's current payment mix (credit card vs ACH vs check), and whether the buyer-facing portal meets the expectations of customers who will receive invoices. Versapay is strongest when used as a strategic AR automation play integrated with ERP systems.

Versapay free trial

Versapay typically offers guided demos and pilot programs rather than a long, self-serve free tier. Pilot engagements are tailored to a company's invoice volume, payment methods, and ERP environment and are meant to validate integration and collection improvements before full rollout.

Pilot programs usually include a limited production set-up, configuration of a branded customer portal, and proof-of-concept reconciliation with a single ERP. These pilots let teams measure payment conversion rates and DSO impacts over a short period before committing to a full subscription.

For current trial or pilot availability, contact Versapay sales or request a demonstration through their commercial site. See Versapay demo and contact options to schedule a pilot or product walk-through.

Is versapay free

No, Versapay is not generally offered as a permanently free product; it is sold as a subscription with transaction fees or a custom enterprise agreement. Small pilot programs may be available, but long-term free usage without transaction charges is not the usual commercial model.

Some vendors provide short-term evaluation access or limited pilots to qualified prospects; these pilots are designed to prove integration and ROI rather than provide open-ended free usage. Prospective users should ask sales about demo accounts, sandbox environments, or limited-time trials during procurement.

Organizations assessing AR automation should budget for subscription fees, payment-processing costs, and potential implementation services.

Versapay API

Versapay exposes programmatic APIs and webhooks to enable automation and integration into ERPs, collections tools, and reporting systems. The API surface typically covers invoice retrieval, payment tokenization, customer portal links, payment initiation, remittance detail retrieval, and dispute lifecycle management.

Authentication is commonly token-based (API keys or OAuth flows) and supports role-based access and environment separation (sandbox vs production). Webhooks notify connected systems of payment events, dispute updates, and settlement confirmations to enable near-real-time synchronization.

Common integration patterns include: pushing invoices to Versapay from the ERP, retrieving payment and remittance data for automated reconciliation, subscribing to webhook events for posting cash application, and using APIs to generate secure payment links for one-off transactions. Versapay also provides SDKs and developer documentation for common languages and integration scenarios; consult Versapay developer resources and API documentation for exact endpoints and authentication details.

Enterprise customers often rely on Versapay professional services to build and validate complex ERP connectors, custom remittance formats, and reporting feeds to Treasury and collections dashboards.

10 Versapay alternatives

When evaluating AR automation and payments, organizations commonly compare several vendors that range from payment processors with AR modules to full AR automation platforms.

Paid alternatives to Versapay

• HighRadius — Offers an end-to-end receivables automation suite including credit-to-cash, cash application, collections, and deductions management for large enterprises.
• Billtrust — Provides invoice presentment, payment automation, lockbox integrations, and customer portals with a strong focus on B2B collections services.
• Yooz — AP and AR automation with invoice capture, payment workflows, and ERP connectors suited for finance transformation projects.
• AvidXchange — Focuses on AP and B2B payments automation with vendor payments and invoice automation; often compared where payables and receivables strategies overlap.
• Tipalti — Global payables and supplier payments platform with AP automation that overlaps for organizations looking to unify outgoing and incoming payments.
• Oracle NetSuite Advanced Billing — For organizations already on NetSuite, the native billing and payment ecosystem with third-party connectors is a common alternative.
• Square Invoices (for SMBs) — Simpler invoicing and payments solution for smaller businesses that do not need deep ERP integration.

Open source alternatives to Versapay

• ERPNext — Open source ERP with invoicing, payment tracking, and workflows; requires self-hosting or a managed instance and additional extensions for full AR automation.
• Odoo (Community) — Community edition provides invoicing and payment features with a modular ecosystem; enterprise-grade connectors and hosted services are paid options.
• Dolibarr — Modular open source ERP/CRM that includes invoicing and payments; suitable for small organizations willing to invest in configuration and hosting.

Open source tools often reduce licensing costs but typically require more internal development, hosting, and integration effort to reach the same level of automated reconciliation, payment tokenization, and dispute management offered by specialized AR platforms.

Frequently asked questions about Versapay

What is Versapay used for?

