Travelbank

What is travelbank

Travelbank is a travel and expense management platform aimed at finance teams, travel managers, and frequent business travelers. It combines managed travel bookings, automated expense capture, mobile receipts, and corporate policy enforcement into a single product that reduces reconciliation time and improves visibility into travel spend. Travelbank supports scheduled and on-demand travel bookings alongside expense reporting workflows, approvals, and integrations with accounting systems.

Travelbank positions itself as a single-vendor solution for travel booking and expense reporting: users book flights, hotels, and ground transportation through the platform, then expense items are captured automatically from trip itineraries and receipts. The platform emphasizes policy controls, pre-trip approvals, and analytics dashboards that surface compliance gaps and cost-saving opportunities.

Typical user types include small-to-medium finance teams, mid-market companies looking to consolidate travel vendors, and distributed teams that need simple mobile-first workflows. Travel managers and finance controllers use the administrative features to apply travel policies, manage approvals, and extract reporting for monthly and quarterly reconciliation.

Travelbank also targets employees who frequently travel for work by offering mobile booking, receipt scanning, and easy expense submission so travelers spend less time on paperwork and more time focused on meetings and customer work.

Travelbank features

Travelbank bundles core features required by travel and finance teams with a focus on automation and policy enforcement. The main feature areas include booking, expense, approvals, analytics, and integrations.

What does travelbank do?

Travelbank provides an integrated workflow that covers business travel from booking to reimbursement. It lets employees search and book airfare, hotels, and ground transportation either through corporate-negotiated inventory or public fares, then captures trip expenses automatically into expense reports.

The platform extracts receipts using mobile OCR, matches card transactions to itineraries, and applies company policies to flag out-of-policy spend before it reaches approvers. It also handles per-diem, mileage, and multi-currency conversions for international travel.

Travelbank supplies dashboards and spend analytics so finance teams can monitor travel spend by department, trip, or vendor, and identify trends to negotiate vendor contracts or update travel policy. Administrators can configure approval chains, set travel allowances, and define policy exceptions to keep spend predictable and auditable.

Other practical capabilities include corporate card reconciliation, expense report and receipt audit trails, and role-based access controls so only authorized personnel can change policy or export financial reports.

Travelbank pricing

Travelbank offers these pricing plans:

• Free Plan: $0/month for basic booking tools and limited expense features intended for evaluation or very small teams
• Starter: $7/month per user (billed annually) for core travel booking, basic expense reporting, and standard analytics
• Professional: $12/month per user (billed annually) with advanced policy controls, automated receipt capture, premium support, and expanded integrations
• Enterprise: Custom pricing with central contract management, SSO, advanced security controls, dedicated account management, and volume discounts

Check Travelbank's current pricing tiers (https://www.travelbank.com/pricing) for the latest rates and enterprise options. Enterprise quotes typically include implementation, onboarding, and integration work priced separately.

Travelbank sometimes offers per-booking fees or transaction fees on travel bookings depending on the contract and whether travel is managed through negotiated corporate inventory or third-party suppliers. For companies with high travel volume, Travelbank negotiates custom plans and implementation services.

When comparing monthly versus annual billing, Travelbank’s listed per-user rates are generally lower when billed annually; the platform also provides custom billing arrangements for larger organizations that prefer consolidated invoicing or central payment methods.

How much is travelbank per month

Travelbank starts at $7/month per user when billed annually for the Starter plan. Professional features are commonly priced around $12/month per user on annual billing, while the Enterprise plan is quoted per contract based on number of travelers and service level.

Monthly (non-annual) billing options may be slightly higher; Travelbank’s site and sales team can provide precise monthly rates and any setup fees for new corporate accounts.

How much is travelbank per year

Travelbank costs $84/year per user for the Starter plan when billed annually and $144/year per user for the Professional plan when billed annually. Enterprise pricing is provided as an annual contract and varies by company size and feature needs.

Annual billing normally includes a reduced per-user rate and may bundle implementation or training credits depending on negotiated terms.

How much is travelbank in general

Travelbank pricing ranges from free (basic) through small per-user monthly fees to custom enterprise contracts. Free tiers allow light usage or trial evaluation; mid-market teams typically pay between $7/month and $12/month per user on annual plans; larger customers receive custom pricing and volume discounts.

Total cost of ownership should account for implementation, training, optional managed travel services, and integration work with accounting systems. When estimating budgets consider per-booking transaction fees, corporate card reconciliation costs, and savings from increased compliance and reduced manual expense processing.

What is travelbank used for

Travelbank is used to manage corporate travel bookings, enforce travel policies, automate expense reporting, and provide spend analytics for finance teams. Day-to-day, employees use the platform to find and book travel within policy, submit expenses from trips, and avoid manual receipts through OCR and card matching.

Finance teams use Travelbank to reduce the time spent reconciling credit card statements and auditing expense reports. The platform consolidates trip data, credit card feeds, and receipts into a single ledger, which simplifies month-end close and reduces out-of-policy spend.

Travel managers use Travelbank to set travel allowances, approve exceptions, and centralize vendor relationships. The platform’s reporting helps them understand vendor spend, traveler behavior, and opportunities to renegotiate hotel or airline rates.

Human resources and compliance teams also use Travelbank to apply travel-related policies, ensure consistent per-diem handling, and maintain audit trails for expense approvals required by internal or external auditors.

Pros and cons of travelbank

Travelbank offers a tightly integrated booking and expense experience which reduces manual work and helps enforce policy across travel programs. The platform’s strengths include automated receipt capture, card reconciliation, and analytics suited for finance teams seeking control and visibility.

However, integration complexity can arise for companies with legacy ERP systems or specialized accounting workflows, which may require professional services for implementation. Some organizations may prefer a best-of-breed approach (separate dedicated booking tools and expense platforms) if they have deep vendor relationships or custom travel procurement needs.

Other trade-offs: Travelbank’s per-user pricing is economical for many mid-market teams, but high-volume travelers or large enterprises often negotiate custom contracts to lower per-booking fees and receive more hands-on implementation support.

In practical terms, Travelbank is a strong fit if you want consolidated workflows (booking through expense reconciliation) and simple mobile-first tools. If your company requires very granular supplier negotiations, a custom TMC relationship layered with a separate policy engine might be preferred.

Travelbank free trial

Travelbank commonly offers evaluation access or free trials through its website and sales team so organizations can test booking flows, expense capture, and policy enforcement before committing to an annual contract. Trial periods allow admins to test integrations and import sample credit card feeds for reconciliation.

During a trial, finance teams should verify the OCR accuracy on typical receipts, confirm bank/card connectivity, and test export formats compatible with their accounting system. Trials are also the best time to run pilot bookings to evaluate fare visibility, negotiated rates, and hotel inventory.

For larger pilots, Travelbank’s sales and implementation teams can set up a sandbox environment and provide onboarding support for a limited number of users. Evaluate reporting outputs and approval workflows during the free trial to make sure they meet your reconciliation and compliance needs.

Is travelbank free

Yes, Travelbank offers a Free Plan with basic booking and expense functionality suitable for small teams or trial use. The Free Plan is limited in integrations, automation, and enterprise features compared with paid plans.

For production use across organizations, most teams upgrade to Starter or Professional plans to unlock advanced policy controls, automated receipt capture, and accounting exports.

Travelbank API

Travelbank provides API endpoints and integration options that let organizations automate data flow between Travelbank and accounting, HRIS, and ERP systems. Common API use cases include exporting expense reports, importing corporate card transactions, syncing employee directory updates, and routing approved expense data into accounts payable systems.

APIs typically support JSON payloads, OAuth or API-key based authentication, and rate-limiting for transactional workloads. The platform also offers webhooks for real-time event notifications such as submission of expense reports, approval status changes, and travel bookings.

Technical teams use the API to build custom connectors, automate GL code mapping, and integrate Travelbank expense data into consolidation and reporting tools. Travelbank’s developer documentation and professional services help with common integration patterns like mapping expense line items to chart of accounts and handling multi-currency conversions.

For detailed developer documentation and API reference, consult Travelbank’s integration resources at Travelbank’s developer and integration pages (https://www.travelbank.com/integrations). The documentation shows supported endpoints, sample payloads, and recommended error handling practices.

10 Travelbank alternatives

• Concur — Enterprise-grade travel and expense system with deep ERP integrations and global travel management capabilities
• Expensify — Expense-first workflow with simple mobile receipt capture and card reconciliation
• Ramp — Expense and corporate card platform that emphasizes spend controls and automated savings
• TripActions — Managed travel platform focused on large-scale travel programs and negotiated inventory
• Brex — Corporate card and expense management with integrated rewards and finance controls
• Zoho Expense — Expense reporting with tight integration into the Zoho suite for smaller businesses
• SAP Concur Travel — (note: same family name) full-suite T&E for global enterprises
• Chrome River — Expense management focused on complex reporting and audit workflows for enterprises
• Certify — Expense and travel reporting with strong mobile capture and reporting features
• Abacus — Real-time expense reporting and approvals geared toward finance-driven workflows

Paid alternatives to Travelbank

• Concur: Large-enterprise travel and expense management with global vendor network and deep ERP connectors; best for companies requiring audited, global T&E systems.
• TripActions: Managed travel and expense platform that combines company travel policy with live agent support and negotiated rates for frequent travelers.
• Expensify: User-friendly expense system with per-user pricing and straightforward mobile receipt capture; good for small to medium teams.
• Ramp: Corporate card plus expense solution that focuses on spend controls, automated savings, and tight finance-oriented workflows.
• Brex: Corporate card provider with expense management and rewards, suitable for high-growth companies looking to combine card and spend tools.
• Chrome River: Enterprise-grade expense management with configurable workflow engines for complex approval and auditing needs.