Versapay is used for accounts receivable automation and B2B payment acceptance. Finance teams use it to deliver electronic invoices, accept ACH and card payments, automate collections, and reconcile payments back to their ERP. It consolidates invoice presentment, customer self-service, and remittance posting into a single platform to reduce manual AR work and improve cash flow.

Does Versapay integrate with NetSuite?

Yes, Versapay offers NetSuite integration. The connector synchronizes invoices, payment statuses, and remittance information between NetSuite and Versapay to enable automated reconciliation and reduce manual journal entries. Integration options include standard mapping templates and configurable field mappings for complex deployments.

How much does Versapay cost per user?

Versapay starts at roughly $99/month for small packages and moves to custom pricing for mid-market and enterprise customers; pricing is typically subscription-based with additional transaction fees. Enterprise deals are negotiated annually and consider invoice volume, payment mix, and required integrations.

Is there a free version of Versapay?

No, Versapay does not offer a permanent free version. The vendor provides demo sessions and pilot programs for qualified prospects to validate integration and ROI, but production use is billed via subscription and transaction fees. Short evaluation trials or sandbox environments may be available upon request.

Can Versapay process virtual card payments?

Yes, Versapay supports virtual card and major card acceptance. The platform can accept multiple payment rails, including virtual card, credit card, and ACH, and tokenizes payment credentials for secure storage and repeat payments. Card processing fees are typically billed as part of the transaction fees negotiated in the contract.

Does Versapay offer API access for custom integrations?

Yes, Versapay exposes APIs and webhooks for integration. The API enables invoice retrieval, payment initiation, tokenized payment storage, and event webhooks for payment and dispute updates. Developers can use the API to build custom synchronization with ERPs and third-party reporting systems.

How secure is Versapay for handling payments?

Versapay follows common industry security practices for payment platforms. The platform uses encryption for data in transit and at rest, tokenization of payment methods, and role-based access controls; enterprise plans typically include enhanced security, audit logs, and compliance features. For precise certifications and compliance attestations, review Versapay's security and compliance materials.

Can Versapay help reduce days sales outstanding (DSO)?

Yes, Versapay is designed to reduce DSO by improving invoice delivery and payment conversion. By offering online payment options, electronic invoicing, and automated collections workflows, organizations usually see faster payment cycles and fewer unapplied cash items. Measurable DSO reductions are a common ROI metric used in vendor pilots.

What ERP systems does Versapay integrate with?

Versapay integrates with major ERPs such as NetSuite, Microsoft Dynamics, Sage, and QuickBooks. Integration enables two-way synchronization of invoices and payments so that remittances are posted automatically to accounting records. For a current and complete list of connectors, see Versapay's integrations directory.

How long does it take to implement Versapay?

Implementation timelines vary but typically range from a few weeks to several months. Simple pilots and single-ERP integrations can be set up in weeks, while complex multi-entity or heavily customized workflows often require several months and professional services. Implementation time depends on ERP complexity, custom remittance rules, and the extent of data migration required.

versapay careers

Versapay hires across product, engineering, sales, and customer success teams to support product development and enterprise deployments. Roles often include API engineers, integration specialists, account managers, and implementation consultants who focus on ERP connectivity and AR transformation projects.

Career postings typically emphasize experience with payments, B2B SaaS, and ERP integration expertise. Versapay also lists roles for compliance, risk, and information security given the payment-handling nature of the product.

To find open positions and recruiter contact details, search Versapay's corporate careers page or major job boards and professional networks.

versapay affiliate

Versapay has partner and reseller programs for ERP implementation partners, payment facilitators, and value-added resellers who help deploy and integrate the platform with customer ERPs. Affiliate arrangements usually involve referral fees, reseller margins, or co-selling agreements and can include technical enablement to support integrations.

Companies interested in partnership should contact Versapay's partner program via their business development or partnerships page to request program details, onboarding requirements, and potential revenue models. Partner tiers often reflect certification levels, transaction volume, and support commitments.

Where to find versapay reviews

Independent reviews of Versapay can be found on enterprise software review sites and industry analyst reports. Look for customer feedback on payment conversion, implementation timelines, ERP integration quality, and overall impact on DSO when researching user experiences.

For vendor-provided case studies and measurable outcomes, review Versapay's customer stories and whitepapers on their site. For third-party perspectives, consult software review platforms and analyst briefings that compare AR automation vendors.