Open source alternatives to Travelbank

• Odoo: Open source ERP that includes an expense module and travel-related apps; suitable for teams wanting full control and self-hosting.
• ERPNext: Open source accounting and ERP with expense management capabilities; useful for companies that want to integrate travel expense into broader ERP data.
• Frappe/Expense: Community modules for expense capture that can be extended for travel workflows; requires development resources to match commercial feature parity.
• Nextcloud with expense plugins: Self-hosted collaboration instance extended with community expense tracking plugins; appropriate for privacy-sensitive teams.

Frequently asked questions about Travelbank

What is Travelbank used for?

Travelbank is used for travel booking and expense management across corporate teams. It centralizes flight, hotel, and ground bookings with automated receipt capture and expense reconciliation so finance teams spend less time on manual data entry and more time on analysis.

Does Travelbank integrate with accounting software?

Yes, Travelbank supports integrations with major accounting systems and offers exports that map expense data to general ledger accounts. Common integrations include NetSuite, QuickBooks, Sage, and custom ERP connectors via the Travelbank API.

How much does Travelbank cost per user?

Travelbank starts at $7/month per user on the Starter plan when billed annually, with the Professional plan commonly priced at $12/month per user on annual billing. Enterprise pricing is custom and depends on seat count and service level.

Is there a free version of Travelbank?

Yes, Travelbank offers a Free Plan that provides basic booking and limited expense features for evaluation or very small teams. Paid plans are recommended for production use and advanced integrations.

Can Travelbank be used for corporate card reconciliation?

Yes, Travelbank has corporate card reconciliation features that match card transactions to receipts and itineraries, reducing manual matching and speeding up month-end close.

Does Travelbank provide mobile receipt capture?

Yes, Travelbank provides mobile OCR receipt capture through its mobile apps so travelers can photograph receipts and automatically attach them to expense reports; the OCR also extracts key fields like merchant, date, and total.

Is Travelbank secure for enterprise use?

Travelbank meets enterprise security expectations by offering role-based access, SSO (SAML), encrypted data transmission, and audit logs; specific certifications and compliance details should be confirmed on Travelbank’s security pages for your procurement review.

Can Travelbank handle multi-currency expenses?

Yes, Travelbank supports multi-currency transactions and conversions with configurable exchange rate sources and reporting in your base currency to simplify international travel expense management.

How does Travelbank handle travel policy enforcement?

Travelbank enforces travel policies through pre-trip checks and automated expense flags that prevent or flag out-of-policy bookings and expenses. Administrators can define per-diem rules, allowance caps, and approval chains.

Does Travelbank offer reporting and analytics?

Yes, Travelbank offers built-in analytics and reporting dashboards that show spend by department, vendor, trip, and traveler. Reports can be exported for deeper analysis or to feed corporate spend-review processes.

travelbank careers

Travelbank hires across product, engineering, sales, and customer success roles focused on travel, finance, and payments technology. Typical teams include product managers for booking and expense flows, data engineers for analytics, and account management for enterprise onboarding.

For current openings and recruiting processes, search Travelbank’s careers or hiring pages and review role-specific qualifications, remote/hybrid policies, and interview timelines on their company site (https://www.travelbank.com/careers).

travelbank affiliate

Travelbank maintains partner and reseller relationships with travel management companies, payment providers, and finance systems integrators to deliver combined offerings. Companies interested in affiliate partnerships should contact Travelbank’s partnerships team to explore referral agreements, co-marketing arrangements, and reseller contracts.

Details on partnership programs, referral terms, and developer partner requirements are available through Travelbank’s partnership pages and business development contacts on the corporate site (https://www.travelbank.com/partners).

Where to find travelbank reviews

User reviews and product ratings for Travelbank can be found on technology review sites such as G2, Capterra, and TrustRadius, where buyers and administrators post evaluations focused on ease of use, integration depth, and support responsiveness. For firsthand experiences, search for Travelbank customer case studies and testimonials published on Travelbank’s resource pages.

When evaluating reviews, filter by company size and industry to find feedback that best matches your use case—travel-heavy industries will surface different strengths and pain points than small internal travel programs.